SAP Commissions aggregates the deposits (generated in the reward stage) for each position in the Pay stage of Pipeline to calculate payments. This article explains whether this payment can be negative or not and if yes, how an Organization can achieve it in SAP Commissions.
What are Deposits, Payments and Balances?
Deposits: A deposit is the Compensation amount calculated by SAP Commissions for a position for the period for which the pipeline is run. In short, deposits are current period earnings.
Payments: Payments are the aggregates of current month deposits plus any balance or carry forward from the prior months earnings.
Balances: SAP Commissions generates Balances instead of Payments when a pipeline is run for a finalized or closed position.
Enabling negative payments in SAP Commissions
Yes, Payments can be negative in SAP Commissions. But before configuring negative payments in Commissions, one must confirm and ensure that the payroll system of the Organization is able to handle and support negative payments.
By default, SAP Commissions is configured to not allow negative payments. Negative payments can be allowed in SAP Commissions from “System Preferences” workspace as can be seen below:
A negative payment occurs when a payee has a de-booking or a clawback in the previous period and the current month earnings become lesser than the negative previous period balance. If Commissions is not configured to allow negative payments then any negative payment is instead converted to a negative balance during the Pay stage. A negative balance is carried forward to the subsequent processing periods until it is balanced against the positive deposits for a period. The negative balance from the previous period which is larger than the payment for the current period is saved as an additional balance in the current period.
For example, if Payee A has a balance of -$500 going into January 2021 and his January 2021 payment is $475, the calculation would result in a payment of -$25. However, since negative payments are not allowed, there is no payment. Instead, the $475 payment is converted to a balance when Post stage is run, and there are two balances, -$500 from the previous period and $475 from the current period.
If earning groups are in place then SAP Commissions balances any negative payments within each earning group but across the earning codes during the Pay stage. The positive amounts are added together and offset by any negative balances within the same earning group. Balances from different earning groups do not affect each other.
Earning Groups are used to group deposits of similar types together and prevent deposits of different types from intermingling. Each earning group’s set of deposits is balanced only against itself.
Earning codes are labels that are applied to different kinds of deposit earnings. Earning codes help to keep a track of what departments in the organization are writing checks for what payments.
If negative payments are allowed in SAP Commissions, then:
- The payments are recorded as is and there is no need to attempt to balance out a negative payment.
- A position is not finalized in such case as if the position is finalized, then the pipeline does not calculate payments, but only balances.
- SAP Commissions ignores the payment threshold setting (which when specified, Commissions does not generate payments that are either below or equal to the value specified in this option)
If there is a need to allow negative payments as per Organization Compensation policy, steps mentioned above can be used to enable the same.
References: SAP Help Portal https://help.sap.com/viewer/product/SAP_Commissions/2105/en-US
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