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What’s New in Purchase Requisitions - SAP S/4HANA Cloud Public Edition 2402

sri_lalitha
Associate
Associate
‎03-22-2024 5:40 PM
0 Kudos

Hi Friends, let us take a look at some of the exciting features in purchase requisitions for the SAP S/4HANA Cloud Public Edition 2402. 

Add Purchase Requisition Items from Model Product Specification

With the app Manage Purchase Requisitions - Professional, while creating or editing purchase requisitions, you can now use the Items/Item Sets from MPS option under Create to select and add items or item sets from a Model Product Specification (MPS). This option is available only if the configuration expert has activated the item hierarchy function and you have switched on the Hierarchy List view in the purchase requisition items table.

In the standard system, the item hierarchy function is switched off by default. The configuration expert can activate the item hierarchy function using the configuration step Activate Item Hierarchies in Purchasing present under Sourcing and Procurement > General Settings > Item Hierarchy.

On choosing Items/Item Sets from MPS option under Create, you will be prompted to enter or choose an MPS ID from the value help. The value help lists all the active model product specifications that are available in the Manage Model Product Specifications app.

Add PR Items form Model Product Specification 1.png

Add PR Items form Model Product Specification 2.png

On selecting an MPS ID and choosing OK, the items and item sets in that MPS are listed. You can then select the items and item sets that you want to add to the item table and choose Add.

Add PR Items form Model Product Specification 3.png

The selected items and item sets are now added to the purchase requisition items table.

Add PR Items form Model Product Specification 4.png

Restrict Limit and Free Text Items

In the app Default Settings for Users - Purchase Requisitions, as a configuration expert, you can use two new fields Restrict Limit Items and Restrict Free Text Items.

  • Restrict Limit Items: To restrict employees or casual users from creating limit items, or performing any operations on self-service purchase requisitions containing limit items while using the My Purchase Requisitions - New app.
  • Restrict Free Text Items: To restrict employees or casual users from creating free text items, or performing any operations on self-service purchase requisitions containing free text items while using the My Purchase Requisitions - New app.

Restrict Limit and Free Text Items.png

New/Changed features in ‘My Purchase Requisitions – New’

Reference Delivery Address

You can create purchase requisition items with delivery address of type Reference, where you can choose an address from a list of stored addresses. To do this, choose the Address Type as Reference in the Delivery Address section. Enter the Address Number by choosing a value from the value help. Please note that in the case of central requisitioning, the Reference address type is available only in hub systems with SAP ERP or SAP S/4HANA Cloud as connected system.

My Purchase Requisition - New_ Reference Delivery Address.png

Edit Purchase Requisitions with Follow-on Documents

You can edit purchase requisitions or items that have follow-on documents created. Note that this feature is not available in the context of 1XI (Central Requisitioning) and 3EN (Guided Buying for Central Procurement with SAP Ariba Buying) scenarios.

Edit Purchase Requisitions with Follow-on Documents 1.pngEdit Purchase Requisitions with Follow-on Documents 2.png

Start and End Date in Service Items

In the context of central requisitioning, standard items of product type Service now have the fields Start Date and End Date that define the service period, in place of the Delivery Date field. These fields are also replicated to the connected system.

Start and End Date in Service Items.png

Changes in Auto filling

When you enter data in a specific field, some additional fields get automatically filled or updated. With this release, this has been optimised by reducing or consolidating certain auto filling of fields to improve performance.

Manage Workflows for Purchase Requisitions

As a Purchaser, if you make a restart-relevant change in a purchase requisition or item that does not have an active workflow instance (workflow is in Cancelled status), a new instance of the workflow starts depending on the change made in the requisition.

Workflow 1 -changed.png

Workflow 2 - copy.png

workflow 3 - changed.png

OData V4 API: Purchase Requisition

With this service, you can now use the field ItemDeliveryAddressID in the item entity to provide reference delivery address ID for purchase requisitions of origin 'S' or self-service purchase requisitions.

OData V2 API: Purchase Requisition

The API service API_PURCHASEREQ_PROCESS_SRV is deprecated with the release SAP S/4HANA Cloud 2402. We recommend you switch to the successor API service API_PURCHASEREQUISITION_2 as soon as possible. However, please note that you can continue to use this API and plan your migration until SAP S/4HANA Cloud 2502.

Also, with this service, you can now use the field ItemDeliveryAddressID in the item entity to provide reference delivery address ID for purchase requisitions of origin 'S' or self-service purchase requisitions.

Enablement for Information Retrieval in Archived Purchase Requisitions (MM_EBAN)

The ILM object MM_EBAN assigned to the archiving object for purchase requisitions is now enabled for use with the Information Retrieval Framework (IRF). The IRF allows you to search for and retrieve personal data of a specified data subject, based on a data model you define in your system.

Identity and Access Management

 

IAM Object

Object Type

Changes

Details

Materials Management - Advanced Purchase Requisitions (SAP_MM_BC_PR_MANAGE_PC)

Materials Management - Purchase Requisition Completion (SAP_MM_BC_PR_COMPLETION_PC)

Business Catalog

Phase-In of Restriction Type, Phase-Out of Deprecated Restriction Type, and addition of authorization object

The authorization object PROJ_BILLG has been added and the restriction type PROJ_BILLG is phased in. The deprecated restriction type ANLKL_BUKRS (Asset Class/Company Code (Deprecated)) is phased out.

 
Well, that is all that we have for 2402! If you have any questions or thoughts feel free to post in the comments section.

Also, please refer to the following links for the new and enhanced features that have been made available to you with the previous releases:
 
 
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