Project Invoice Requests - No billable time and expense in ByD

[Pedro_muller]

Hi SAP Experts,

I would if anyone came across a question or requirement to assign all time entries and expenses to a customer project invoice request on a customer invoice regardless if they are billable or no-billable (fully written-off) in ByD.

Recently, I came across SAP KBA 2487877, titled "Fully Written Off Expense Cannot Be Assigned an Invoice Item ID in a Project Invoice Request." This document points out that "for fully written-off expenses, there's no need for a Project Invoice Request item assignment." This clarifies the current behaivor, but it triggered some questions.

My primary concern is tracking and associating revenue generated from customer invoices, which should include the billable and non-billable components. How do we link these components to have accurate revenue tracking if part of the cost is missing?

My second concern is the potential complexity that arises with a high volume of non-billable items accumulating over the course of a project. As time passes, this can result in hundreds or even thousands of entries, increasing the likelihood of process errors, such as overwriting of previous entries at any time.

I can't recall any recent changes in ByD that may have led to this behavior, but I beleived that ByD used to handle non-billable items differently in the past. Have any of you encountered similar questions or requirements in your experience with ByD?

I would appreciate it if you could share your thoughts on this case.

Sincerely,

[Ken_Melching]

The costs associated from non-billable time are still posted to the project, they are just not transferred to the customer invoice which generates revenue. The revenue from the invoice will be posted to the project as well for profitability reportiung.

[Pedro_muller]

Hi Ken,

Thanks for the information, and I agree that the no-billable entries will not generate any revenue. However, imagine the following situation:

• A sales order with multiple fixed fee items and customer invoices.
• The users submit their time and after a few months, the system contains hundreds of entries.

How can I allocate or identify the specific hours from a cost perspective that are associated with the customer invoice (revenue)? In other words, how can I link the revenue to the corresponding cost for that revenue without assigning it directly?

Thank you,