External Service in Maintenance Order PM03

Procurement of External Service as Service Items – PM03

Service Procurement process requires service master record which is created in SAP Material Management. You can create a maintenance order with only service items as external operation or you can combine them internal processed operations. When you create a maintenance order, Purchase Requisition is automatically created. The Purchase requisition contains service specifications. In purchasing, a purchase order is created with the reference to the requisition.

Service is performed external agency , then service entry sheet is filled against Purchase Order instead of entering goods receipt.

Process of Service Procurement Process :

 MAINTENANCE ORDER

⇓

PURCHASE ORDER

⇓

 SERVICE ENTRY SHEET

⇓

TECHNICALLY COMPLETED

⇓

INVOICE

STEP – 1 : MAINTENANCE ORDER

Create a Maintenance Order with service line item in Transaction IW31. Use the control key PM03.

Create a service item with a service master record. To do it, go to the Operations tab and click on external button. Enter a service master record on the services Tab. Enter details like service number ,short text ,Quantity, unit and cost element.

After filling the details in the service record , Click Save Button. Now Open the Maintenance Order in change mode IW32.

Go to Actual Data Tab and check the Purchase Requisition number.

Save the Maintenance Order.

STEP – 2 : PURCHASE ORDER

Next , Create a Purchase Order in ME21N  based on the Purchase Requisition, as explained in the below section.

Select appropriate Vendor, Purchase Org , Purchase Group , Company Code and Service PO.

The Service PO is created under the Purchase Requisition

STEP – 3 : SERVICE ENTRY SHEET

Now perform the Service Entry sheet in ML81N

Here you need to click the purchase order button and in the new dialog box will appear, Need to give input of Above mentioned service PO it will appear like below mentioned process,

Once you give the Purchase Order in the service entry sheet, Click Create Entry Sheet and click Enter.

After that, the blocks which will open to enter the entries, give the short text and give the service selection in downside highlighted tab

Give the Purchase order in Respective tab and mark the check box Adopt full quantity

It will fetch the data from the Service Purchase Order, what the entries you have made in the Order level as well as PO.

Once you give the all entities in the respective expected areas., Accept the service entry.

Service Entry sheet was created.

After all , Go to the Change Maintenance Order  IW32 to check the Planned costs and Actual costs.

STEP – 4 : TECHNICALLY COMPLETE

The Order need to Technically Completed once the cost captured in the costs Tab.

STEP – 5 : INVOICE

Once you complete the above mentioned scenario, We need to do the MIRO

The Balance amount Should come as 0., It means the amount settled.

After that save the Invoice