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Author's profile photo Lukas Portugal

Healthcheck Bot in SAP Business ByDesign

Hello everybody,

The reason for this blog post is to provide information about the possibilties with SAP bots and the technology behind.

The bots or as I call them digital assistants offer companies an intelligent solution for robot-assisted process automation. Manual and, above all, time-consuming work steps can be automated so that more resources are available for complex and value-adding processes. The technology behind this is SAP Build Process Automation formerly SAP RPA (Robotic Process Automation).

Typical areas of application and application scenarios:

  • Processing reports, orders and orders
  • Customer data maintenance in the service business
  • Status messages and notifications
  • Processing applications and forms
  • Read and process data from structured documents
  • Check, copy, paste and move data
  • Read and process information from multiple different systems

In special we crated a Healtcheck Bot for SAP Business ByDesign named Healtcheck Assistant.

The Healthcheck Assistant ensures that you do not overlook unposted source documents, open approval tasks or failed background jobs in your SAP Business ByDesign system. The automatic execution of the Healthcheck Assistant triggers a check of the objects mentioned in your system and then sends a report by email to the desired employees .This ensures that problems are identified early and can be remedied in a timely manner.

Human vs. Assistant:

Time for one person to check all mentioned tasks: 7 minutes
Time for the Assistant to check all mentioned tasks: 0,5 minutes

The Healtcheck Assistant has an easy configuration who shall be contacted in case of occured errors or failed or unsolved tasks. Therefore a simple MS Excel cofiguration is used.

Configuration%20in%20Excel

Configuration in Excel

 

Furthermore, after executing the Healtcheck Assistant who checks unposted source documents, open approval tasks or failed background jobs in your SAP Business ByDesign system, the Bot will send an E-Mail to the mentioned employees in the configuration:

E-Mail%20from%20Bot%20with%20love

E-Mail from Bot with love

Conclusion

All in all, using Bots based on SAP RPA (Robotic Process Automation) will mean a huge time safe for the future. Employees will work more efficient and will be able to use their capacities for more complex tasks.

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      6 Comments
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      Author's profile photo Pierre COL
      Pierre COL

      Thanks a lot for your blog post Lukas! 👏🏻

      Note for our readers: SAP Intelligent RPA is now part of SAP Build Process Automation and we provide a dozen of pre-built RPA bots for SAP Business ByDesign.

      Feel free to join our community of SAP Builders Community and our SAP Builders Group!

      Author's profile photo Lukas Portugal
      Lukas Portugal
      Blog Post Author

      Thank you very much for this important hint! I enahnced your information in my Blogpost.

       

      Kind Regards,

      Lukas

      Author's profile photo Paul Mcnally
      Paul Mcnally

      Great post Lukas and a great use case for RPA

      Author's profile photo Lukas Portugal
      Lukas Portugal
      Blog Post Author

      Hi Paul,

      In my oppinion, the bots can be a great opportunity to secure Europe as a business location and make every day working more efficient.

      Are you already working on some RPA Bots?

      Author's profile photo Paul Mcnally
      Paul Mcnally

      Totally agree!  Yes we are! We also now include at a minimum the invoice scanning bots for all ByD implementations so that customers can benefit with what comes as part of the package (so essentially free) and also shows the power and advantages that the bots provide.

      Author's profile photo Antonio Sanchez Coullaut
      Antonio Sanchez Coullaut

      Thanks Lukas(AFO Steeb) and Paul ( Sapphire Systems) for investing into this technology to improve SAP Business ByDesign.

      I guess not only me is following what you are launching to the market, ideally via SAP Store to increase the reach.

      We stay tune for more bots.

       

      Antonio