Asset Management in SAP S/4HANA Cloud, Public Edition 2308
This blog provides an overview of innovations for maintenance management and resource scheduling capabilities in SAP S/4HANA Cloud 2308.
First, this blog post starts with the table of contents for ease of reference and allows you to navigate directly to the topic you are interested in by clicking on a specific entry:
For a focussed start, check out my video highlighting the following innovations:
- Assignment of People to Operations in Resource Scheduling
- Visibility of Safety Instructions within Maintenance Processes for Safer Maintenance Work
- Ability to Save and View Drafts of Maintenance Requests
Video 1: Highlights for maintenance management and resource scheduling in the 2308 release
Now, the integration of safety instructions in SAP Environment, Health, and Safety Management (SAP EHS Management) with maintenance processes for reactive maintenance, proactive maintenance, operation and overhead maintenance, and improvement maintenance is available. This means: You can add safety instruction documents to a task list or to a maintenance order. Workers can access safety instruction documents, which describe the health and safety measures that they need to follow during a maintenance activity.
Figure 1: Safety Instruction for Equipment
The video below shows the integration of safety instructions in SAP EHS Management with maintenance processes.
Video 2: Integration of safety instructions in SAP EHS Management with maintenance processes
You can now save the existing draft and create a new draft in the Create Maintenance Request app. The Create Draft button allows you to create a new draft without discarding the existing draft. The My Drafts button allows you to view all your drafts in the My Maintenance Requests app.
Figure 2: ‘Create Maintenance Request’ app – Create Draft
By the way, the drafts are only accessible to the user who created them and it is not possible to share the draft with another user.
The video below shows how to save and view multiple maintenance request drafts.
Video 2: Save and view multiple Maintenance Request drafts
You can now upload a document, add a link or assign an existing document to the maintenance request in the apps
- Create Maintenance Request (F1511A)
- My Maintenance Requests (F4513)
- Screen Maintenance Requests (F4072)
Browse existing document info records (DIRs) while using maintenance requests apps.
Two predefined document types are available – YP1 and YP2.
If you configure a document type in the configuration activity Define DMS Document Types, the document type that you defined will be available for selection in the dropdown list. To use this feature, assign the business catalog Document Management – Documents for Custom Document Types (SAP_PLM_BC_DIR_CUSTOM_PC) to your role and maintain the required document type in the restriction type Document Type (DOKAR).
Figure 3: ‘Create Maintenance Request’ app – Assign document
Simplified Printing for Multiple Orders and Operations
As of SAP S/4HANA Cloud 2302.3, you only had the option to create a work pack and send the work pack to the output manually. This feature required a dedicated activation. It is now generally available and does not require dedicated activation.
With 2308, you can print or email shop papers for one or more maintenance orders or order operations based on specific configuration settings in a single step. The system creates a work pack based on predefined settings and automatically sends the work pack to the configured output channels.
As shown in the figure below, a new Print button is available in the Find Maintenance Orders app and the Find Maintenance Orders and Operations app.
If you select one or more maintenance orders or one or more order operations and choose Print, the system creates a work pack with a predefined work pack type and predefined grouping criteria and automatically sends the work pack to the configured output channels. The entire process is performed in a background job. You can view the status of the work pack creation, system errors, and work pack details such as the ID, work pack type and grouping criteria in the Application Logs. You can view the status of the output creation by navigating to the Manage Work Packs app and searching for the work pack using the work pack ID or order number.
Figure 4: ‘Find Maintenance Orders’ app – new ‘Print’ button
You need to enable the Print option in your system configuration. In your configuration environment, use the search function to open the following activity: Assign Grouping Criteria to Work Pack Type. Select one combination of work pack type and grouping criteria and select the checkbox in the Output Immediately table column. You can only select this checkbox for one entry.
Enable Automatic Attachments for Output Items
In addition, you will be able to automatically attach or merge documents of particular document
types with output items for maintenance orders, maintenance notifications, and maintenance job packs. The configuration allows the configuration expert to define possible document types to be attached to the output items of maintenance orders, maintenance notifications, and maintenance job packs . It is also possible to configure attachments to determine if an attachment must be merged for specific channels. This feature was already made available in the SAP S/4HANA Cloud 2302.3 release but required a dedicated activation. It is now generally available and does not require dedicated activation
In several apps, the dates and times of technical objects, maintenance notifications, maintenance requests, maintenance items, maintenance plans, maintenance orders, and order operations are now displayed in combined timestamp fields. The new fields replace the corresponding date or date and time fields and show the dates and times as a timestamp in the local time zone of the current user. The relevant filters have also been replaced and now allow filtering by both dates and times.
Check out the What’s New document that lists in chapter 12.1.19 the apps in which the dates and times are available as timestamp fields.
As of SAP S/4HANA Cloud 2302, time zone conversion is available in apps for measurement documents, maintenance orders, and the Perform Maintenance Jobs app (see my 2302 blog post).
With 2308, you can view the following fields in your local user time zone:
- When you process or display maintenance plans of type Multiple Counter in the Manage Maintenance Plans app (F5325), you can view the scheduling start date and time in your local user time zone.
- When you view the call objects for a maintenance item in the Manage Maintenance Items app (F5356), you can view the completion date and time, scheduled start date and time, scheduled end date and time, basic start date and time, basic end date and time, required start date and time, and required end date and time in your local user time zone.
The system converts the system time zone into the time zone of the current user as set in the SAP Fiori Launchpad and in the browser.
Figure 5: ‘Manage Maintenance Plan’ app – SAP Fiori Launchpad User Settings – Time Zone
Figure 6: ‘Manage Maintenance Plan’ app – scheduling start date and time in local user time zone
Figure 7: ‘Manage Maintenance Items’ app – date and time fields in local user time zone
- Technical Objects
- Serial Numbers
- Documents and Classes
Figure 8: SAP Fiori Launchpad for role Master Data Specialists – Maintenance Management
You can now install equipment on the equipment or dismantle equipment from the equipment using the options that are available in the Manage Structure dropdown list in the Find Technical Object app (F2072).
Figure 9: ‘Find Technical Object’ app – Install Subordinate Equipment
If the user has the below authorization
Authorization object: I_MASS
ID : IE (For equipment)
ID : IF (For Functional Locations)
With 2308, the field Catalog Profile is added to the Location and Organizational Data section and the Customer Warranty and Vendor Warranty sections are added to the Mass Edit Technical Objects pop-up window as shown in the figure below. You can now select one or more technical objects and edit customer warranty and vendor warranty details.
Figure 10: ‘Find Technical Object’ app – Mass Edit Technical Objects
You can now search for real estate objects to assign to the technical object, assign real estate objects to technical objects (functional location and equipment), and navigate to the real estate object in the SAP Intelligent Real Estate from the technical object if you have activated the SAP Intelligent Real Estate product. SAP Note 3218235 describes how to setup or use SAP Intelligent Real Estate.
Figure 12: ‘Change Technical Object’ app – navigate to the real estate object that is assign to technical object
You can now use the filter Has Operation in the Find Maintenance Task List (F2660) app. By setting this filter and choosing the value No you can display task lists without operations. By choosing the value Yes you can display only task lists that have operations. You can now filter for Maintenance Task Lists and Task List Operations by Created By, Created On, Changed By and Changed On and display this administrative information in the Find Maintenance Task List (F2660) and Find Maintenance Task List and Operation (F2661) apps.
Figure 11 ‘Find Maintenance Task Lists’ app – additional filter criteria and displayed information
If you process your maintenance orders according to phases, you can activate phase control codes on order header or order operation level. Phase control codes that are activated for a maintenance order allow you to control whether the maintenance order is passed on to the next subphase and phase. With this feature, you can configure whether specific phase control codes are still valid, will no longer be used in future or are an invalid entry.
A control key determines how an operation or a suboperation is to be processed in a maintenance order. In the SAP standard system, the control key YBM1 is configured for internal operations, whereas the control key YBM2 is configured for external operations. The control keys determine the point in time when the system sets the PWF (Planned Work Finished) status for the corresponding operations and deselects the Has Open Main Work checkbox in the order header. There has been implemented a new logic for the order operation being set to PWF (Planned Work Finished) depending on its control key.
You can now edit the following header details of one or more selected maintenance orders using
the new Edit Orders quick action in the Find Maintenance Orders app: order description, maintenance activity type, priority, and system condition.
Figure 13: ‘Find Maintenance Orders’ app – Mass editing of header details of maintenance orders
- Create one or more material serial numbers.
- Activate the equipment view.
- Change the equipment category.
- Change the maintenance plant.
- Change the material.
- Change the serial number.
Figure 14: ‘Manage Material Serial Numbers’ app – Create Mass Material Serial Numbers
Note, that using scope item Maintenance Resource Scheduling (43R) requires an additional SAP S/4HANA Cloud license.
In the following apps, dates and times are shown in the Fiori Launchpad time zone and no longer in UTC (Coordinated Universal Time)
- Manage Work Center Utilization
- Maintenance Scheduling Board
- Manage Schedules
- Assign Maintenance Order Operations
- Manage Maintenance Schedule for Assets
Check out the What’s New document that describes in chapter 12.2.9 how dates and times are displayed in Resource Scheduling.
How to change the time zone user setting in Fiori Launchpad see the figure in chapter Manage Maintenance Plan and Item apps : Time Zone Conversion above.
In the Maintenance Scheduling Board you can select one or more operations and then call up the People Gantt to see all the people in the work center team and – if maintained – their individual working time. You can choose to assign one or more people to carry out the operations. To resolve conflicts, a right-click context menu allows to delete individual assignments.
Figure 15: ‘Maintenance Scheduling Board’ app – open up People Gantt via toolbar item ‘Assign People’
Figure 16: ‘Maintenance Scheduling Board’ app – open up People Gantt via context menu entry ‘Assign People’
Watch the next video in which my colleague Markus Oertelt shows the capabilities of the new People Gantt in a short system demo.
Video 4: ‘Maintenance Scheduling Board’ app – Assign people to operations via the new People Gantt
New filter & column options
The new filter People Are Assigned enables you to find operations where nobody has been assigned.
With the new filter Assigned People you can find all operations that have been assigned to a particular person. This can be useful, for example, if a team member falls ill and you need to reassign their operations to other members in the work center team.
Figure 17: ‘Maintenance Scheduling Board’ app – New ‘Assigned People’ filter & column
Quick action Assign/Unassign Event at order level
In the Maintenance Scheduling Board app, you can now use the context menu at menu order level to quickly assign or unassign a maintenance event.
Figure 18: ‘Maintenance Scheduling Board’ app – Quick action ‘Assign Event’
The following settings have been added to the graphical view in the Manage Schedules app:
- Utilization Threshold and Colors
Displays a color-coded bar indicating the utilization of an operation’s work center. You can define threshold values for showing the utilization bars in a certain color. You can also choose to show or hide bars in the order Gantt chart if the utilization is within a certain threshold range. The utilization data is aggregated (in UTC) on which the work center is open and is shown when you hover over the bar.
Specifies whether you want to show the utilization of work centers in the order Gantt. You can choose to show the utilization of all work centers, or only show the utilization, if it is above or below one of the predefined thresholds.
Figure 19: ‘Manage Schedules’ app – enhanced settings for graphical view
Save screen layout as view
In the Manage Maintenance Schedule for Assets app, you can now use views to adjust the layout of your screen to best suit your needs.
Figure 20: ‘Manage Maintenance Schedule for Assets’ app – New option to save screen layout(s)
Quick Manual Change of Order Planned Start Date
Quickly change the planned start date of one or more maintenance orders simply by right-clicking on the orders and choosing Set Planned Start.
Figure 21: ‘Manage Maintenance Schedule for Assets’ app – new quick action ‘Set Planned Start’
Choice of time period for displaying data
You can now choose which time period you want to use for displaying data in the Manage Maintenance Schedule for Assets app.
Figure 22: ‘Manage Maintenance Schedule for Assets’ app – New date picker to change the displayed time period
Flexible Time Period for Utilization Chart
You now have more choices available on the time period that is displayed per page in the chart area of the Manage Work Center Utilization app that you can open by clicking on the Work Center Utilization card in the Resource Scheduling for Maintenance Planners app.
The option to show up to 12 weeks/months at a time in the forecast graph is now available.
Figure 23: ‘Manage Work Center Utilization’ app – Flexible Time Period for Utilization Chart
Grouped Existing Schedules
When you are assigning operations and choosing which schedule to assign them to, you can immediately see in the list of existing schedules, whether they were created manually, or generated automatically by a recurring application job.
Figure 24: ‘Manage Work Center Utilization’ app –
The SAP Mobile Asset Management team is pleased to share details of the latest release of SAP Maintenance Assistant, the mobile maintenance execution solution for SAP S/4HANA Cloud. Check out the amazing blog post SAP Maintenance Assistant 2308 Now Available – What’s New? from my colleague Zack Frazier.
Figure 30: SAP Maintenance Assistant – New capability to modify images
Two days ago, Kate Dowle has published the brand new blog post
in which she takes a deep dive into the highlights of SAP Asset Performance Management 2308, including new features from 2306 and 2307. Check out her blog post and watch the embedded demo videos that show the new features in the system.
From the multitude of news in Kate’s blog post, I would like to highlight here as an example two innovations in Asset Health Monitoring.
Overlay Alerts in Indicator Chart
When you’re exploring your indicator chart, it’s now much easier to track the trends and patterns of indicator values by simply overlaying alerts on the indicator chart.
Figure 31: ‘Explore Technical Objects’ app – Overlay Alerts in Indicator Chart
Time-Dependent Thresholds for Indicators
This feature introduces versioning for thresholds in the indicator chart.
This means, if thresholds are updated for a given indicator, the indicator chart displays both the previous and current thresholds at the same time so you can easily see for any given point within the selected timeframe what the thresholds were.
Figure 32: ‘Explore Technical Objects’ app – Time-Dependent Thresholds for Indicators
Thanks for reading this blog post. Stay tuned!
You will find a collection of my SAP S/4HANA Cloud release blogs here:
Check out also my new blog posts
- Manufacturing in SAP S/4HANA Cloud, Public Edition 2308
- Supply Chain in SAP S/4HANA Cloud, Public Edition 2308
and the new blog post
from my colleague Markus Oertelt that is listed in his blog series
Watch the Replays of Our SAP S/4HANA Cloud, Public Edition 2308 Early Release Series!
This July, we hosted a series of compelling live sessions from the heart of the SAP S/4HANA Engineering organization. Missed the live sessions? Watch our replays on demand!
Here, you can find a 45 minutes recording and a presentation for Asset Management as well as 19 other topics as part of the SAP S/4HANA Cloud, public edition 2308 release. For more information on the SAP S/4HANA Cloud, Public Edition Early Release Series and how to sign up for it, check out this blog post.
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