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Author's profile photo Manjunath BK

Backdated Terminations in Offboarding 2.0

Hi Expert,

I am happy to share my experience on Offboarding 2.0 in my First Blog for the year 2022

Successfactors has come up with MDF based Offboarding module with new features and there are still the enhancements going based on the requests from the customers.

Below is one of the requirement from my customer & this is the common scenario from most of the customers.

Okay now lets look in the requirement:

My Client has Requirement to trigger Offboarding for the candidates who is getting Terminated with Backdated due to various reasons & they need to have only few tasks to be triggered ex: Scheduling meetings & Asset listing & Tracking etc.

As part of standard Offboarding process, if the employee is getting terminated with the Back dated date, the Manager Review step & Employee Data Review will not load page & it will show as keep loading & this is expected behavior of the system as the user is already inactive in EP.

We do have the workaround for this requirement that which we proposed  customer with few changes in the Offboarding Process flow (Process Variant)

Below are the steps that you need to make the changes in the existing Configuration.

Step1: SAP_ONB2_OFB_EmployeeReviewCheck

Step2: SAP_ONB2_OFB_ManagerReviewCheck

Step3: No Document Assignment

 

Step1: SAP_ONB2_OFB_EmployeeReviewCheck

This is Rule to check whether the Employee needs to review the Offboarding Information or not. Since it is backdated termination & Employee will be Inactive in system, we have to skip this step by changing the condition in business rule. Please find the below screenshot for reference & it is up to you to change the condition

 

Step2: SAP_ONB2_OFB_ManagerReviewCheck:

This is Rule to check whether the Manager needs to review the Offboarding Information of Employee or not. Since the Employee is terminated in backdated & Employee will be Inactive in system, hence the data page will not be loaded  & we have to skip this step by changing the condition in business rule. Please find the below screenshot for reference & it is up to you to change the condition

 

Step3: Document Assignment:

Do not have Documents Generated for these employees as they will not be able to sign them.

After all these configurations done, please terminate Employee with backdated with specified event reason which you have used in Initiate Offboarding rule. Now you can see the Tasks created for backdated Terminated employee and Tasks are assigned to Responsible people

I hope this helps to the customers who wants to implement offboarding including backdated Terminations.

Thank you so much for your time in reading this blog and please leave your comments, if you have any questions/ clarifications.

 

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      3 Comments
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      Author's profile photo Gopinath Murugaiyan
      Gopinath Murugaiyan

      Thanks Manjunath BK . This is Great. please clarify on below:

      1.As per your above screenshots , OFB-Manager step ,OFB-employee step will get skipped and only OFB TASKS get created for backdated employee? Correct?

      2.with above setup whether it work for future date terminated employees? what are steps get triggered for future date employee with above setup

      Thanks,

      Gopinath M

      Author's profile photo Manjunath BK
      Manjunath BK
      Blog Post Author

      Hi Gopinath Murugaiyan ,

      Below are the clarifications for your questions.

      1. Yes, it is just Offboarding Tasks which gets creates for Backdated Terminations

      2. If you set up similar rule as per my screenshot system just create Tasks for Future dated Terminations and Manager Review & Employee Review will be skipped. If at all you want these two steps to be triggered for Future dated employees, then please configure your rule as per the below screenshot

      Hope this is clear Gopinath Murugaiyan . Please let me know if you need more clarifications

       

      Regards,

      Manjunath BK

       

      Author's profile photo Gopinath Murugaiyan
      Gopinath Murugaiyan

      It is clear Manjunath BK Thank you