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Author's profile photo Clark Huang
Clark Huang
March 9, 2023 1 minute read

[Feature]Main reference duplicate checks in self-billing with automatic posting

Background

The main reference number would be updated in the billing document and journal entry document header level reference fields in Self-Billing with automatic posting scneario. Later on, supplier would claim the payment base on the main reference number in journal entry. In case customer send the same main reference number to supplier, supplier would have issue in the claim payment process.

Solution

Enable the configuration of the duplicate check for main references in the Define Sold-to Party Parameters app.

The system performs duplicate checks for main references on the sold-to-party of transmissions for self-billing with automatic posting.

  • In case the user only maintain the “Final Duplicate Check for Main Reference” data.

Eg: Maintain 2023/01/01

System would check the main reference number duplicate in 0001/01/01-2022/12/31 and 2023/01/01 – 9999/12/31

It is used for the scenario that customer would refresh the main reference number range in 2023/01/01.

  • In case the user maintain both the “Final Duplicate Check for Main Reference” and “Repeat Yearly for Main Reference”

Eg: Maintain 2023/01/01 and Yes

System would check the main reference number duplicate yearly in the time period as below.

0001/01/01 – 0001/12/31

…….

2022/01/01 – 2022/12/31

2023/01/01 – 2023/12/31

2024/01/01 – 2024/12/31

…….

9999/01/01 – 9999/12/31

It is used for the scenario that customer would refresh the main reference number range yearly in first day of new year.

  • The “Active” is for customer to define running the main reference duplication check or not.

 

Blog Post Series for SAP Self-Billing Cockpit

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