Using the Process Unposted Time Confirmations App for Time Sheet Postings from Service
When you record the consumption of time during service execution, the system automatically creates cross-application time sheet (CATS) in SAP S/4HANA Cloud. After the completion of a service confirmation, the recorded time is copied to this time sheet. You can check whether the time sheet is created successfully or not in the transaction history of the service confirmation. (See screenshot in Figure 1.)
The time sheet will be approved automatically. And then the approved time sheet records are posted to accounting.
From the following screenshot in Figure 2, you can see an example of how internal costs are posted from time sheets in the Service Actuals app. In this example, the time sheet that posts costs is created for service confirmation item 10. The service confirmation item is the follow-up transaction of the service order item, which is the item-based accounting object.
Remark: If a service confirmation is canceled, the previous recorded time will be canceled. The canceled time sheet record will be posted to accounting as well.
In this blog I am going to explain how you can check if time sheet records are posted to accounting successfully.
The time you record after the completion of a service confirmation is reflected in the cross-application time sheet (CATS). The creation of CATS then triggers a posting to accounting so that the internal costs are booked in accounting.
Time Sheet Postings
Due to technical reasons, you cannot know whether the postings of time sheet records to accounting are successful or not when you complete service confirmations.
It can happen that the system can’t automatically post the time sheet records to accounting. The reason can be, for example, the financial period during which the labor was provided has already been closed. In this case, you must post the data manually using the Process Unposted Time Confirmations app (with the business role SAP_BR_OVERHEAD_ACCOUNTANT).
You can enter the provided selection parameters such as to determine the data you want to post to accounting.
You can use the function of application log in the Process Unposted Time Confirmations app.
In the log you can see which time sheet records were posted. If errors occurred and no postings were done, you can check the error messages and take appropriate actions according to the error messages. After fixing the error, you can execute the report again. If you want to check whether the error is successfully fixed or not beforehand, you can also do a test run by choosing the Test Run checkbox.
Hopefully after reading this blog post, you will have more in-depth knowledge about the process of postings of time sheet records to accounting after completing service confirmations.
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For more details, please visit the full product assistance documentation in the SAP Help Portal: