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Author's profile photo Beneeta George

Substitution Management – Delegation is now possible in SAP Task Center!

At SAP, we aim to put customer at the center of everything we develop. With Substitution Management, we have done just that!

Use Substitution Management in SAP Task Center for the delegation of responsibilities. You can assign a substitute to manage your tasks in case of your absence or unavailability.

How can this feature prove beneficial?

Substitution Management ensures that the business can continue when an employee is unavailable for a period of time.

Prerequisites:To create a substitution for a specific task provider, this task provider must support substitutions.

Note: Currently, the substitution feature is enabled for SAP Fieldglass, It will be enabled for other Task Providers soon.

Let’s see how this can be realized:

When planning your absence, you can add substitution rules in the SAP Task Center Web app, so that, for the period that you define, your substitute can work on your tasks, displayed directly in their Web app.

Open the Substitution Management view from the user menu in the upper right corner of your SAP Task Center Web app:



Substitution Management – Screen1


To add a new substitution, choose Add Substitution and add the following information:

  • Scope: The substitution rule will be added in all active task providers, which support substitutions.
  • Substitution Period (mandatory): Choose a time period for the validiy of the substitution rule. It can start on the same day or in the future.
  • Substitute (mandatory): Type at least three symbols before starting the search and choose your substitute from the suggested entries.
  • Choose Add to save and enable the substitution. The Add button is enabled as soon as you’ve filled in the mandatory fields.



Add Substitution – Screen 1



Add Substitution – Screen 2


On the start date of the substitution, an On Behalf Of filter is available in the Web app of your substitute.

Please note that the tasks will be only visible to your substitute during the date range that has been set.



Inbox of the Substitute – Screen 1



Inbox of the Substitute – Screen 2


Delete a Substitution:

To delete a substitution, select the rule from the Substitutions list and choose Delete. If the deletion was successful, you get a message for the successful deletion and the rule disappears from the list of substitution rules.





A substitution is automatically deleted after expiring.

“Run your business uninterrupted with Substitution Management.”


Should you have any questions, you can comment below or post a question to our SAP Task Center forum. Check out our SAP Road Map Explorer to know more about upcoming features.

Until the next blog post, stay tuned!

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      Author's profile photo Mohit Bansal
      Mohit Bansal

      Thanks for sharing. One of the important aspects been asked by many customer, good to hear that it is now available in task center too.

      Do we have process / Workflow specific substitution functionality also available, this has been asked by many customer and I understand it was not available in my inbox?

      Author's profile photo Beneeta George
      Beneeta George
      Blog Post Author

      Hi Mohit,

      The substitution functionality is available based on the connected Task Providers. It is not Process / Workflow specific. As of now this feature is available only for SAP Fieldglass, meaning all SAP Fieldglass related tasks (use cases that SAP Task Center supports). It will be enabled for other Task Providers soon.

      Kind regards,


      Author's profile photo Oscar Del Castillo
      Oscar Del Castillo

      If it is only for fieldglass, please clarify that in the tile of your article.

      Author's profile photo Beneeta George
      Beneeta George
      Blog Post Author

      A note has been added. Thank you for the feedback.

      Author's profile photo Divya Kountz
      Divya Kountz

      How can we search for the substitute - where is this list maintained ?

      • Substitute (mandatory): Type at least three symbols before starting the search and choose your substitute from the suggested entries.

      Are there some kind of authorization checks ?