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SAP S/4HANA Fully-Activated Appliance: Demo Guides

This blog gives information on the pre-configured sample demo scenarios in the SAP S/4HANA Fully-Activated Appliance.

Direct links to the most recent appliance releases in SAP CAL are:
SAP S/4HANA 1809 FPS02 Fully-Activated / SAP S/4HANA 1809 FPS01 Fully-Activated

Note:
If you stumbled across this blog “by accident” and are interested in bringing up your own preconfigured SAP S/4HANA sandbox system within a few hours, please see this overview for the SAP S/4HANA Fully-Activated Appliance.

Table of content

A) Demo guides (valid for the SAP S/4HANA 1809 FPS01 and FPS02 Fully-Activated Appliance)
B) General remarks on the demo guides (scope, support, ….)
C) Post-deployment steps
D) System log-on
E) Archive: Demo guides for earlier appliance releases

A) Demo guides

Below are links to the pre-configured demo guides.
They are valid for the SAP S/4HANA 1809 FPS01 & FPS02 Fully-Activated Appliance (demo guides for older appliance releases can be found at the end of this blog).

Important:
Before you start with these guides , please be sure to read sections B), C) and D) below at least once to prepare your system in the best way.

  1. Overview pages for Sales / Finance / Procurement (1809 FPS02 / 1809 FPS01)
  2. Sell from Stock with Outbound Delivery Processing (1809 FPS02 / 1809 FPS01)
  3. Warehouse Inbound Processing from Supplier (1809 FPS02 / 1809 FPS01)
  4. Plan to Produce using Advanced Planning for Capacity Utilization (1809 FPS02 / 1809 FPS01)
  5. Accounting, Financial Close & Closing Cockpit (1809 FPS02 / 1809 FPS01)
  6. Lease-In Accounting (1809 FPS02 / 1809 FPS01)
  7. Investments (1809 FPS02 / 1809 FPS01)
  8. Data Migration (1809 FPS02 / 1809 FPS01)
  9. Extensibility – Fiori custom fields & applications (1809 FPS02 & FPS01)
  10. Print Form Customization (1809 FPS02 & FPS01)
  11. SAP Screen Personas (1809 FPS02 & FPS01)
  12. Working with predictive applications and models (1809 FPS02 & FPS01)
  13. Customer Management (1809 FPS02 / 1809 FPS01)
  14. Transporation Management (1809 FPS02 / 1809 FPS01)
  15. Portfolio & Project Management (1809 FPS02 / 1809 FPS01)
  16. Master Data Governance, MDG (separate blog with multiple scenarios)
  17. Demand-driven replenishment (1809 FPS02 & FPS01)
  18. SAP BusinessObjects BI Platform & SAP Analytics Cloud (1809 FPS02 & FPS01)

 

B) General remarks

What does pre-configured demo scenarios mean ?

The appliance is largely based on the fully-activated scope of SAP Best Practices.
SAP Best Practices provide a suggested pre-configuration for a large variety of business processes so that these processes can be executed “out-of-the-box” in the prescribed way (see https://rapid.sap.com/bp/#//BP_OP_ENTPR for details) .

In addition, some further capabilities that are not covered by the SAP Best Practices have been pre-configured in the appliance (such as Master Data Mgmt., Customer Management, Portfolio Mgmt., etc.).

The demo guides take you on a “guided tour” through some of the pre-configured areas but your are also free to step away from these tours.
However, if you explore additional features of the SAP S/4HANA system beyond what is provided in the demo guides (or the more comprehensive test scripts of SAP Best Practices, see link above), you might find functions or processes that are not pre-configured and, hence, will not provide a meaningful system response. In this case, you need to configure those scenarios or functions using SAP standard procedures (e.g. via transaction SPRO) to make them work.

You might also find errors and bugs as you explore the appliance. In this case, please search for SAP Notes and corrections and decide if you want to apply them. The system behaves like a regular customer system once you have your own instance and will NOT be updated automatically by SAP i.e. you will need to implement these fixes in your system.

Where to get support ?

If you are using the appliance as part of a 30-day trial (the default if you don’t close any contract with SAP), support is offered via the SAP Community (https://answers.sap.com/questions/metadata/24005/sap-cloud-appliance-library.html). There, SAP employees, customers and partners will do their best to help you, however, there is no guaranteed service level agreement attached to it.

For support of appliances within the SAP CAL subscription license (i.e. appliances that are running longer than 30 days), please report an incident on components BC-VCM-CAL (for SAP CAL & connectivity issues) or the respective functional components (e.g. FI-* or LO-*).

Master data structure in the appliance

The SAP Best Practices customizing and sample master data have been activated in client 100 of your SAP S/4HANA system. Typically, the demos flows use the company code 1710 (US-based) since only this contains transactional data for the demo scenarios.

Initial system performance

When you access the system for the very first time, you will need to wait some time (can be as much as a few minutes) until the Fiori Launchpad or the SAP GUI show up. Using system functions such as the Create Sales Order Fiori tile for the first time will be significantly slower.

This is a normal behavior since the system needs to cache certain areas for first use after startup. The performance will improve significantly if you continue working with the system (note to administrators: SGEN has been performed).
Also, if the system has been re-activated after a “Suspend” period in SAP CAL , the system response will be slower during the first clicks on applications.

Browser messages about certificates & pop-ups

When accessing the Fiori Launchpad for the first time, you will be prompted about missing / unsigned certificates that might be rated as a security thread (exact message depends on the browser version). This behavior happens since the appliance doesn’t contain signed root CA certificates for the connection between browser and backend.
Please ‘ignore’ these messages and add the Fiori Launchpad URL to the list of secure sites in your browser.

Also, some of the Fiori apps will open in a separate browser tab/window. If you have a pop-up blocker activated, please confirm that you always would like to open pop-ups from vhcals4hcs.dummy.nodomain.

 

C) Post-deployment steps

When you start an instance for the very first time, certain time-based settings are still at the date when the appliance was assembled for shipment. For the appliance to fully work, you should adapt these settings to the actual date when you use the appliance.
Below you can find a list of the most important settings to change, but depending on how you use the appliance, you might need to touch further areas.

Open Inventory Management Period

To post any goods movements (goods receipts for procurement or goods issues for outbound processing), the inventory posting period must be the same as the goods movement date.

When you start an instance for the very first time, the open period is 03/2019 (i.e. March 2019). If you want to post goods receipts or goods issues with the current period (e.g. August 2019), you must first close all previous periods and open the period for the current date. This action must be performed sequentially and only once for each month.

The procedure below uses SAP GUI (TCode MMPV) but you can also use the Fiori Launchpad (user S4H_MM_DEM, tile Close Periods). If you are using the system for a longer period, you might also consider creating a scheduled job that  automatically adapts the MM period each month.

What to do What you will see
  • Log on to SAP GUI (see below if you don’t know how to do this).
  • Enter tCode MMRV to see the open monthly period in your delivered system (e.g. 03/2019 or 07/2019)
  • Enter tCode MMPV and adapt to the actual month
    • From company code: 1710
    • To company code: 1710
    • Next period: current period +1 (e.g. 04 if the value in MMPV showed you 03)
    • Fiscal year: 2019
    • Check and close period:X
    • Click Execute.

Repeat for all periods in MMPV until you have reached the current month.

Right-click and open in separate tab to enlarge

 

D) Log-on to the system

To logon, open the Fiori Launchpad via the following link after completing the steps below; https://vhcals4hcs.dummy.nodomain:44301/sap/bc/ui5_ui5/ui2/ushell/shells/abap/FioriLaunchpad.html

IMPORTANT:
The URL above uses the system alias vhcals4hcs. To make this link work on your local computer, you need to maintain your local Windows ‘hosts’ file.

If you access the trial via the included remote desktop of the appliance, these settings have been maintained already on the remote desktop.

Both methods as well as the access via SAP Logon are described in detail in the Step-by-Step Quick Start Guide on https://go.sap.com/cmp/oth/crm-s4hana/s4hana-on-premise.html.

 

E) Archive: Demo guides for earlier releases of the fully-activated appliance

 

1809 (SP00): Demo GuideQuick Start Guide

1709 FPS01: Demo Guide / Quick Start Guide

1709 (SP00): Demo Guide  /  Quick Start Guide

1610 (SP00): Demo Guide  /   Quick Start Guide

6 Comments
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    • Hello Kelvin,

      first of all, apologies for the late reply.

      Re. the BI platform, the demo scenario hasn’t changed compared to 1809 SP00 (see the 1809 SP00 demo guide referenced in the “Archive” section above.

      Re. the SAC (I guess that is your main interest):

      We were hoping to have an extensive public SAC demo guide (based upon the exact data in the S/4 appliance) that we could reference here.

      Unfortunately, this dedicated demo guide is available for SAP employees only as of now, so what I would recommend is that you surf the web (e.g. sapanalytics.cloud) for tutorials e.g. for a live connection based on S/4HANA CDS views. 

      We have configured the technical boundary conditions (CORS / Whitelist…) in the appliance already but you can also check e.g. the SAC documentation: https://help.sap.com/doc/00f68c2e08b941f081002fd3691d86a7/release/en-US/index.html

      The only potential caveat is the missing trusted browser connection between SAC and S/4HANA (since we don’t ship a trusted root certificate with the appliance).

      Recommendation here would be to install Chrome on the remote desktop of the appliance and do the demo scenarios there (since the remote desktop has the required certificate pre-installed already and with that there is trust between Chrome running on the remote desktop and the SAC server).

      I hope to outline this in detail within the next two weeks in a guide and publish it here.

      Best, Joerg

  • Hello Joerg,

    Please could you kindly advise if we can integrate Demo21 with Analytics (other solutions) or Ariba ?

    Also, the Demo21 guide talks only about AWS…can we set it up on GCP or Azure (like the FA Appliance)…

    Thank you !

    saba.

    P.S.: Since Demo21 is akin to the FA Appliance, I’m asking this question here…

    • Hi Saba,

      apologies for the late reply, this slipped through during my vacation.

      The fully-activated appliance is indeed used as basis for DEMO21 but the  best place to ask these questions would be the DEMO21 JAM forum where you are invited if you take part in DEMO21.

      Generally, you can connect the appliance to other environments as well, but you might need to take care of host name resolution or certificate handling in certain cases.

      The appliance is offered in AWS, Azure and GCP.

      Best, Joerg

    • Hi Emmanuel,

      technically, you can install add-ons (respective download authorizations & maintenance certificate is needed, though).

      An SAP Cloud Connector can be connected.
      As of 1809 SP00 there is one included in the appliance anyway (see the Getting Started guide of the appliance for access & default users).

      Since you are an SAP employee, please contact me via email if you have additional questions for SAP-internal usage,

      Best, Joerg