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Quality Management with Serial Numbers in S/4HANA Cloud

As of release 2105 for S/4HANA Cloud, you may have noticed that some of the main FIORI applications for quality management do not support inspecting materials that are assigned serial numbers. This blog will address which applications can be used to process inspections on materials where individual results recording and stock posting by serial number is required.

Required Master Data Settings

First we must ensure the material and inspection characteristics are setup to handle serial numbers.

Create the quality management view in the material master and under inspection setup, ensure “serial number poss.” flag in enabled.

For the relevant inspection characteristics, ensure “single result recording” flag is enabled so that one value can be recorded per serial number.

Procedure

Inspection Lot Creation

Initiate the creation of an inspection lot for your material. In this case, we will post a goods receipt for a previously created purchase order. We do so in the application “Post Goods Movement” in order to record serial numbers (As of 2105, application “Post Goods Receipt for Purchasing Document” will also support serial numbers).

After posting the goods receipt, and inspection lot will be created.

Enter application “Process Inspection Lots – Work List.” After entering preliminary selection criteria, the inspection lot should display. From here we have three processing options, maintain inspection lot details, record inspection results, make usage decision on inspection lot. These can be initiated using the “inspection lot”, “results”, and “usage decision” buttons respectively.

Review/Update Inspection Lot

Choose “Inspection Lot”

Here we are able to view details behind the inspection lot such as origin info, sample quantities , inspection specs, and relevant documents. We can attach additional documentation using the “services for object” button. We can assign, or view the assigned task list in the inspection specifications tab. Sample quantities can be viewed or maintained in the sample tab. We can view the relevant serial numbers using “more-> goto -> serial numbers.”

 

Choose save to return to “Process Inspection Lots – Worklist” main screen.

Record Inspection Results

Choose “Results” to enter the results recording screen. Choose the “units to be inspected” tab and use either the navigation arrows, or directly enter the serial number of the first unit to be inspected. Record results for each inspection characteristic. Repeat for all units to be inspected.

Additional documents may be attached using “services for object” button.

Navigate to the “general” tab and expand the rows for each characteristic to get a summarized view of the recorded results as well as mean values and identification of any defects.

Choose “save” to finish processing and return to the “Process Inspection Lots – Worklist” main screen.

Make Usage Decision

Choose “Usage Decision” to enter the usage decision screen and click the arrow next to “characteristics relevant for usage decision” to expand the table for all characteristics. Note the mean values and valuation for each characteristic.

In the box labeled “UD Code,” select the appropriate code.

If we want to manually adjust our stock posting, choose the “inspection lot stock” tab and enter the quantities to be posted to each stock type.

Choose “save” and you will be prompted to select which serial numbers should be used for each movement. Flag and remove serial numbers from the proposed list as needed.

After completing the selection of serial numbers, confirmation of the usage decision appears and the stock postings will execute automatically.

 

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