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Refurbishment Process in Plant Maintenance


The Process of SAP Refurbishment involves repair of older or damaged equipment or spares with high cost to restore it to workable condition. In any production plant, refurbishing damaged, high quality and repairable material is a core maintenance process.


Refurbishment saves costs over Purchasing new components.

The SAP Refurbishment process is triggered when a equipment breakdown occurs. A  breakdown order to replace the damaged equipment is created.

The defective item receives a downgraded valuation type and is replaced  and stored in the warehouse.

A refurbishment order is created using the material and serial  number combination of the damaged material which is then sent for repair.

Once it is repaired, the equipment or spare is returned to the warehouse with the upgraded valuation type



The spare part has different valuation types to represent different values. Because it is also a high value spare part or critical part, this spare part is serial-number managed.

Serial numbers can be assigned to the procured material. while receiving the material with serial number, equipment will be created automatically in back end for the respective material with serial number. These repairable spare parts can be identified with different cost assignments & valuation types like


  • NEW (C1)



If the installed equipment malfunctions, it is dismantled from the functional location and a spare part / Equipment is withdrawn and installed at the functional location due to the un-stoppage of production. The defective equipment is returned as damaged item to the warehouse by marking it as C3 – valuation type. The stock in the warehouse is automatically updated with corresponding cost. The who process of dismantling & moving the faulty equipment to store is done by creating a maintenance order.

Components for replacement

Quantity specified as -1 for the damaged equipment by marking as either C3 or Damaged in the batch field & the same is dismantled from the functional location & moved to store with reference order. The material which is going to replace is marked as C1 or New with quantity 1 in Positive. This will be assigned to the same functional location.



In the next step, the maintenance planner creates a refurbishment Order, These defective repairable spares (valuation class C3 – Damaged) are withdrawn from the warehouse and repaired. when the refurbishment is finished. The equipment or spare is returned to warehouse as repaired material(valuation type – C2 – Refurbished) and the cost is updated accordingly to the material master.

To carry out the refurbishment for a piece of equipment or spares, you need to link the equipment with a material because refurbishment is done for material & not for an equipment.


In refurbishment order –  Refurbishment can be done by internal processing, Sub – Contracting, Service.

Initially the Target Quantity is in 1

In this Control keys are mentioned as PM02

Operation will carried out externally system will ask for the following data,

Fill the relevant Price, Material group, Purchasing group and cost element.

Order was created with the respective entries.


Now Purchase Requisition was created, Go to IW32 and in the Act.Data Tab you’ll find the PR.

Now for the Relevant PR, Next to do the Purchase Order,


Now, for the Subcontracting Stock Monitoring for supplier in ME2O


Now After the Purchase Order, Need to send the material to the vendor via PGI – Post Goods Issue

Select the line item and click the Post Goods Issue.

Assign the respective Batch and Quantity.



One item got posted via Post Goods Issue.


Now for the Goods movement in MIGO, Fill the all required entities and Post.


Now in the Order level we can see the the Deliver quantity as 1

Now complete the Order.














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