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Author's profile photo Christian Vogler

SAP S/4HANA Cloud, private edition, and SAP S/4HANA for Product Compliance | 2022 release – Part 3

Companies operate in the context of many national and international rules and regulations when they produce or sell products. They must ensure that the products they operate within different business processes (such as selling, producing, researching, and so on) meet all regulations such as laws, industry standards, and company standards. Companies must also ensure that the information on the safety data sheets and labels of the products is available and maintained appropriately.

In the following blog – part 3, I will give you an engineering expert view of some selected highlights of our SAP S/4HANA Cloud, private edition, and SAP S/4HANA for Product Compliance | 2022 release, to show you how you can improve the management of legally required safety data sheet information for products and how you can improve the creation and management of label information for products.

The blog is built as a series of 3 parts and presents the key highlights:

Regulatory content update 2022: Safety Data Sheets

SAP delivers compliance requirement versions containing regulation-related safety data sheet information. The compliance requirement versions delivered as content by SAP must be activated before you can use them in your safety data sheet-relevant business processes.

You can activate the compliance requirement versions using the Activate Compliance Requirements – Safety Data Sheets app. With this app and with the Manage Compliance Requirements – Safety Data Sheets app, you can also view the data contained in the SAP-delivered compliance requirement versions.

With this 2022 release, new and updated content is delivered to your system. There are 69 updated and new safety data sheet-related compliance requirements, along with 4 new versions added to support the data model. Additionally, there are 116 updated and new compliance requirement versions for occupational exposure limits.

Picture 1: Rely on embedded and up-to-date regulatory content

Key features

Update 2022 for new and updated regulatory content for safety data sheet (SDS) management:

  • 3 updated (CH Safety Data Sheet (Jun 2020); TR Safety Data Sheet (Jun 2017); MK Safety Data Sheet (Jul 2013)) and 10 new safety data sheet–related compliance requirements
  • Addition of 4 new versions to support the data model
  • Total of 128 compliance requirements related to SDS management

Update 2022 for new and updated regulatory content for safety data sheet authoring:

  • Total of 95 compliance requirements related to safety data sheet authoring
  • Accidental release measures
  • 4 Components with Occupational Exposure Limits (NO, IS, RS, MK)
  • Firefighting measures
  • First-aid measures
  • 4 new compliance requirement versions due to GHS revision 9 (World UN Hazardous Ingredients (Sep 2021); World GHS Classification (Sep 2021); World GHS Labeling (Sep 2021); World GHS Consumer Labeling (Sep 2021))
  • 4 GHS Labeling Requirements (EU & UN GHS Labeling + Consumer Labeling)
  • Hazardous ingredients
  • National Fire Prevention Association (NFPA) rating
  • Personal protection measures
  • Registration of Confidential Business Information (CA Trade Secret Registration (Jan 2015)
  • Superfund Amendments and Reauthorization Act (SARA) classification
  • Storage class
  • Waste Code (US Waste Code (Jul 2020)
  • 1 update for Hazardous ingredients regarding EU Brexit

Update 2022 for new and updated regulatory content for occupational exposure limits:

  • 35 new versions of compliance requirements for occupational exposure limits
  • 84 updates of compliance requirement versions for occupational exposure limits

You can find more information about the delivered SAP content for safety data sheets in the Product Assistance for Product Compliance. See SAP Content for Safety Data Sheet Management.

 

Organizing basic data and compliance assessments through managing work views

A work view provides an overview of compliance-relevant information that is available in the system for bulk material. The Manage Work Views app defines work views to gather information according to expertise and regulation (specific to a country or region). These work views are centrally maintained and available to all users. Only authorized users can modify these work views.

Picture 2: Manage work views to organize the different basic data and compliance assessments within them for improved data maintenance.

 Key features

With this 2022 release, you can define and provide standard work views for all users. For easy data maintenance, you can organize different basic data and compliance assessments within a work view. These views are maintained centrally and can only be changed by privileged users.

You can use this SAP Fiori app (App ID: F5798) to do the following:

  • Get an overview of data available in the system for a given bulk material
  • Define work views to gather information according to expertise and regulation
  • Organize the different basic data and compliance assessments within a work view
  • Provide translations of the customer work view name and work view group
  • Provide standard work views for other employees with different expertise
  • Use standard work views provided by SAP
  • View existing work views and filter them by name, editing status, activation status, or scope

You can find more information about the work view management in the Product Assistance for Product Compliance. See Work View.

 

Managing National Fire Protection Association ratings for safety data sheets

The National Fire Protection Association hazard rating system refers to, in part, a safety standard put forth by the National Fire Prevention Association (NFPA). This standard, NFPA 704, outlines a hazard rating system for emergency personnel.

Picture 3: “Safety Square” or “Fire Diamond” used by emergency personnel to quickly and easily identify the risks posed by hazardous materials.

Key features

With this 2022 release, you can add the compliance pattern National Fire Protection Association (NFPA) ratings for unpackaged products and raw materials in the USA.

This new SAP Fiori app (App ID: F6069) allows you to assess an unpackaged product or raw material that you selected in the Manage Basic Compliance Data – Unpackaged Products app against a compliance requirement for National Fire Protection Association (NFPA) ratings in the USA.

Within the assessment, you can specify the data required on a safety data sheet or labels. You can update the data to ensure that it’s up to date and the product stays compliant. You can enter an NFPA rating for output on safety data sheets.

You can use this app to do the following:

  • Set NFPA ratings for an unpackaged product or raw material.
  • View the NFPA rating of an unpackaged product or raw material.
  • Add more information, such as notes.
  • Select from ratings for health, fire, instability, and special hazards.
  • Release information on hazardous ingredients for use in further business processes.
  • View the change history of the data.

Picture 4: Ensure proper ratings information and labels for unpackaged products and raw materials.

 

Polymer categorization and composition management

Polymers are substances that are built of monomers in a chemical reaction. The categorization of a substance as a polymer depends on regulations that specify criteria for the polymer definition. The substance volume tracking function, for example, needs to be tracked on basis of the monomers.

In the Manage Substance Compliance app in the Polymer Compositions section, you can view the polymer compositions that are created for a selected substance. If you select a composition or if you want to create a new polymer composition, you navigate to this Manage Polymer Composition app. In this app, you can add substances, select their roles in the composition, and add the concentration values or ranges.

Picture 5: Improve the ability to analyze unpackaged and intermediate products as well as raw materials regarding polymer compositions.

Key features

With this new 2022 release, you can categorize a substance as a polymer according to the Organisation for Economic Co-operation and Development (OECD ) definition. In addition, you can select a polymer composition when you add a substance with a released polymer composition in analytical compositions.

This feature contains the following functions:

Categorize a Substance as a Polymer

Polymers are substances that are built of monomers in a chemical reaction. The categorization of a substance as a polymer depends on regulations that specify criteria for the polymer definition. If your substance meets the polymer definition of the Organisation for Economic Co-operation and Development (OECD), you can categorize it accordingly in the Manage Substances Compliance app.

Select a Polymer Composition in an Analytical Composition

If you’ve released a polymer composition for a substance in the Manage Polymer Composition app, you can select this composition when you add the substance in the analytical composition and in the legal-area-specific composition for unpackaged products and raw materials and in the material-based composition for unpackaged products. In addition, you can also select the polymer composition when you add a substance with a released polymer composition as a component in a polymer composition.

You can find more information about the apps in the Product Assistance for Product Compliance. See:

 

Configuration of compliance requirements for components with occupational exposure limits (OELs)

Occupational exposure limit values (OELs) are set to prevent occupational diseases or other adverse effects in workers exposed to hazardous chemicals in the workplace. OELs assume that exposed persons are healthy adult workers, although in some cases the OELs should also protect vulnerable groups – e.g. pregnant women or other more susceptible people. They are tools to help employers protect the health of workers who may be exposed to chemicals in the working environment. OELs are usually set for single substances, but sometimes they are also produced for common mixtures in the workplace, for example, solvent mixes, oil mists, fumes from welding, or diesel exhaust fume.

Picture 6: Improve efficiency for companies dealing with OELs.

Key features

With this new release, you can configure compliance requirements for components with occupational exposure limits (OELs) that you have selected for activation in the Activate Compliance Requirements – Safety Data Sheets app. You can edit the company-specific regulatory lists that are assigned to the compliance requirements.

This way, you can define company-specific regulatory lists in addition to the ones that come from regulations and are provided as part of SAP-delivered content.

Once you have completed the configuration, you can activate the compliance requirements for use in follow-on business processes, such as compliance assessments.

You can use this app to do the following:

  • View all regulatory lists that are assigned to a compliance requirement.
  • Add or remove customer-specific regulatory lists.
  • Use the settings to view who last changed the regulatory list data and when.

You can find more information in the Product Assistance for Product Compliance. See: Activate Compliance Requirements – Safety Data Sheets

 

Custom safety data sheet and cover sheet generation

Background: Safety Data Sheet Shipment

For product safety, companies must provide safety data sheets to their customers if they sell chemical products or other hazardous goods. These safety data sheets must comply with the legal requirements in the country/region where the product is shipped. Safety data sheets that are available for a product can be sent to the safety data sheet recipients.

Picture 7: Enable greater flexibility to configure the SDS shipment to customer needs.

Key features

With this feature, you can specify rules to determine output parameters for the shipment of safety data sheets using the Output Parameter Determination app. Output parameter determination is considered whenever shipments of safety data sheets are triggered. The relevant output parameters (for example output channels, recipients, and form templates) are automatically determined in the background, using the rules you defined in the Output Parameter Determination app.

You can find more information in the Product Assistance for Product Compliance. See Determination of Output Parameters for Safety Data Sheets.

 

Updated shipment and monitoring of safety data sheets – compliance with legal requirements for the UK

With the Monitor Shipments – Safety Data Sheets app, you can monitor failed and successfully completed safety data sheet shipments to the customer. After a goods issue is posted or if the shipment is manually triggered in the Compliance Information for Products app, a safety data sheet shipment request is created. The status of this shipment request is displayed in this app. You can use the Failed tab as a worklist to resolve issues with safety data sheet shipments.

You can use this app to:

  • View the current list of failed safety data sheet shipments.
  • View detailed information about a shipment, including the reason for the shipment failure.
  • View generation and shipment logs with detailed error information.
  • Retry safety data sheet generation after resolving the issue that caused the failure.
  • View successfully completed safety data sheet shipments.
  • View the event that triggered the shipment of the safety data sheet to allow you, for example, to monitor missing safety data sheet shipments and to track the subsequent shipment of safety data sheets by filtering for specific origin values.
  • Navigate to the safety data sheet contact that was used for the shipment.

Picture 8: Enhance compliance with updated regulations for SDS requirements in the UK.

Key features

With this feature, you can specify the determination of the product name printed on the safety data sheet. In addition, the system supports you in handling and monitoring the shipment of the safety data sheets regarding the updates for Brexit and the Northern Ireland Protocol as well as in optimizing the bundling of safety data sheets for multiple products for the same customer.

Handling and Monitoring of Safety Sheet Shipment Regarding Updates for Brexit and the Northern Ireland Protocol

There are two different requirements for the safety data sheet, one for Great Britain and one for Northern Ireland. Based on the goods recipient’s address, the correct safety data sheet is used.

Bundling of Safety Data Sheets

The system optimizes the shipment of safety data sheets, thus identical safety data sheets aren’t shipped multiple times to the same customer. To avoid duplication, the product name on the safety data sheet is used as the selection criteria. This reduces compliance costs considerably through more efficient safety data sheet processes.

 

New SAP Fiori apps to maintain data for safety data sheets and labels

We this new 2022 release, we delivered new SAP Fiori apps used for safety data sheet-related assessments. The data from these assessments can be used on safety data sheets or on the labels of relevant products.

Manage Waste Codes

With this 2022 release, you can specify the data that is required on a safety data sheet or other documents. In the Manage Waste Codes app, you can edit waste codes to ensure that they are up to date and that the unpackaged product or the raw material stays compliant.

Picture 9: Manage information on waste codes (safety data sheet, section 13, and part of 15).

Management of Confidential Business Information

Safety data sheets and labels must be provided for hazardous products, containing information on hazardous ingredients and their concentration in the product. The disclosure of this data may potentially harm the commercial interests of a company; therefore, trade secret and confidential business information (CBI) regulations allow you to keep exact information about a component confidential. Instead of printing the exact name or concentration, you can use generic data to mask or disguise the chemical identity of the substance and its concentration in composition. The name, the concentration, or both can be masked, depending on the regulation.

With this feature, you can use the Manage Confidential Business Information app to edit and display confidential business information data for an unpackaged product and a legal area. You can add substances from the composition on which the confidential business information data is based. If applicable, you can enter ranges manually to be printed on safety data sheets, and you can decide if an additional text is to be printed to indicate that the range is confidential.

Picture 10: Define substances as confidential business information (CBI) and define a range of confidential information.

You can find more information about the app in the Product Assistance for Product Compliance. See Unpackaged Product – Confidential Business Information.

Manage Globally Harmonized System Classification

The Globally Harmonized System of Classification and Labelling of Chemicals (GHS) is an internationally agreed-upon standard managed by the United Nations that was set up to replace the assortment of hazardous material classification and labeling schemes previously used around the world. Core elements of the GHS include standardized hazard testing criteria, universal warning pictograms, and harmonized safety data sheets which provide users of dangerous goods with a host of information. The system acts as a complement to the UN-Numbered system of regulated hazardous material transport.

With this new 2022 release, you can now apply the Worldwide Globally Harmonized System (GHS) classification and the European Union GHS classification to unpackaged products and raw materials. Currently, this only applies to bulk chemical compliance information. The app includes information fields for hazard class, category, and statements. As well as the route of exposure and target organs.

Picture 11: Enable the use of worldwide and EU GHS classification for unpackaged products and raw materials (safety data sheet, section 2).

Manage Globally Harmonized System Labeling

With the Manage Globally Harmonized System Labeling app, you can create Globally Harmonized System (GHS) labels. You can assess compliance requirements of the pattern GHS labeling for unpackaged products and raw materials. Within the app, you can add graphics, hazard statements, precautionary statements, and attachments. With the graphics, you can adjust the order in which the labels and texts are printed. All this comes with preloaded phrases translated into many different languages.

Picture 12: Ease the process of adding classifications for hazard classes or categories.

Registration of Confidential Business Information

Companies can choose to withhold the exact name or concentration of substances in the output of their safety data sheets. In some countries or regions, the use of confidential business information requires registration. These include Canada, New Jersey, Taiwan, and South Korea. The local authorities allocate a registration number that can then be documented in this app.

With this new 2022 release, you can document the registration of confidential business information. Use the Registration of Confidential Business Information app to enter the registration number and affected product or substance data to document the registration on the product level or component level, depending on the country- or region-specific requirements.

Picture 13: Manage registrations of confidential business information, e.g., for Canada.

You can find more information about the app in the Product Assistance for Product Compliance. See Registration of Confidential Business Information.

 

Creation of label information for compliance requirements and configurations

Concept

Label Management provides open interfaces to support companies in designing labels for products through partner solutions of choice. By setting up configurations for products in SAP S/4HANA, companies can have the relevant label data transferred for printing to external systems.

With this concept, we are bringing together the best of both worlds:

  • Label data management, label determination, and process integration will be done in SAP S/4HANA C
  • Best-in-class label design and printing from partner solutions (e.g. Loftware, NiceLabel, Eurosoft-Plus). Here a separate license is required!

Creation of Label Configurations

With the Manage Configurations for Labels app (App ID: F6689), you can create and edit configurations for labels. A label configuration reflects a label category and the label template that is relevant to it. It also contains information about the applicable compliance requirements for a label. The configuration is used to prepare the setup for a product label.

Picture 14: Improve labeling configurations.

Assignment of Label Configurations to Products

With this Manage Label Assignments app (App ID: F6615), you can create label assignments for a product. Label assignments contain a label category and the corresponding label configurations for it. By creating a label assignment for a product in the system, you perform an initial setup of label-relevant information for that product. Additionally, you can send a label assignment for printing to an external system.

Picture 15: Assign label configurations to products.

Management of Compliance Requirements for Labels

With this Manage Compliance Requirements – Labels app, you can view the compliance requirements that are relevant to label management processes. You can create compliance requirements and edit the ones that you have created. When you create the first version of a compliance requirement, you select a compliance pattern. The compliance pattern determines which data you can enter in the compliance requirement and how this data is used in the label management processes. Once you have finished defining the compliance requirement, you can release it. When a compliance requirement has been updated by the issuing organization, you can create a new version of the released compliance requirement.

Picture 16: Support the creation of compliance requirements for labels and subsequent preparation of relevant label configurations.

You can find more information about label management in the Product Assistance for Product Compliance. See Label Management.

 

Thanks for reading this blog post.

If you are also interested in other Lines of Business, I would like to draw your attention to my link collection blog – The Link Collection

If you want to learn more and actively engage with SAP subject matter experts on SAP S/4HANA Cloud, join our SAP S/4HANA Cloud Customer Community. This platform which is available to SAP S/4HANA Cloud customers and partners has a clear mission: deliver an interactive community to engage with one another about best practices and product solutions.

For more information on SAP S/4HANA Cloud, private edition, and SAP S/4HANA, check out the following links: 

  • SAP S/4HANA 2022 “highlights in seconds” blog and video
  • SAP Enterprise Resource Planning website
  • SAP S/4HANA Cloud, private edition release here
  • SAP S/4HANA Community here
  • The Link Collection for Sales here
  • The Link Collection for Product Compliance here
  • SAP S/4HANA PSCC Digital Enablement Wheel here
  • Inside SAP S/4HANA Podcast here
  • Join the SAP S/4HANA Movement
  • Best practices for SAP S/4HANA here
  • Help Portal Product Page here
  • Feature Scope Description here
  • What’s New here

Follow us via @SAP and #S4HANA, or myself via @VoglerChrist and LinkedIn

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