Intercompany Sales Process in S4 Hana: Comprehensive Guide to Configurations and Their Significance

The intercompany sales process and associated configurations can be complex and difficult to understand. While there are many sources of information available, it can be challenging to find clear explanations of how these configurations are relevant and how they can be used to achieve the desired results. In this post, aim to provide a comprehensive overview of the intercompany sales process and associated configurations, and explain the relevance and importance of these configurations from both a business and configuration point of view. By sharing our experiences and insights, I hope to make the intercompany process more understandable and accessible to all.

 

Objective:

1. We will explore how to identify an intercompany sales order.
2. how the system allows for the creation of two invoices?
3. The routines and requirements associated with the pricing procedure and copy control.
4. What is ‘Transaction specific Pricing procedure’ checkbox.
5. Why two different pricing procedures are used
6. How the system understands the quantities to be billed for partially delivered orders.
7. Finally, how to set up the process in S4 Hana.

 

The intercompany sales process in SAP SD (Sales and Distribution) involves the selling of goods or services from one company code to another company. This process typically occurs when one company within a group of companies sells goods or services to another company within the same group.

In the below scenario One company code (US50) produces goods, and another company code (CA10) distributes those goods to customers. There is no manufacturing plant for CA10.

 

Org Structure

 

In this scenario, Sales Organization CA10 will receive an order from Customer 9000002009 for Material 730. However, since Plant CA10 does not have the stock available for this particular material, Sales Organization CA10 will fulfill the order by delivering the material from Plant US50.

 

Step 1 : BP/Customer – 9000002009 created.

 

Creation of BP/ customer- CA10

BP/ Customer who places the order to CA10

 

 

Step 2: Assign Plant- US50 to Sales org – CA10. So Sales Org- CA10 can place order to US50 plant.

Plant Determination

 

Step 3: Material extended to both the plants.

 

Material Extension

 

Step 4: Define Order Types For Intercompany Billing

 

Path : SPRO –> Sales and Distribution –> Billing –> Intercompany Billing –> Define Order Types For Intercompany Billing

Path for below 3 configurations

 

Assign sales document type with Intercompany billing type IV. Here we can restrict relevant document types to create Inter company invoice.

 

Doc type with IC billing type assignment

 

Step 5: Assign Organizational Units By Plant

Path :  SPRO –> Sales and Distribution  –> Billing  –> Intercompany Billing  –> Assign Organizational Units By Plant

The delivering plant utilizes these configuration to generate the intercompany invoice, using the internal customer number of the ordering sales organization.

 

Delivering plant config for IC billing

 

Step 6: Define Internal Customer Number By Sales Organization

i ) Internal customer/BP – 9000002011 created for Supplying Sales area.

Internal customer creation for IC billing

 

IC customer

 

ii) Path :  SPRO –> Sales and Distribution  –> Billing  –> Intercompany Billing  –> Define Internal Customer Number By Sales Organization

The delivering plant using this configurations to process intercompany billing for this customer number.

 

IC customer define for sales org- CA10

Step 7: Lets try to create a sales order with plant – US50, before setup all pricing components to validate all org structures.

try to create order

Error while creation of Order

Getting error to maintain the plant. To resolve this issue follow the below path.

 

SPRO –> Materials Management –> Purchasing –> Set up Stock Transport Order –> Define Shipping Data for Plants

Config to resolve the error

 

Now order can be created with Plant – US50.

 

Step-8: Determination of Pricing Procedure:

Procedure has been setup for CA10 and US50.

Pricing Procedure Setup

Here, a new Customer Pricing procedure (I) has been created for Intercompany Pricing Scenario.

i) Path to create new customer pricing procedure:

Logistics – General –> Settlement Management  –> Basic Settings  –> Pricing  –>  Define Customer Pricing Procedures.

 

New Customer Pricing Procedure creation

 

ii) Maintain Customer pricing procedure(I) for Internal customer, so that system should determine pricing procedure ZIC01 in case of Intercompany scenario.

 

IC setup

 

Step 9: Configure Pricing

Requirement: The price of US50 is 39,000/- per unit when sold to CA10, and CA10 sells it to customers at a price of 50,000/- per unit.

Lets see how can we achieve this requirement.

 

 

Condition value maintain for PR00, PI01 and IV01.

 

Condition Record – PR00 (sales price to customer)

 

Condition record for PI01 (sales price to CA10 from US50), also cost price of CA10.

 

Setup IV01 condition type for intercompany billing which is a reference condition of PI01.

IV01 condition setup as a reference condition of PI01

 

Condition IV01 – continuation of previous image

 

Setup condition- PI01 in procedure ZCA10 as a statistical condition ( cost of CA10) with requirement-22, so it can only be active once company code of plant and sales order will be different.

 

Procedure ZCA10

 

Maintain condition IV01 (which is a reference condition of PI01) within procedure ZIC01 with requirement 22 and its not a statistical condition as it will be the sales price for US50.

Procedure ZIC01

 

Check “Transaction specific Pricing procedure” checkbox for intercompany pricing procedure.

Transaction specific Pricing procedure

 

“Transaction specific Pricing procedure” checkbox :

Before the release of version 4.0, there was no specific pricing procedure in place for Intercompany Billing. Instead, we used the standard pricing procedure (RVAA01) for both customer billing and Intercompany Billing documents. To address this situation, a fixed program was implemented.

However, with the release of version 4.0, a new feature called “Transaction specific Pricing procedure” was introduced, providing greater flexibility for Intercompany Billing. SAP recommends using the standard procedure ICAA01 (document pricing procedure I) for Intercompany Billing documents. Although the previous fixed program was not completely removed for compatibility purposes, we still have the option to utilize the old program logic. This means that if we opt to use a separate pricing procedure for Intercompany Billing documents, we must use the “specific procedure.”

By using a different pricing procedure, we have the flexibility to exclude certain conditions, such as discounts and rebates, that may not be relevant for Intercompany Billing calculations.

 

Step 10: Create IC Scenario

Now lets create once order to invoice.

Order-5 has been created successfully with the details and pricing is showing correctly.

 

Sales order creation – CA10

Here, PI01 correctly determines as a statistical condition which represents the cost price of CA10.

Sales order – CA10

 

Create delivery and PGI.

 

Create Delivery

Now create standard invoice for delivery.

Standard Invoice creation from Delivery

 

Standard Invoice

 

Standard Invoice- Pricing

 

Now create invoice again against same delivery number.
Intercompany Invoice has been created.

 

IC invoice

 

As we see, Intercompany invoice has been created for internal customer for company code- US50 and pricing procedure- ZIC01.

 

IC Invoice – US50 to CA10

 

IC Invoice

IV01 derives the amount from PI01 due to reference condition settings.

IC Invoice – Pricing

 PI01 (cost from standard pricing procedure) become Sales price of intercompany invoice.

 

System allows to creates 2 invoices from single delivery due to below copy control setting. Requirement -014 also checks how may quantities actually delivered to customer from sales order.

 

Copy control settings fop intercompany sales

 

Please let me know if have any doubts regarding the same.