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Author's profile photo Kazuhisa Iwamoto

Excel upload Sales Document Creation in SAP S/4HANA


This blog is for SD consultants. This functionality can be used after SAP S/4HANA OP2021 initial stack version. However, it also works with SAP S/4HANA 2022 onwards, and SAP S/4HANA Cloud, private edition.


SAP S/4HANA OP2021 FPS00 or upper version. Fiori server must be installed. The user must have “SAP_BR_INTERNAL_SALES_REP” role.



Execute App ID: F4293 “Import Sales Orders”


Click “Download Template” button.


“SalesOrderImportTemplate.xlsx” is downloaded. “Field List” sheet describes field name and its is mandatory or option.


“Order Data” sheet is the input data for sales order creation. Header and line item data side by side. You can set the data for several sales orders.


Set Header data and item data. Save it.



Execute App ID: F4293 “Import Sales Orders” again. Drag and drop the Excel file or browse it. Then preview appears. Click “>”.


You can see the item details. Push “X” to go back previous screen.


Push Create Import button.


Push View History button.


You can see the created Sales Orders,



Custom Fields

You can use custom fields for this function.

Activate the custom fields UI for “Import Sales Order” by using Fiori Apps “Custom Fields and Logic”.


Custom fields appear in the template.


Insert the custom field with Technical Field Name into Order Data manually. Row 4 is Field Name (Technical).


You can see the custom field was stored in the sales order.



Order types must belong to document category C (Order).

Sales orders do not have to be created with reference to a preceding document.

The sales order fields provided in this app do not suffice for creating sales orders with billing plan or for one-time customers. If you have created these sales orders using the app, you must make order data complete later in the Change Sales Orders – VA02 app.



You understand how Excel upload Sales Document Creation in SAP S/4HANA On Premise





Related SAP Blog:

Adding Custom database Field to standard Fiori apps in S/4HANA with Custom Fields and Logic

Adding Field in standard Fiori apps of S/4HANA with Custom Fields and Logic

SAP Note:

3102148 – Instructions on how to use the “Import Sales Orders” app (SAP S/4HANA Cloud) – Guided Answer

3118122 – Unexpected extra custom fields in Import Sales Orders



Brought to you by the SAP S/4HANA Customer Care and RIG

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      1 Comment
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      Author's profile photo Qun Gu
      Qun Gu

      How can I find other header technical names not listed in the excel template, but already in a sale order, for example , I need to input something in partner, can I get the field name and upload this field to SAP? thank you!