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Author's profile photo Dimpu Ajay

How can a single Supplier can have multiple Contact Persons in SAP S/4HANA Cloud?

Lately, we have received queries on single supplier having multiple contact person belonging to different sales orgs who raises Purchase Orders in SAP S/4HANA Cloud.

In this blog post, we shall see how to set-up the use case in SAP S/4HANA Cloud.

Step 1: Login to SAP S/4HANA Cloud system with user: BUPA_MASTER_SPECIALIST.

Step 2: Once logged in search for the app “Maintain Business Partner“.


Step 3: Select the Business Partner(BP) type as Person and select the role as Contact Person.


Step 4: Add Relevant information and save the Business Partner.  Likewise, create the remaining Contact Person BPs. In my example, have created 4 contact persons for 4 different branches.


Step 5: Select the Business Partner(BP) type as Organization and select the role as Supplier. Add the relevant information and save the BP.


Step 6: Click Relationship button, Select the relationship category as “Has a Contact Person” and enter the Contact Person Business Partner in the Relationship to BP field and click Enter Button.




Step7: A pop-up window open and click Enter Button.


Step 8: The Contact Person will be added and similarly add other Contact Persons to the list. Save the Supplier BP.


Step 9: Open the Contact Person BP and click Relationship button. Go to the tab “Is the Contact Person For”, you should be able to view the Supplier information.


Note: The same steps can also be followed for assigning Contact Person to Customer BP Role.


Now, you should be able to set-up a contact person for a Supplier or Customer BP role in SAP S/4HANA Cloud easily.

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      Author's profile photo Philip Chen
      Philip Chen

      Thanks for sharing, it is very helpful, may I ask if it will be the same to maintain contacts for customers? Is it still necessary to maintain it in the partner function level? So during sales document creation, we can select a contact into the Partner Functions? Thanks.

      Author's profile photo Dimpu Ajay
      Dimpu Ajay
      Blog Post Author

      Hello Philip,


      You can maintain the same contact person to the customer as well.

      Please check the below screenshot. Hope this answers your question.




      Author's profile photo Philip Chen
      Philip Chen

      Got it, thanks a lot!

      Author's profile photo Kannan Balasubramanian
      Kannan Balasubramanian

      Hi Dimpu,

      What is the significance of maintaining the BP Contact person in Relationship as contact person or under the Partner function CP ? thanks