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Author's profile photo Ian Yin

Create Sales Orders – Automatic Extraction (Ⅷ): Side-by-Side View of Purchase Order File and Sales Order Request

When sales order request data is incomplete, you may want to open the original purchase order file and check purchasing details. To do this, you can open a side-by-side view which displays file contents alongside the sales order request. The parallel view allows you to easily check and revise sales order request data in light of purchasing details.

Step-by-Step Guide

In the Create Sales Orders – Automatic Extraction app, open the object page of a sales order request. Choose View File.

Figure 1: Create Sales Order Automatic Extraction obejct page

 

The purchase order file contents are displayed in an embedded pane. You can see all extracted data (highlighted by default) at a glance.

  • You can compare the extracted header data with the header data of the sales order request.

       

Figure 2: Header comparation

 

  • You can also conveniently compare the extracted item data with the sales order request items.

Figure 3: Item comparation

 

There are two ways of showing extracted fields.

  • You can hover over a highlighted area to show an extracted field.

Figure 4: Show fields in highlight area by placing mouse

 

  • You can click the eye icon to show all extracted fields.

Figure 5: Show all fields in highlight area

 

You can also zoom in and zoon out to get a better file view, or jump to a particular page.

Figure 6: Zoom in, Zoom out and Turn page

 

Conclusion

The side-by-side view helps you process sales order requests in a more efficient manner. I hope this blog can give you a quick understanding of the feature and encourage you to try it out if you are using the Create Sales Orders – Automatic Extraction app. Welcome to share feedback or thoughts in a comment. You can follow my profile for similar content if you are interesting to our product.

 

Related info

Create Sales Orders – Automatic Extraction (I): Introduction

Create Sales Orders – Automatic Extraction (II): One-Click Setup for SAP S/4HANA Cloud

Create Sales Orders – Automatic Extraction (III): App-Specific Configurations

Create Sales Orders – Automatic Extraction (IV): Custom Proposal for Sales Order Request Fields (Using BAdI)

Create Sales Orders – Automatic Extraction (V): Situation Handling

Create Sales Orders – Automatic Extraction (VI): Intelligent RPA Bot – Version 1

Create Sales Orders – Automatic Extraction (VII): Intelligent RPA Bot – Version 2

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      5 Comments
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      Author's profile photo Ian Yin
      Ian Yin
      Blog Post Author

      This function is also fit for OP2022 and higher version.

      Author's profile photo Rohan Shukla
      Rohan Shukla

      Hi Ian, thanks for the detailed blog.

       

      We are on OP Release 2021 SP/FPS as 02( 02/2022) . From my understanding, Create Sales Orders – Automatic Extraction app (F4920, released as of SAP S/4HANA Cloud 2011) is not available on-premise. Could you please advise which app is available on-premise Fiori to create sales orders from pdfs? (i.e. similar to app F4920. Or is there a way to activate app F4920 . )

      Please advise.

       

      Regards,

      Rohan

      Author's profile photo Ian Yin
      Ian Yin
      Blog Post Author

      Hi Rohan,

       

      Create Sales Orders – Automatic Extraction app (F4920) is available for you. Please refer this blog to set up: Create Sales Orders – Automatic Extraction (II): Step-by-Step Setup Guide for SAP S/4HANA (OP/PCE) | SAP Blogs

      But the side-by-side view function (introduce in this blog) is not available for your version.

       

      BR

      Ian

      Author's profile photo Rohan Shukla
      Rohan Shukla

      Hi Ian,

       

      Thanks for the clarification and quick response. Just thinking , without side-by-side view , process might not be efficient to correct Incomplete Sales Order Requests. User would need to find the pdf from inbox to workout what was missing information - which might a pain.

       

      Also, just confirming, would you know if Automation 5LT ( which internally calls this app F4920 )is available for S/4 2021?

       

      Thanks,

      Rohan

      Author's profile photo Ian Yin
      Ian Yin
      Blog Post Author

      Yes this app is also available for S/4 2021 but not available for side-by-side view.