Manage Comp-Off Using Time Off (Full step-by-step process).
In this blog, we will see how to manage compensatory off with Time Type and Time Account type (Time account balances).
- Employees who work on public holidays can be compensated by taking the next day off or by working a period equal to their regular hours if they come to the office to work.
The business requirement is to capture the compensatory time only through absence management. Also, we need to show the time account balance for comp off in the time detail portlet of the employee, so we need to create both a time type and a time account type and control the time account balance for both attendance on holiday and leave requesting against comp off via an accrual rule.
Employee will first earn one day. If the employee worked during the public holidays or weekend, then the earned leave will be used as compensatory time by taking the next day off or through a 30-day period.
If the employee does not use the earned leave within one month of the period, it should be automatically deducted from the time account.
- Since we are not using a time sheet application, it was difficult to validate if the employee worked on holidays or at the weekend.
After validating all the challenges and available solutions, I have developed the below solution for my organization, where we can achieve this objective by creating a time type, time account type and accrual rule for Comp Off.
Now let’s go into details of each process step.
Create a new leave type(time type): compensatory off
Admin Centre > Manage Data> Create New > Time Type
Create a new (Time Account Type)—Compensatory off
Create an accrual rule and attach it to the accrual rule, hiring rule, and termination rule field in Time Account Type.
In the above screenshot, you can see that the system will run the accrual daily and check for the request; if no request has been created, the system will post 0 for the day.
If an employee requests to work on a holiday, the system will deduct one day from the quantity, making it -1.
In the above screenshot, you can see that if the employee raises the request to work on weekdays,
system will post the accrual as 2 days. and add the old balance of -1 and post the current balance as 1.
In the above screenshot, you can see that this employee earned 1 day of compensatory leave and can use the earned leave within the next 30 days.
As a result of reading this blog, you will be able to manage the compensatory schedule only with time type and time account type.
I hope you all will like this write-up and help the new consultants contribute more to their organization. Please review this article and share your feedback if you find it useful.
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