In SAP S/4HANA, it is common for end user to create a sales document with reference from preceding document (e.g., creation of sales quotation with reference from inquiry, and creation of sales order with reference from quotation), so that great efforts can be saved to avoiding the input of same data from the reference document. Also, there is no doubt that this will lower the possibility to input wrong data than copy with reference manually. In this way, data from original document can be accurately copied to subsequent document. Address information of partner function is one kind of the data to be referred.
However, in some cases, end user may hope to change the address details of certain partner function for the specific document. Given that, user is allowed to change the address details of each partner function when creating or changing a sales document, then the Doc Specific Address flag will be marked.
This blog is to clarify the standard design that one attempts to change address of referenced document with document specific address flag, then the address of original document will be affected. The following figure takes creation of sales order with reference from quotation as an example to illustrate the steps to reproduce this scenario.
Step 1: Create a quotation
In this step, once end user inputs customer as sold-to party, the addresses of partner functions will be determined according to the configuration information from master data of this customer.
Step 2: Change the address of ship-to party manually in header or item
User wants to change the address name of ship-to party for this specific quotation. Doc. Specific Address flag is marked to indicate this address has been changed.
Step 3: Create a sales order with reference from quotation
User is able to create a sales order with reference from the preceding quotation. The address information is copied from quotation.
Step 4: Change the address of ship-to party in order
User wants to change the address name of ship-to party for this specific order.
After the steps above, when user comes back to check the address of ship-to party in the quotation, it is found that it has been changed to that maintained in order.
This standard design is to keep the manual addresses within a document chain the same, which is available in S4/HANA Cloud and OP.
In case that you want to differentiate manual addresses between these two kinds of documents, you can re-enter the partner ID, then change the address information, so address in preceding document will not be affected.
One point added is if there is no step 2 above, that means no manual address in preceding document, address change in referenced document will also not trigger the affection.
For more information on SAP S/4HANA Cloud, check out the following links:
Follow SAP S/4HANA Cloud for Sales environment Topic page: https://community.sap.com/topics/s4hana-cloud-sales
Post and answer questions: All Questions in SAP S/4HANA Cloud for Sales | SAP Community
Read other posts on the topic: SAP S/4HANA Cloud for Sales | SAP | SAP Blogs
Please feel free to share feedback or thoughts in a comment and follow my profile for more content.
Figure 1: creation of sales quotation with reference from inquiry and creation of sales order with reference from quotation
However, in some cases, end user may hope to change the address details of certain partner function for the specific document. Given that, user is allowed to change the address details of each partner function when creating or changing a sales document, then the Doc Specific Address flag will be marked.
Figure 2: change address name of ship-to party, then the Doc Specific Address flag will be marked.
This blog is to clarify the standard design that one attempts to change address of referenced document with document specific address flag, then the address of original document will be affected. The following figure takes creation of sales order with reference from quotation as an example to illustrate the steps to reproduce this scenario.
Step 1: Create a quotation
In this step, once end user inputs customer as sold-to party, the addresses of partner functions will be determined according to the configuration information from master data of this customer.
Step 2: Change the address of ship-to party manually in header or item
User wants to change the address name of ship-to party for this specific quotation. Doc. Specific Address flag is marked to indicate this address has been changed.
Step 3: Create a sales order with reference from quotation
User is able to create a sales order with reference from the preceding quotation. The address information is copied from quotation.
Step 4: Change the address of ship-to party in order
User wants to change the address name of ship-to party for this specific order.
After the steps above, when user comes back to check the address of ship-to party in the quotation, it is found that it has been changed to that maintained in order.
This standard design is to keep the manual addresses within a document chain the same, which is available in S4/HANA Cloud and OP.
In case that you want to differentiate manual addresses between these two kinds of documents, you can re-enter the partner ID, then change the address information, so address in preceding document will not be affected.
One point added is if there is no step 2 above, that means no manual address in preceding document, address change in referenced document will also not trigger the affection.
For more information on SAP S/4HANA Cloud, check out the following links:
Follow SAP S/4HANA Cloud for Sales environment Topic page: https://community.sap.com/topics/s4hana-cloud-sales
Post and answer questions: All Questions in SAP S/4HANA Cloud for Sales | SAP Community
Read other posts on the topic: SAP S/4HANA Cloud for Sales | SAP | SAP Blogs
Please feel free to share feedback or thoughts in a comment and follow my profile for more content.
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