Configure Ariba Punchout Catalog in SAP S/4HANA

Hello Everyone,

Welcome to my another blog, this blog i will try to make short and crisp. This post is about “How we can configure Ariba Punch out Catalog in S/4HANA”. Well the reason behind this blog is i get many issue as well as request in my work related to this and i am going to share couple of tricks which will answer many question. This blog also will help you to know the tricks to get punchout catalog in other languages which is very important and mostly i received this kind of request. 

Thought discussing on what is Ariba Punchout Catalog and How it work is not intent in this blog still i would try to discuss in very short and put my views on it.

What is Ariba Punchout Catalog?

Below is high level overview how a user create purchase requisition using punchout catalog embeded in create purchase requisition fiori app.

Scope Item – 18J

Required Business Role in order to configure the catalog – SAP_BR_BPC_EXPERT (Configuration Expert – Business Process Configuration)

Business Catalogs

SAP_PRC_BC_ADMINISTRATOR
SAP_PRC_BC_CONFIG (Purchasing Configuration)

Business Groups

SAP_PRC_BCG_ADMINISTRATOR (Purchasing Configuration)
SAP_PRC_BCG_CONFIG

Above information’s are available in Fiori Apps library

Required Fiori Apps to Configure

1. Settings for Web Services

2. Default settings for user

once you assign SAP_BR_BPC_EXPERT Role to a particular user, above two apps will be available in particular user’s Fiori launchpad

Settings for Web services app will be used for Punch out service configuration then creating catalog and Default settings for user will be used for assigning the catalog to a particular user who will create purchase requisition using this catalog.

Step 1: Configure Punchout Web service and create catalog 

Login to Fiori Launchpad and navigate purchasing configuration group

These two apps are required to configure Punch Catalog for a user. Click on Settings for Web Services tile.

Click on add button to configure punchout catalog, i assume you have punchout catalog service details.

Path for symbol is logo link (you can put any image link which will make meaning for your business)

Configure the web service call structure like above. once you receive your catalog you will be having all the details like Punch in ID, Punch in Password, realm etc. After configuring the call structure click on save button.After successful save you will be able to see this in your settings for web service application.

Step 2. Assign this Catalog to Business User using Default settings for user (Procurement) app

Pr-requisite : In order to assign catalog to a particular business user, Business user should have business partner linked in the system with employee role. This is very important normally people create su01 and try to assign but if user doesn’t have business partner linked with employee role the users will not be shown up in Default settings for user app.

Now Navigate to Default Settings for users

Put your user ID  for which you want to configure

Maintain all the details like Plant, Purchasing group etc.

Now Click on Add button to assign Catalog

Now Select the Catalog which we have created in Step 1.

Save it, on successful save this Punchout Catalog will be assigned to this user.

Step 3: Test this functionality

Login as Business user (for which we configured the catalog)

Prerequisite : Employee Self Service group and Create Purchase requisition app should be assigned to the user, then click on create purchase Requisition App.

Click on that it will navigate you to Ariba Punch Out Catalog

Add item and check out, automatically it will take you back to Create Purchase Requisition Fiori App

On successful order, Purchase requisition will be created.

That’s all. Two step simple configuration make things more simpler isn’t it.

PS: In this blog i am not going to discuss about Master Data side.

Now this Punch out catalog is language specific, and mostly i receive request like user is not able to see the catalog when they login to fiori launchpad in different language but they are able to see when they login in English.

lets change the language to spanish using sap-language parameter from EN to ES

Yes we can’t see any catalog from same user.

Now in order to get the catalog in different language , we have to  assign this again in different language if it is not assigned.

Then Assign this Catalog to the user.again.

Thats it, your catalog is enabled now for Spanish.

I hope you liked this blog post. If you like this blog post please do like, comment and share  and want more in Ariba Related topics (Guided Buying, Ariba Network etc). Let me know by your comments.

Regards,

Sudip