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Author's profile photo Patro Srinivasa

Transforming Customer Communication with ChatGPT Integration for SAP S/4HANA


I am delighted to announce the successful completion of my latest showcase on integrating ChatGPT with SAP S/4HANA, revolutionizing customer communication. In my previous blog post, we discussed how Adapt UI with screen personas can transform SAP GUI screens into intuitive and feature-rich interfaces, streamlining support executive tasks. Building upon that, we now delve into the exciting realm of chatGPT integration with SAP S/4HANA. This latest sensation topic has garnered significant attention in recent months, and in this blog, we explore its potential to automate sales order queries/manage outbound delivery statuses, and more.

While Adapt UI with screen personas cloud/On-prem has already made a remarkable impact, our focus now shifts to the automation of critical tasks using chatGPT and SAP S/4HANA. By leveraging the capabilities of chatGPT, we can enhance the user experience, drive efficiency, and reduce manual effort in various processes.

This milestone showcases the power of AI-driven automation and demonstrates how businesses leveraging SAP S/4HANA can enhance customer experiences. In this blog post, we will delve into the details of our integration, highlighting the technologies employed and the significant value it brings to SAP users.

Integration Overview:

Our integration journey involved leveraging cutting-edge technologies to create a seamless and intelligent customer communication experience. By combining Microsoft Azure Logic Apps, the SAP Sales Order API, Office365 mailbox integration, cloud connector to communicate with SAP system and OpenAI’s secret key for ChatGPT.. I am showcasing below robust solution that automates email responses based on real-time SAP API data.


Image1:Logic app Designer-



Image2: Office365 API connection V3 – Trigger and Flow check




Image3: Response to customer from chatGPT –




Here I have asked ChatGPT to send response to Customer with collected data from SAP system through a poetic mail and see what I got 😊. It’s just wow right!  It seems chatGPT can be great poet too..😉

Poetic response1:


poetic response

Poetic response2:


Poetic response2:


Benefits of ChatGPT Integration:

  1. Personalized and Contextual Communication: With the integration of ChatGPT and SAP S/4HANA, we can deliver personalized and contextual email responses to customers. By leveraging the rich sales order data retrieved from the SAP API, we ensure that each interaction is tailored to the specific needs and inquiries of the customer. This personalization fosters stronger relationships and boosts customer satisfaction.
  2. Automation for Efficiency: Our integration streamlines the customer communication process by automating the retrieval of sales order information and generating email responses. This automation reduces manual effort, minimizes errors, and improves response times, allowing your team to focus on higher-value tasks. The result is enhanced operational efficiency and improved productivity.
  3. Enhanced Customer Experience: ChatGPT’s natural language processing capabilities enable us to provide timely and accurate responses to customer queries. This proactive approach to communication enhances the overall customer experience, leading to higher satisfaction, increased engagement, and improved loyalty.


Applications and Future Potential:

The successful integration of ChatGPT with SAP S/4HANA opens up a wide range of applications and future possibilities: Some of are,

  1. Intelligent Customer Support: Leveraging ChatGPT as a virtual assistant, businesses can automate customer support interactions. From handling common queries to providing instant solutions and escalating complex issues, this AI-driven support system enhances efficiency and ensures consistent service quality.
  2. Sales and Marketing Automation: By harnessing ChatGPT’s language generation capabilities, businesses can automate sales emails, personalized product recommendations, and targeted marketing campaigns. This integration empowers you to deliver highly tailored and engaging content, driving customer engagement, conversions, and revenue growth.
  3. Streamlined Order Management: Integrating ChatGPT with SAP S/4HANA enables the automatic generation of order status updates, delivery notifications, and invoice details. This real-time information keeps customers informed, reduces inquiries, and streamlines the order management process.



The successful integration of ChatGPT with SAP S/4HANA signifies a breakthrough in customer communication, enabling personalized, efficient, and intelligent interactions. By leveraging AI-driven automation, businesses can enhance customer experiences, optimize operations, and unlock new opportunities for growth. I am excited about the potential of this integration and encourage SAP users to explore its applications further.

There are very few reference blogs available, and I am mentioning a few for you people to dive in more. I hope you enjoyed this blog. Embrace the power of AI to transform your customer communication and unlock new possibilities with SAP S/4HANA.



Happy explore. Happy Learning. See you soon in next blog 😊



Reference Links:

Here are some reference links and informative posts to explore more.

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      Author's profile photo Pierre COL
      Pierre COL


      When using tools like ChatGPT for communicating with customers, beware of personal data and privacy, with regards to GDPR requirements.


      Author's profile photo Patro Srinivasa
      Patro Srinivasa
      Blog Post Author

      I agree..Definitely GDPR is everyones priority and we are taking all necessary steps to ensure data security by utilizing decoding methods with chatGPT to make the data unreadable. Anyway thanks for your suggestion and will make a note of it for future reference.

      Author's profile photo BHARANIDHARAN S P M

      Hi Srinivas Patro : Please share more information regarding the title " decoding methods with chatGPT to make the data unreadable" through separate blog or share reference links here 😉


      Bharanidharan S P M

      Author's profile photo Patro Srinivasa
      Patro Srinivasa
      Blog Post Author


      You can use HASH function and the SHA256 algorithm or SAP encoding functions while providing data (Decode while sending info to Client)to chatGPT, it will make data unreadble and confidentals data stay hidden to chatGPT. you can achieve it by simple Javascript too while calling SAP API. Though there are alot of info available on this topic, i will plan to write another blog on this (if time permits..) Here are few blog & sap forums you can check.

      Hope you will explore more deep on data security with chatGPT and share your  experience!! Good Luck.




      Author's profile photo Renuka Prasad B
      Renuka Prasad B

      GDPR (General Data Protection Regulation) is not solely focused on encryption; it is a comprehensive data privacy law enacted by the European Union to safeguard individuals' personal data. GDPR encompasses various aspects such as data collection, processing, storage, consent, transparency, data subject rights, and more. While encryption is one of the security measures recommended by GDPR to protect data, the regulation addresses a broader spectrum of data protection practices and organizational responsibilities to ensure individuals' privacy rights are respected.

      We have to be extra cautious feeding Customer data to applications like ChatGPT.

      Author's profile photo Patro Srinivasa
      Patro Srinivasa
      Blog Post Author

      I Agree with Renuka Prasad B.

      In my blog we are just providing ORDER number: xxxx to chatgpt which doesn't make any sense to chatgpt what it is. But YES if we are intend to feed more data (client data/confidential) we should take all necessary precaustions,encryptions, Security Setup Parameters, Ethical and Responsible AI, application of traditional Data Security to Gen AI security etc. Finally we are responsible for our own data/ clients confidential data. right?

      But as you all already knew that major companies are already using AI models in their organizations in live.. Don't we think they have already taken ALL necessary precautions and security measures!! Obviously answer is YES. So if we want to adopt AI, definitely we should be more careful WRT Data so that we can opt AI tremendous features joyfully.

      Google: Google is one of the leading companies in the field of AI. They use AI in a variety of products and services, including search, translation, and self-driving cars.

      Amazon: Amazon is another company that is heavily invested in AI. They use AI to power their product recommendations, fraud detection, and customer service.

      Microsoft: Microsoft is also a major player in the AI space. They use AI in their products and services, such as Office 365, Azure, and Bing.

      IBM: IBM has been a leader in the field of AI for many years. They use AI in their products and services, such as Watson and Cloud Pak for Data

      Apple: Apple is using AI in a variety of their products, such as the iPhone, the Apple Watch, and Siri.

      Facebook: Facebook is using AI to power their ad targeting, content recommendations, and fraud detection.

      Siemens: Siemens is using AI to improve their manufacturing processes, optimize their supply chain, and develop new products.

      Accenture: Accenture is using AI to help their clients improve their customer service, automate their business processes, and make better decisions.

      These are just a few examples of the many companies that are using AI in their organizations already. As AI technology continues to develop, we can expect to see even more companies adopt AI in the years to come.