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Author's profile photo Cagla Ertugrul

Best Practices for Building & Maintaining an Image Database

We live in a more connected world than ever before and this means that we are constantly sharing pictures for the purposes of work or for personal reasons. Images, in particular, are constantly being shared and it is estimated that we share globally about 3.2 billion images every day. Naturally, some of these images will be used for work purposes and thus, have to be maintained and organized in a better format than the average person would keep a selfie on their smartphone.

If your business deals in images in any way, an image database is absolutely essential and can be built and maintained in the following ways.


  1. Categorization: Of the many images that we share on a constant basis, not all will be of the same file type, content type, or even size type. The average person would likely have folders on their phone through which they categorize the selfies from the portrait photos from the work photos. If your business needs an image database, it is imperative that you practice proper categorization. This means sorting files into sensible and easy-to-understand categories to allow for proper retrieval when the time comes.
  2. Image Naming: it is not enough to simply categorize images for your database but you must also name each image appropriately. A random combination of numbers and letters will do you no good and will not make images any easier to find when they are needed. Instead, create a uniform image naming system that will be used across your organization and will be easy to understand. This could be dates – image name – purpose or so on. If this can be enforced throughout your organization, image storage, and retrieval will be much easier.
  3. Image Databases: While there are many practices you can take on for managing an image database, perhaps the most convenient option you can choose is opting for an image database software. This is because it takes a lot of the work out of manually updating and organizing an image database and instead, a lot of the processes are done for you via AI and the images are stored securely on the cloud. This means that your organization can focus on other things while your image storage is handled for you. If your business will likely handle large amounts of images or simply wants to make the process easier, image database software would be a good option.



We are in a more visual world than ever before and this means that for businesses, image databases are becoming more of a necessity than in the past. To make the process easier and to ensure the most efficient practices, follow the above tips for building and maintaining a proper image database for your business.


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