Skip to Content
Technical Articles
Author's profile photo shivam shukla

Send XL to SAP using iRPA + OData

Hi ,

Let’s see how you can automate your processes easily by leveraging the powerful iRPA and a very strong backend technology like SAP OData.


Problem Statement:

  • Send your Excel data to SAP System – Just Store it somewhere in custom table Simple


Solution Proposed:

  • Develop one RPA bot and integrate OData Endpoint and Make a POST Call to Update/Insert/Modify Information in SAP System.


  • Once your data is in SAP system you will get the chance to play and process your information based on the need -> Here I am trying to explain the possibility of integration and development with iRPA and OData


A Simple Architecture:




  • Upload your excel file from desktop to iRPA
  • Collect your data in some variable
  • Make a POST call to backend SAP System and Update your custom table


Let’s start…


  • Get your excel ready with 4-5 Simple columns



  • Create a new project upload_excel in Cloud Studio of RPA and create new automation for your project


Add following Activities one by in RPA Automation


  1. Open File Dialog – It will be used to open the excel file from your machine
  2. Add username & password in input parameters of automation
  3. Encode String : In this activity encode your credentials ( We will use them during service call )
  4. Custom Script : Add one input parameter name it as Credentials type string / One Output parameter name it as Token                                                                                                                                                                                                                                                        Note: We will Add the Service call later – Let’s finish the RPA Piece first
  5. Open Excel Instance : Just drag and drop this activity.
  6. Excel cloud link: Drag and drop this activity and make few changes – Drag and drop your excel file here and create form data for your columns – Just add all the columns in form data – this will be your schema for the data which you are trying to upload through your sheet.                                                                                                                                                                                                                                                                                                                  Map the path with workbook path from previous step                                                                                                                                                           
  7. Log Message:  Display Excel return values using Log Message activity for confirmation if this is working fine .                                                                                                                                                                                                                                                                              Data looks good here 🙂                                                                                                       
  8. Lets create one backend OData Service which take same structure as we have excel data and make a post call to the service to update this information in backend.
  9. I assume you have services ready for your data – Now this is the time to call 2 services first one is to get x-csrf-token second to post your data
  10. Release excel instance: Add this activity to release excel instance
  11. Custom Script: Add custom script and name it POST_DATA for posting excel data to SAP


Fetch Token

async function fetchToken() {
    const token = {          
        resolveBodyOnly : false,
        method: 'GET',
        url: 'your Odata Service URL',
        headers: {
            'Accept' : 'application/json',
            'Content-Type': 'application/json',
            'Authorization' : 'Basic ' + credentials,
            'x-csrf-token': 'fetch'
    try {
        const response = await;
        return response;   
    } catch (error) {
        const csrfToken = error.response;
        return error;
let response = await fetchToken();
return response.headers['x-csrf-token'];



  • Everything will be same as GET –  Make this small change – Add body for your Data .

We got the token here now move to next call – POST Call – Your post call should look like this.

Execute your RPA Script and hope you will get the Data in backend like this –



  • Few things to notice – once we get the data in backend –  you can insert this into your custom table of anything do whatever is required
  • Make your OData Service –  Make sure to follow the column naming convention – As it is
  • In RPA –  Add your User Name and Password which will be used in your service calls


RPA Should Look like this:


In the end –  Keep things simple 🙂


Your feedback / Suggestions /  Question-Comments are most welcome 🙂




Assigned Tags

      You must be Logged on to comment or reply to a post.
      Author's profile photo Paul Hardy
      Paul Hardy

      That is not actually all that simple.

      Anyway you probably are not aware that every month for at least the last ten years there has been one or two blogs posted on the SAP Community Site regarding th best way to upload/download Excel data to/from an ABAP system.

      Every time the poster is pointed at ABAP2XLSX.

      I understand that this blog is more about RPA than any specific use case, but I just thought I would mention ABAP2XLSX.

      Cheersy Cheers


      Author's profile photo shivam shukla
      shivam shukla
      Blog Post Author

      Hi Paul ,


      yes that’s totally fine — but in this I just thought to share the possibility of getting the excel data in backend using RPA — the use which we implemented was a bit different but this small piece I just added and thought to share with community. And more to it Is using ODATA integration as well with RPA in case someone is looking for.


      thanks ,