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Author's profile photo Victoria Loginova

How to do Central Clearing of G/L Open Items? (Detailed instruction)

Hi all,

In this blog post, I would like to share with you a step-by-step guide of how to do Central Clearing of G/L Open Items. This case is relevant for the Central Finance solution where you have a source and target (CFIN – Central Finance) system and you need to do Central Clearing of G/L Open Items.

Introduction

The goal of this guidance is to check whether the account in IMG customizing can be operated successfully in Central Finance system with the reference account in the source marked as ‘ALE-extern.

Prerequisites:

  • Central Finance should be activated
  • The IMG configuration in the Source system of the G/L account should be maintained in Define G/L Accounts for Technical Clearing (The Accounts maintained in the IMG configure node should be set ALE-Extern during finance operation)

Example (we will maintain accounts after Posting Clearing Document in Source System):

Step 1 – Create Two Account Documents in Source System

Open the Create Document  by FB01:

Document Date:
Amount:
G/L Account: 159100 – the account must be open item managed (this account is an example, you should you your relevant one)
Press the Save Button

Accounting Documents should be saved successfully and should be replicated to CFIN system successfully

NOTE: Please use the same G/L account in these 2 documents, which will be cleared later in step 3. When you post documents, you post the same amount but a different posting key on this account. Example:

Dr: 159100 100
Cr: 113100  -100
Dr: 113100 100
Cr: 159100 -100

1st document created in the source:

2nd document created in the source:

1st document successfully replicated to CFIN (Central Finance) system:

2st document successfully replicated to CFIN (Central Finance) system:

Step 2 – Check Clearing Document Field (Clrng doc.) in line Item of Document in Source System and CFIN (Central Finance) System

Display the document by FB03 of step 1

! The ‘ALE-extern’ should NOT be filled on documents’ line item !

1st document in the source:

1st document in CFIN (Central Finance) system:

Step 3 – Post Clearing Document in Source System

Execute Tcode F.13
Enter the following Data:
Company code:
Fiscal Year:
G/L account: 159100
Press the Save Button and Save

The accounting document should be saved successfully. The line items with account 159100 are cleared in both source and CFIN system (Accounting Documents should be replicated to CFIN system successfully)

Step 4 – Maintian the Accounts in Source System

Maintain the IMG node of Define G/L Accounts for Technical Clearing.

The maintained account should be used on Accounting Document in the Source system when posting account documents in step1(e.g.159100)

Step 5 – Reset and Reverse Accounting Document posted in step3 in Source System

Execute Tcode FBRA
Enter the clearing document of step 3
Press the Reset cleared items Button
The Accounting Document should be reset and reversed successfully

Note: Accounting Documents should be replicated to the CFIN (Central Finance) system successfully

Step 6 – Check Clearing Document Field (Clrng doc.) in Line Item of Document in Source System

Display the document by FB03 of step 1

The ‘ALE-extern’ should be filled on the line item of the document in source system  successfully w/ maintained G/L Account in step 4

Note: The replicated document of step 1 in the CFIN system should be in OPEN status.

Step 7 – Post Clearing Document in CFIN System to clear documents replicated in Step 1

Execute Tcode F.13
Enter the following Data:
Company code:
Fiscal Year:
G/L Accounts: 159100
Press the Save Button and Save

Accounting Document should be saved successfully

In conclusion, I would like to sum up what has been described in this post. Now you know how to configure the mail setting for Central Clearing of G/L Open Items in SAP GUI interface and how to do the Central Clearing process.

Please, let me know if you have any further questions, I will be glad to help you.

You are also very welcome with your comments and any opinion or idea about my post. I will be very grateful and appreciate your feedback. Also, you may follow the tags I mentioned for this post and my profile, because it is the easiest way to find Q&A and post questions in the community for the topic which I addressed in my blog post.

Hope this will help you.

Best regards,
Loginova Victoria

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