Procedure to include planned delivery charges in PTP cycle.

[hariharkewat]

This blog is related to planned delivery charges. This is useful for material management beginner and other end users.

Introduction:- Freight charges are mainly categorized into two parts. First one is planned delivery charge and another one is unplanned delivery charge. Planned delivery charge is known to purchaser in advance before purchase order is raised whereas unplanned delivery charge is known to purchaser during invoice receipt. This document covers planned delivery charge scenario only.

Prerequisite:- Account determination for planned freight charge has to be done in OBYC setting against transaction key FR1. GL for freight charge is created same as GR/IR clearing GL in t-code FS00.

 

1. Planned freight charge with same vendor - it means that material provider and transport service provider is same vendor. In this scenario, we receive one MIRO invoice only for both material and freight charge.

1.1- Create purchase order - ME21N - Create purchase order from t-code ME21N by entering                             material vendor and condition type FRA1 for freight charge and many more as highlighted below. FRA1 condition type can be either percentage basis o fixed amount basis. in this blog we are following percentage basis.

1.1 Purchase Order Creation

 

1.2 Goods Receipt-MIGO -  One can receive goods from t-code MIGO and verify if freight charge is   calculating correctly. Freight charge value is getting added to material value and freight charge will be cleared during MIRO. Eventually, freight charge clearing GL balance is zero.

1.2 Goods Receipt

                       1.3 Invoice Receipt - MIRO - This is an important step. Enter your PO number and                                                                              select goods/service items +  planned delivery.

1.3 Invoice Receipt and its Display

 

             2. Planned freight charge with two vendors - it means that material provider is one vendor and transport service provider is another vendor. In this scenario, we receive two MIRO invoices, one from material vendor and another from freight vendor.

We have used 126 as material vendor  code and 131 as freight vendor code.

2.1. Create Purchase Order - ME21N

Select above highlighted FRA1 line then click on highlighted magnifier then below screen will appear to enter your freight vendor code.

2.1 Enter Freight Vendor and Save PO.

 

2.2 Goods Receipt - MIGO

2.2 Goods Receipt and its document display

           2.3. Invoice Receipt - MIRO

2.3.1 MIRO posting for invoice from material vendor

2.3.1 Material Vendor Invoice Posting

                2.3.2 MIRO posting for invoice from freight vendor

2.3.2 Freight Vendor Invoice Posting

Please follow a similar post - Planned & unplanned delivery costs | SAP Blogs 

post and answer questions about MM (Materials Management), and read other posts on the MM (Materials Management)

Conclusion:-  Unlike planned freight charge, unplanned delivery cost cannot be found separately in PO history (ME23N).

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Best Regards,

Harihar Prasad Kewat