Recently I got some requests from my local SAP users and SCN memebers in the forum, they want to let SAP system automatically send out an email with simple content after GR completed, just informs the suppliers what part and how many quantity were received on time, in order that suppliers could generate the correct invoices with actual GR Qty base on the email. Here I have a usage of GR message in SAP R/3 system as follows:
- Define the mail title and text
With transaction code NACE, select ME–Inventory Management to define the output type MLGR–GR message as following screen snapshot,
Choose the language which you use to send out email, click the “Text” button to input mail title and simple text as follows:
P.S. As to the fields and symbols in the text, you can refer to the following explanation:
$SGF$ — Dear Ms.
$SGH$ — Dear Mr.
$EKKO-ERNAM$ — Name of Person who Created the purchasing document
$MSEG-EBELN$ — Purchase order number
$MSEG-EBELP$ — Item Number of Purchasing Document
$MSEG-ERFMG$ — Quantity received
$MSEG-LIFNR$ — Vendor number
$AM07M-NAME1$ — Vendor name
$MKPF-BLDAT$ — Document date
$MFG$ — Kind regards
$MKPF-USNAM$ — GR User name
BTW, you can find more symbols in the table TTDTG and freely change the content of text as you request!
- Maintain the condition record of output type MLGR
With transaction code NACR to maintain the condition record of output type MLGR accordingly as follows:
In the field of “Language” input the language key which you often want to send out the email to suppliers.
If your SAPconnect customizing works correctly, after GR the supplier will receive an email as follows:
This way is running in my SAP R/3 system correctly, hope can help you!