Product Information
Purchase Order Submissions Just Got Easier with SAP for Me!
Updated on September 15, 2023 with new information and screenshots.
Updated on January 12, 2023 with “Get Assistence”.
Updated with this important message for “Super Admins”: An S-user ID gives your colleagues, both in IT and business roles, access to many SAP websites and customer-specific content. However, to work on critical tasks – in landscape administration, purchasing, contract management like explained in this blog and others –, they will require special permissions. As an administrator, you are responsible for granting them these authorizations.
We are happy to share with you our continued enhancements to the Renewal (Contracts) Cards recently introduced in SAP for Me (described in our blog). In addition to the transparency to all your Cloud and On-Premise Renewals in SAP for Me, you are now able to submit your Purchase Order number for your On-Premise Auto Renewals digitally. Read on below to learn more details!
How to Submit Purchase Order information in SAP for Me
In SAP for Me (S-User required), select “Finance & Legal” Dashboard from the menu:
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Under the On-Premise tab you can scroll down to the On-Premise Maintenance section, which lists all your On-Premise Maintenance orders.
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From this card you can download the latest PO projection PDF and you may also see those orders where the Purchase Order information is missing.
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Go to the right and click the > (View Details) button to see the Order Details for that specific order:
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Here you can Provide your Purchase Order number by clicking “Provide PO Number” or indicate No PO is required for this Order.
To update multiple orders with the same PO, just click on “Manage PO Numbers” on the Maintenance card.
Please note that the update of the Purchase Order information is available 105 days before your maintenance renewals starts and will be available until an invoice is created for that period.
If the order already has a Purchase Order number and you wish to change the information, click on the “Edit PO Number” button. You can provide a new Purchase Order number or advise that No Purchase Order is required. This option is available only for single orders.
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If you need help you can use the Get Assistance functionality at the top of the Your Order Details view to contact SAP and request support. To date, the functionality covers questions around the Purchase Order submission and Invoicing processes (more options to be provided later).
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After selecting the Get Assistance option, a dropdown webform will appear, where you can enter your question or issue. The request for assistance in SAP for Me is forwarded to the responsible SAP Team, who will contact you directly to help you with your inquiry.
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In case you would like to update your P.O Responsible contact, please contact your Collector directly to submit the request.
Don’t miss watching our two short video clips which provide you with an overview of Renewals in SAP for Me as well as a quick overview on how easy your PO submission can be!
Soon, PO Submission will also be available for Cloud Auto Renewal Contracts. Continue to check the SAP Community Blogs as we continue to enhance the renewal experience on SAP for Me!
Thank you and best regards,
Ozzy, Business Owner SAP for Me
Important Links:
https://me.sap.com
P.S.: You can provide feedback on your experience with using SAP for Me, suggest new features, or report a case simply by using the Feedback option found on the right side of all pages in SAP for Me. Simply click “Feedback” and a window will slide open!
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Hello Ozzy,
thanks for your blog. May I ask you to check the video URLs please? I end up with both at Unternehmenssoftware | Geschäftsanwendungen | SAP Deutschland
Kind Regards, Roland
Hello Roland,
Thank you for the info. I'll check.
Best,
Ozzy
Hello,
I replaced the video links and they should work now.
Thank you!
Ozzy
Hello Ozzy,
many thanks for the informations shared this morning during the OSLP Roll-Out Session.
I wonder for this renewal topic, how SAP could manage to change responsibilities this way! For sure, the customer is responible to issue the relevant PO for the renewals. But why is'nt SAP doing the matching to the Orders wihtin their systems?
That would help us customers also to see, if the PO was received well...
And finally, issuing an invoice without a received PO from the customer is a no-go. It would help SAP to keep track of the process.
Looking forward to get your feedback on this.
Best wishes,
Detlev
Hi Detlev,
Thank you for your response. Actually, as per SAP policy, invoices are created based on the signed contracts between SAP and the customer, and most contracts include a clause stating that the PO is not mandatory for SAP to invoice. However, we understand that many customers require a PO for their invoices (many of them don´t); this is why we think this process will make it easier for the customer to enter a PO directly without having to go through an intermediate, which takes more time and effort.
If you have any more feedback please let us know.
Thanks and kind regards,
Laura
Hello Oguzhan,
Thank you very much for sharing the information.
How can we get the new order number to be added in the AMC PO.
Are we supposed to add the previous order number in the AMC PO.
Best Regards,
SAMIR
Hi Samir,
Can you please clarify what you mean by previous order number? Is there any order number you are missing in SAP 4 Me? You are not supposed to add any order numbers, just PO numbers, so please let me know in case you are missing something and I can help.
You can also click on the button "Get Assistance" in S4M and that will open a ticket to the related team immediately.
Thanks and kind regards,
Laura
Thanks
Thanks Laura