Dear experts,
Firstly, I would like to extend my apologies if my question reveals a lack of basic knowledge; I am still relatively new to this domain.
My question is about the functionality of budget allocation for Purchase Requests (PRs).
Scenario 1:
Let's say we have a situation where we've created a purchase request with 1 line for acquiring 10 items X, with an allocated budget of €10,000. However, we've completed the purchase of all 10 items with an actual cost of €8,000. A PO was made. How can we correctly record the savings of €2,000 in the SAP system and ensure these funds are available for future use in other purchase requests; or is this saving automatically registered when closing the PR in connection to the already existing PO?
Scenario 2:
Now let's say that we bought only 8 pcs of X, so the PO is not related anymore to the full quantity registered in the PR. Should we adjust the quantity first and then close the PR, or it's a useless process and it's ok to just close the PR and the saving will be registered automatically?
Scenario 3:
Lastly, let's consider a scenario where we created a PR with 2 lines: 10 units of X and 10 units of Y. A PO is made for the acquisition of the 10 pcs of X (the first line). The second line is not needed anymore. Should we delete the second line and then close the existing PR so that we can use the saved budget for another new PR?
Thank you in advance for your time! Your help will be truly appreciated!
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