Type | Environment | Advice |
Enterprise automation approach | Involving Cloud or On-Premise | For a holistic process management approach from process insights to improvements use SAP Build Process Automation, SAP Integration Suite, and SAP Signavio; Look at SAP Business Accelerator Hub for Workflow Content Packages to jumpstart your project. |
Workflows with RPA / AI requirements | Cloud or On-Premise | SAP Build Process Automation combines the offerings from SAP Workflow Management and iRPA for Citizen Developers Recommendations (actual ML recommended positive outcome) and out-of-the-box machine learning capabilities in SAP Build Process Automation user decisions are planned innovations already on the roadmap. On-Premise over Extensions as planned innovations (see below). |
Single Cross-system (orchestration) processes | Where on-premise deployment of the workflow is essential | If legal requirements forbid still the use of Cloud services for process automation then use SAP Business Process Management for cross-system processes, including environments where third-party systems need to be integrated in the process. This software has proven itself as a robust, flexible, and powerful tool available as part of SAP Process Orchestration. Please take a look at the upcoming hybrid deployment option of the SAP Integration Suite and be aware of end of maintenance timeline of NetWeaver AS and consider Migration of your On-Premise SAP BPM applications to the cloud -> SAP Build Process Automation. |
Standard local processes such as an approval | Cloud products, including SAP S/4HANA Cloud, public edition | Use the workflow tooling embedded in the Cloud solution, be it SAP S/4HANA Cloud, SAP Ariba, SAP SuccessFactors, or others to automate simple standard processes. This is usually tightly coupled with the application and offers design and control of the business processes without a learning curve. Stay alert from the beginning to detect signs of a non-standardized process or the need to break out and extract or propagate information from other software. That is a sure sign that your process requires extensibility offered by SAP BTP / SAP Build Process Automation. In SAP S/4HANA Cloud for custom objects, you can use a custom communication scenario to implement a workflow solution on SAP BTP. See also this blog. |
Single customer-specific local processes | SAP S/4HANA and SAP S/4HANA Cloud, private edition | In SAP S/4HANA On-Premise you have the choice between developing classic SAP Business Workflows or adding more flexibility with scenarios using flexible workflows. Here we recommend using the Add-On flexible workflow for empowering your business process experts. This is the workflow tool selected by the embedded applications in SAP S/4HANA, such as procurement or sales. Only resort to the classic workflows if the capabilities that flexible workflow provides are not sufficient/required – but keep an eye on the release updates, particularly the Cloud releases, which are an indication of what will be available in the next On-Premise release. Here you find the actual documentation. Stay alert from the beginning to detect signs of a need to break out and extract or propagate information from other software or cloud services. That is a sure sign that your process requires extensibility via the Integration to SAP BTP / SAP Build Process Automation. If you plan to move to the Cloud in general, consider using SAP BTP from the start. |
Single cloud process | SAP BTP, ABAP Environment | SAP Build Process Automation; See documentation. |
Type | Environment | Advice |
Standard local processes such as an approval | SAP S/4HANA | In-App Extensions via BAdIs are available for Custom conditions, custom agent rules available in the Responsibility Management framework, Scenario Specific Extension (e.g. Procurement) Side-by-side extensions with SAP Workflow Management / SAP Build Process Automation via extension steps for Standard Scenarios are planned innovations. |
Single customer-specific local processes | SAP ECC / SAP S/4HANA | Beneath the APAB Platform capabilities to enhance and build custom solutions, you can extend existing workflows with cloud services using Side-by-Side Extensibility for Custom Classical and Flexible Workflows for User Decision Steps (Outcome Driven Extension Steps) and/or also for context-driven background steps (Context Driven Extension Steps) with SAP Workflow Management / and for SAP S/4HANA (since 2022 FPS03) SAP Build Process Automation. |
Single Cross-system (orchestration) processes | SAP BPM | You can extend existing workflows with cloud services using Side-by-Side Extensibility with SAP Workflow Management in SAP BPM (See here the documentation). |
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