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Author's profile photo Oliver Graeff

Key User Adaptation in SAP Build Work Zone, standard edition is available out-of-the-box

Disclaimer: note that this blog was published prior to the re-branding related to SAP Build portfolio, which was announced at SAP TechEd 2022. SAP Launchpad service and SAP Work Zone come together under the SAP Build Work Zone brand, with two editions: standard edition (formerly SAP Launchpad service) and advanced edition (formerly SAP Work Zone). You can learn more in this blog post by Aviad Rivlin. See also the announcement for SAP Build.

SAPUI5 flexibility for adapting standard apps

As an SAP customer, you have plenty of SAP standard apps to choose from, covering a wide range of use cases. As an SAP partner, you can use SAPUI5 and other technologies and tools to build custom apps for specific use cases. However, apps may not be the perfect fit for all end users working in various roles. Some may need a simpler user interface, others need additional UI elements, some want to save time by having certain filters applied automatically, and so on.

SAPUI5 flexibility empowers various personas to adapt standard applications so that they fit the business processes best. Developers, key users, and end users themselves can tailor the user interface, making it more efficient, easier to use, and better accepted by end users. SAPUI5 flexibility is available on various platforms.

Specifically for apps running on SAP Business Technology Platform, Cloud Foundry environment we offer the UI5 flexibility for key users service which can be added to those apps, see the respective documentation.

Key user adaptation now available out-of-the-box

To leverage key user adaptation for applications served by the SAP HTML5 Application Repository service for SAP BTP, the functionality is now integrated into the SAP Launchpad service out-of-the-box. Developments within individual apps are no longer necessary.


Customers can benefit from key user adaptation by

  1. Enabling the site for key user adaptation: Switch on the service ‘Key User Adaptation’ in the site settings according to Configure Site Settings.
  2. Creating a Role Collection with role FlexKeyUser and assigning the key users.

  3. With this, key users get the ‘Adapt UI‘ option in their user menu and can adapt standard apps, work on drafts and finally activate the changes. Also, they can use the new ‘Public‘ flag when saving a view to make it available to end users via their view selector (Favorite option).

All business users will then see a tailored UI, which fits their needs.

For your reference

For more information on UI5

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      Author's profile photo Gregor Wolf
      Gregor Wolf

      Hi Oliver,

      as already said on Twitter it's great to see that the Key User Adaptation is now available for the BTP Portal / Launchpad Service. Is it correct that there is no change recording? So I must do all changes in Dev, QA, Preprod and Production again? Haven't found anyting in the documentation if there is any transport mechanism available. Or will it be simply included when I export a site from the dev system?

      Best Regards

      Author's profile photo Oliver Graeff
      Oliver Graeff
      Blog Post Author

      Hi Gregor,

      good point. I tried to reply on Twitter: For apps on CF you can use Draft -> Activate, but there is no connection to transports yet, it would be a manual process. For on-prem apps there is transport support.

      Regards, Oliver

      Author's profile photo Cristiano Marques
      Cristiano Marques

      great feature! Keep updating the system!

      Author's profile photo Nicolai Schoenteich
      Nicolai Schoenteich

      Hi Oliver,
      Thanks for keeping us up to date.
      Just a tiny little remark: From your screen shots it looked like the role collection "FlexKeyUser" was provided out-of-the-box, but I think you have to create it yourself manually, selecting the provided roles. Maybe you want to give readers a hint.
      As always, great job and thanks a lot!

      Author's profile photo Oliver Graeff
      Oliver Graeff
      Blog Post Author

      Hi Nico,

      right, thanks for letting me know! I adjusted the text for 2. above.

      Cheers, Oliver