An Overview on Invoice Management and Account Payable in S/4 HANA
I am sharing today Invoice Management and Payable Management Overviews in S/4 HANA Sourcing & Procurement. In blog we will learn concept of Invoice Management and Payable Management. I would request read blog and give a feedback.
S/4 HANA Sourcing & Procurement enables Invoice Management and Payable Management to complete the procure to pay process cycles.t and essential end to end processes delivered with SAP S/4 HANA Sourcing and Procurement.
Entry of Supplier invoice and validation of a supplier’s invoice into the system records of billing details and enables the matching and approval processes. Once all invoice data is matched and approved, payment for goods and services are performed. Two processes (Invoice Management & Payable Management) complete the Procure to Pay process end to end business.
In Invoice Management, All of details of the Supplier invoice are entered into the system. It is verified against the purchasing document to which they referenced and quantity of goods services that have been received to date.
If all information such as quantity and prices are matches with supplier invoice then it is accepted in SAP S/4 HANA system. If there is discrepancies then it can be held or parked. Once discrepancies are reconciled then the supplier invoice document can be posted successfully in S/4 HANA Process.
S/4 HANA system contains integrated capability to handle the complete invoice verification and payable process.
There main solutions capability are available in SAP S/4 HANA Solutions.
1- Invoice Processing
2- Account Payable
3- Invoice Collaboration
Here all of 3 solutions capability are described.
Invoice Processing :- Invoice Processing capability of SAP S/4HANAN Sourcing & Procurement focused on the entry, validation and posting the supplier details. If invoice is posted successfully in S/4 HANA System with reference the documents, the appropriate financial postings are also posted at the same time due to integration of invoice processing with financial accounting.
Entry of Supplier invoice that reference purchasing documents is supported. Financial invoices are supported without any specific purchase documents.
Type of Supplier invoice documents are supported by the SAP S/4 HANA System
Supplier Invoice:- The Invoice is the document which is sent by Supplier.
Credit Memo :- A credit memo is a document used to record the entry of an invoice for a credit claimed from supplier.
Subsequent Credit:- A Subsequent Credit invoice document is used when a settlement is done by if supplier has too high price.
Subsequent Debit:- A Subsequent debit invoice document is used when a settlement is done if supplier has too low price.
Types of Supplier Invoice Verification
Purchase order based Verification:- System verify the information of invoice with reference to purchasing document.
Goods Receipts based Invoice Verification:- System Verify the information of invoice with Good Receipts Note and Purchasing document.
Entry of Invoice document
Invoice Entry online using SAP Fiori App
Invoice Entry Via EDI
Invoice Entry Via The Ariba Network
2- Account Payable:- S/4 HANA Sourcing and Procurement Provides the second capability as Account Payable in Invoice and payable management. Account Payable departments take care invoice entry and payment processes so that an enterprise’s supplier are paid while cash flow in sourcing and procurement. it is tightly integrated between The Invoice Processing and Payable Processing in S/4 HANA Sourcing & Procurement.
Major Areas of Account Payable are available in S/4 HANA System
Supplier Payment Processing:- Supplier payment processing apps assist the accounts payable accountant in running the operational payables function and assure that payments are made to the suppliers at the optimal time.
Supplier Account Management:- The accounts payable department requires to review supplier account data to assure that all transactions for those suppliers are correctly represented in the system and that payments are being made at the optimum time.
Correspondence:- S/4 HANA System allows to a formal communication to a supplier.
3- Invoice Collaboration:- working with Suppliers to integrate Invoice and Payable via ARIBA NETWORK. SAP S/4 HANA Solutions Provides a Complete Solutions to Manage Supplier Invoices. Here we can send electronic purchase order to suppler and we can receive PO Confirmation, ASN and electronic supplier invoice from the Ariba Network.
Conclusion:- SAP S/4 HANA provides complete solutions for managing the entry of supplier invoices into the SAP S/4 HANA system. It makes strong control over Invoice and Account payable process in SAP S/4 HANA System.
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