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Author's profile photo Suhaib Khan

Bulk Attendance Upload for Classroom Sessions in SF LMS

Welcome to the world of SAP SuccessFactors Learning Management System (LMS). Admins like you often face a challenge when it comes to efficiently managing and marking attendance for classroom sessions. While the system lets you bulk mark learning completion, it doesn’t have the feature to upload attendance data in bulk. This can be a real headache, especially for multi-day training sessions where attendance needs to be tracked daily. But don’t worry, we’ve got a solution for you!

SAP SuccessFactors LMS is a powerful tool for managing employee training and development. However, when it comes to tracking attendance for classroom sessions, it falls short. Unlike marking learning history, which can be done at the end of a course, attendance for classroom sessions needs to be recorded daily. This can be a real pain, especially when dealing with a large number of participants.

To address this challenge, we propose creating a custom solution using SAP’s Metadata Framework (MDF). Here’s what you need to do:

1. MDF Configuration:

– Create an MDF object to store attendance data. This object should include fields like Class ID, Slot ID, User ID, and a field to mark attendance (e.g., Present or Absent).

2. Excel Upload:

– Allow admins to upload attendance data in bulk via Excel spreadsheets. The Excel file should contain the necessary information, including Class ID, Slot ID, User ID, and attendance status for each day. These fields are mandatory.

3. Custom Program on CPI Level:

– Develop a custom program on the SAP Cloud Platform Integration (CPI) level to interact with the MDF and SAP SuccessFactors LMS APIs.

– Use the MDF API to push attendance data from the uploaded Excel file into the MDF object.

– Retrieve data from the MDF object and format it properly.

– Utilize the standard SAP SuccessFactors LMS API to push attendance data into the intended class.

Here’s a sample API call that you can use:

PUT: /learning/odatav4/public/admin/scheduledoffering-service/v1/SegmentAttendances(”)

This API call is the standard method for pushing attendance data to SAP SuccessFactors LMS. The custom program on the CPI level will make this data transfer super smooth for you.

Implementing this solution offers several awesome benefits:

– Efficiency: Bulk attendance upload reduces the manual effort required to track daily attendance for classroom sessions.

– Accuracy: Say goodbye to errors associated with manual data entry. This solution ensures accurate attendance records.

– Improved Compliance: This solution ensures compliance with attendance tracking requirements, especially for regulatory and certification purposes.

Conclusion: In the ever-evolving landscape of SAP SuccessFactors, custom solutions like the one proposed here enable organizations to maximize the capabilities of their LMS. By leveraging the Metadata Framework and custom programming, administrators can streamline the process of bulk attendance upload for classroom sessions, saving time and reducing the risk of errors. This innovative approach empowers organizations to efficiently manage their training programs while maintaining data accuracy and compliance.

Implementing this solution can enhance the efficiency and effectiveness of your training management processes, ultimately leading to better employee development and organizational success.

Suhaib Khan

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      Author's profile photo Sudharshan Gudugunti
      Sudharshan Gudugunti

      Great. Very informative. Please keep posting such advanced things. Request you to write blog on Story Reporting usage for Learning. I could not find useful articles on it.

      Author's profile photo Mustafa Bensan
      Mustafa Bensan

      Hi Suhaib Khan,

      What's the reason for using a custom MDF object as a staging area to store the attendance data before transferring to LMS?  Is it not possible to create an iFlow in SAP Cloud Integration that directly loads the data from the Excel spreadsheet to LMS via the LMS API?