This blog gives information on the pre-configured sample demo scenarios in the SAP S/4HANA Fully-Activated Appliance.
If you stumbled across this blog “by accident” and are interested in bringing up your own preconfigured SAP S/4HANA sandbox system within a few hours, please see this overview for the SAP S/4HANA Fully-Activated Appliance.
Table of content
A) Demo guides (valid for the SAP S/4HANA 1809 FPS01 and FPS02 Fully-Activated Appliance)
B) General remarks on the demo guides (scope, support, ….)
C) Post-deployment steps
D) System log-on
E) Archive: Demo guides for earlier appliance releases
A) Demo guides
Below are links to the pre-configured demo guides.
They are valid for the SAP S/4HANA 1809 FPS01 & FPS02 Fully-Activated Appliance (demo guides for older appliance releases can be found at the end of this blog).
Before you start with these guides , please be sure to read sections B), C) and D) below at least once to prepare your system in the best way.
- Overview pages for Sales / Finance / Procurement (1809 FPS02 / 1809 FPS01)
- Sell from Stock with Outbound Delivery Processing (1809 FPS02 / 1809 FPS01)
- Warehouse Inbound Processing from Supplier (1809 FPS02 / 1809 FPS01)
- Plan to Produce using Advanced Planning for Capacity Utilization (1809 FPS02 / 1809 FPS01)
- Accounting, Financial Close & Closing Cockpit (1809 FPS02 / 1809 FPS01)
- Lease-In Accounting (1809 FPS02 / 1809 FPS01)
- Investments (1809 FPS02 / 1809 FPS01)
- Data Migration (1809 FPS02 / 1809 FPS01)
- Extensibility – Fiori custom fields & applications (1809 FPS02 & FPS01)
- Print Form Customization (1809 FPS02 & FPS01)
- SAP Screen Personas (1809 FPS02 & FPS01)
- Working with predictive applications and models (1809 FPS02 & FPS01)
- Customer Management (1809 FPS02 / 1809 FPS01)
- Transporation Management (1809 FPS02 / 1809 FPS01)
- Portfolio & Project Management (1809 FPS02 / 1809 FPS01)
- Master Data Governance, MDG (separate blog with multiple scenarios)
- Demand-driven replenishment (1809 FPS02 & FPS01)
- SAP BusinessObjects BI Platform & SAP Analytics Cloud (1809 FPS02 & FPS01)
B) General remarks
What does pre-configured demo scenarios mean ?
The appliance is largely based on the fully-activated scope of SAP Best Practices.
SAP Best Practices provide a suggested pre-configuration for a large variety of business processes so that these processes can be executed “out-of-the-box” in the prescribed way (see https://rapid.sap.com/bp/#//BP_OP_ENTPR for details) .
In addition, some further capabilities that are not covered by the SAP Best Practices have been pre-configured in the appliance (such as Master Data Mgmt., Customer Management, Portfolio Mgmt., etc.).
The demo guides take you on a “guided tour” through some of the pre-configured areas but your are also free to step away from these tours.
However, if you explore additional features of the SAP S/4HANA system beyond what is provided in the demo guides (or the more comprehensive test scripts of SAP Best Practices, see link above), you might find functions or processes that are not pre-configured and, hence, will not provide a meaningful system response. In this case, you need to configure those scenarios or functions using SAP standard procedures (e.g. via transaction SPRO) to make them work.
You might also find errors and bugs as you explore the appliance. In this case, please search for SAP Notes and corrections and decide if you want to apply them. The system behaves like a regular customer system once you have your own instance and will NOT be updated automatically by SAP i.e. you will need to implement these fixes in your system.
Where to get support ?
If you are using the appliance as part of a 30-day trial (the default if you don’t close any contract with SAP), support is offered via the SAP Community (https://answers.sap.com/questions/metadata/24005/sap-cloud-appliance-library.html). There, SAP employees, customers and partners will do their best to help you, however, there is no guaranteed service level agreement attached to it.
For support of appliances within the SAP CAL subscription license (i.e. appliances that are running longer than 30 days), please report an incident on components BC-VCM-CAL (for SAP CAL & connectivity issues) or the respective functional components (e.g. FI-* or LO-*).
Master data structure in the appliance
The SAP Best Practices customizing and sample master data have been activated in client 100 of your SAP S/4HANA system. Typically, the demos flows use the company code 1710 (US-based) since only this contains transactional data for the demo scenarios.
Initial system performance
When you access the system for the very first time, you will need to wait some time (can be as much as a few minutes) until the Fiori Launchpad or the SAP GUI show up. Using system functions such as the Create Sales Order Fiori tile for the first time will be significantly slower.
This is a normal behavior since the system needs to cache certain areas for first use after startup. The performance will improve significantly if you continue working with the system (note to administrators: SGEN has been performed).
Also, if the system has been re-activated after a “Suspend” period in SAP CAL , the system response will be slower during the first clicks on applications.
Browser messages about certificates & pop-ups
When accessing the Fiori Launchpad for the first time, you will be prompted about missing / unsigned certificates that might be rated as a security thread (exact message depends on the browser version). This behavior happens since the appliance doesn’t contain signed root CA certificates for the connection between browser and backend.
Please ‘ignore’ these messages and add the Fiori Launchpad URL to the list of secure sites in your browser.
Also, some of the Fiori apps will open in a separate browser tab/window. If you have a pop-up blocker activated, please confirm that you always would like to open pop-ups from vhcals4hcs.dummy.nodomain.
C) Post-deployment steps
When you start an instance for the very first time, certain time-based settings are still at the date when the appliance was assembled for shipment. For the appliance to fully work, you should adapt these settings to the actual date when you use the appliance.
Below you can find a list of the most important settings to change, but depending on how you use the appliance, you might need to touch further areas.
Open Inventory Management Period
To post any goods movements (goods receipts for procurement or goods issues for outbound processing), the inventory posting period must be the same as the goods movement date.
When you start an instance for the very first time, the open period is 03/2019 (i.e. March 2019). If you want to post goods receipts or goods issues with the current period (e.g. August 2019), you must first close all previous periods and open the period for the current date. This action must be performed sequentially and only once for each month.
The procedure below uses SAP GUI (TCode MMPV) but you can also use the Fiori Launchpad (user S4H_MM_DEM, tile Close Periods). If you are using the system for a longer period, you might also consider creating a scheduled job that automatically adapts the MM period each month.
|What to do||What you will see|
Repeat for all periods in MMPV until you have reached the current month.
Right-click and open in separate tab to enlarge
D) Log-on to the system
To logon, open the Fiori Launchpad via the following link after completing the steps below; https://vhcals4hcs.dummy.nodomain:44301/sap/bc/ui5_ui5/ui2/ushell/shells/abap/FioriLaunchpad.html
The URL above uses the system alias vhcals4hcs. To make this link work on your local computer, you need to maintain your local Windows ‘hosts’ file.
If you access the trial via the included remote desktop of the appliance, these settings have been maintained already on the remote desktop.
Both methods as well as the access via SAP Logon are described in detail in the Step-by-Step Quick Start Guide on https://go.sap.com/cmp/oth/crm-s4hana/s4hana-on-premise.html.
E) Archive: Demo guides for earlier releases of the fully-activated appliance