ODN (Official Document Number) configuration settings for India (SD/MM/FI) for GST

ODN is used for documents that are, issued to customers & received from Vendors – to be submitted to the tax authorities.

ODNs must be consecutive, w/o any gaps.

We can also use a 2-digit prefix, for any specific identity in SAP.

Below notes should be implemented fully and correctly

The steps are broadly classified as below:

• Maintain Document Classes
• Assign Document types to Document Classes
• Maintain Groups
• Maintain Number ranges for Official Document
• Assign Number ranges to Business Places

• Maintain Document Classes

Execute the Tcode: SM30

Enter the Table/View – V_DOCCLS &click on “Edit” button

Enter the country key as ‘IN’

Click on “Enter” button. Then, click on “New entries” button in the next screen.

Document classes are to be maintained as per Business requirements.

Reference entries are illustrated below:

• Assign Document Types to Document Classes

Execute the Tcode:  SM30.

Enter the Table/View – J_1IG_V_T003_I & click on “Edit” button.

Click on “New Entries” button.

Maintain the entries as per your business needs.

Reference entries are illustrated below:

PS:  It is recommended to maintain the ODN control as ‘C’ which is w/o Date Control for country ‘India’.

• Maintain Number Groups

Execute the Tcode: SM30.

Enter the Table/View – J_1IG_V_NUMGRP & click on “Edit” button.

Click on “New Entries” button.

Maintain the number groups.

• Maintain Number ranges for Official document

Execute the Tcode SNRO.

Give object name as ‘J_1IG_ODN’ & click on “Intervals” on the tool bar

To be maintained for the corresponding Number Groups: (Sample Illustration, below)

• Assign Number ranges to Business Places:

Execute the Tcode: SM30.

Enter the following Table/View – J_1IG_V_OFNUM & click on “Edit” button.

Click on “New Entries” button.

Assign the number group to the combination of Company code, Business Place & Official Document Class.

Pls find below the sample illustration:

The following (highlighted in yellow) is the reflection of the ODN set – at the front-end:

Hope, the above is helpful.

Suggestions for improvement are welcome.

Thank you for your time.

Sumanth Gururaj