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SAP S/4HANA – Quick Configuration Guide for Sourcing and Procurement

This article provides you with an understanding of the organizational units, master data and shows how to configure SAP S/4HANA – Sourcing and Procurement.

Target Audience

  • SAP S/4HANA Project teams
  • SAP S/4HANA Technical and functional consultants
  • Anyone involved in or planning an SAP S/4HANA implementation project

Organizational Structure

  • Client
  • Company Code
  • Plant
  • Storage Location

Master Data

  • Material
  • Business Partner (suppliers and customers)

In SAP S/4HANA, the master data for suppliers and customers is managed by using business partner master data. They represent external entities to which our organization is going to purchase physical goods or services. Business partners can be categorized as a person, group, or organization. They could perform multiple roles, for example, customer, vendor (supplier), other plants, third party suppliers, etc. Business Partners can be maintained with the transaction BP or by using a corresponding app from the SAP Fiori Launchpad.

Transactional Data

  • Purchase Requisition
  • Purchase Order
  • Goods Receipt
  • Sales Order
  • Production Order

SAP S/4HANA Data Model

  • MATDOC – Material documents
  • MARD and MARC – Master data without stock aggregates

With SAP S/4HANA, the new table MATDOC, has been introduced, which contains the former header and item data of a material document, as well as many further attributes. This table is feed with information from several tables, as follows:

  • 26 tables containing inventory aggregates for two material master tables (MARC/MARD)
  • 11 tables for particular stock types (MSTE, MSTB, etc.)
  • 13 tables for historic stock figures (MARCH, MARDH, etc.)

Define Company

Transaction SPRO
Path IMG→ Enterprise Structure→ Definition→ Financial Accounting→ Define Company
Table/View V_T880

Define, copy, delete, check plant

Transaction SPRO
Path IMG→ Enterprise Structure→ Definition→ Logistics→ General→ Define, copy, delete, check plant
Table/View V_T001W

Maintain storage location

Transaction SPRO
Path IMG→ Enterprise Structure→ Definition→ Materials Management→ Maintain storage location
Table/View V_T001L

Assign plant to company code

Transaction SPRO
Path IMG→ Enterprise Structure→ Assignment→ Logistics – General→ Assign plant to company code
Table/View V_T001K_ASSIGN

Assign purchasing organization to company code

Transaction SPRO
Path IMG→ Enterprise Structure→ Assignment→ Materials Management→ Assign purchasing organization to company code
Table/View V_T024E_ASSIGN

Assign Purchasing Organization to Plant

Transaction SPRO
Path IMG→ Enterprise Structure→ Assignment→ Materials Management→ Assign Purchasing Organization to Plant
Table/View W_T024W_ASSIGN

Assign standard purchasing organization to plant

Transaction SPRO
Path IMG→ Enterprise Structure→ Assignment→ Materials Management→ Assign standard purchasing organization to plant
Table/View V_001W_E

Business Partner Creation

All the transactions in Customer/Vendor in ERP Business Suite are redirected to Business Partner Transaction. The following transactions – XD01, XD02, XD03 or VD0I, VD02, VD03 or XK0I, XK02, XK03 or MK01, MK02, MK03 are not available. When you call these transactions they are redirected to BP Transaction.

For a supplier you have to create the data in 3 steps:

  1. Client Data for Organization with role 0000000 Business Partner (Gen.)
  2. Purchasing Data for Purchasing Organizations with role FLVN01 Supplier. If you have
    additional Data for subranges you can define the subranges and subrange data in one
    step.
  3. Accounting Data for Company Code with role FLVN00 FI Vendor.

Sources

Business Processes in SAP S/4HANA Sourcing and Procurement

SAP S/4HANA Sourcing & Procurement – Functions and Innovations

Conclusion

Configuration is crucial process, to have the system be able to execute your business processes. In this article we covered the basics configuration settings in SAP S/4HANA for Sourcing and Procurement accompanied with topics you must consider when transitioning to SAP S/4HANA.

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