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Author's profile photo Jagmohan Singh Chawla

What’s new in SAP Cloud ALM in Project, Task and Requirement Management and beyond

Last Update: 24.06.2022

In this Blog post you will be able to find the latest features in Project ,Task and Requirement management in SAP Cloud ALM.

Update Aug ,2022

Topic Functionality Details
Deployment and Release Management Terminology change Release will be called Deployment Plan. Release version will be called Release

Update July ,2022

Topic Functionality Details
 Task Management Deliverable Support Deliverables can be added in custom phase
Task Management Start Date in API Start date can be updated via API
Project Management Hide Project terminology Hide Project action now called Archive Project

Update June ,2022

Topic Functionality Details
Requirement Management, Task Management Unique IDs are available System generates unique IDs for Tasks and Requiremnents which can be used for search and mass updates
Task Management Deliverables can not be assigned to user stories User stories should be attached to Requirements and Features
Task Management Mass edit of Deliverables You can select multiple tasks and update the deliverable using Mass Edit option in Task list
Requirement and Task Management Assignment of existing user stories to Requirements You can now assign existing user stories and Project tasks to Requirements
Requirement Management Enhacement of Requirement Traceability Now Requirement Traceability supports tag based search
Requirement Management New App Requirement Distribution You can now see how Requirements are distributed in scopes, teams, priority etc
Release Management Requirements can now be assigned to Release versions Requirements can now be assigned to Release versions and this field is available in Task list filters and results
Task Management Sub-task reporting A new card is now available for sub-tasks
Requirement management Enhanched Navigation You can now select Requirements from Requirement Traceability and directly navigate to Requirements list with the selected context
Solution Process Traceability Project Task and User story attributes added More attributes added in Solution Process Traceability

Update April 28,2022

Topic Functionality Details
Project, Task,Requirement Management Navigation to tasks from Gantt chart Tasks appear as URL in Gantt chart and you can navigate to them easily
Task Management Template tasks deletion You can set Template tasks to obsolete and then delete them. Please note , we do not recommend you delete them as setting them obsolete is sufficient and this way you get content updates and set them to Active anytime you change your mind
Project Management Visual indication of Task completion Task progress is shown visually in Project
Project Management Release information in Gantt chart Gantt chart is able to show Release versions which come from the release which is assigned to the Project
Tasks Management Improved subsequent navigation for SAP Central Business Configuration tasks Tasks from SAP Central Business Configuration show a URL that can take you to the correct tenant. Please note still you will need to select the appropriate Project and appropriate screen once you are in SAP Central Business Configuration
Requirement and Task Management Mass upload and download of Tags via Excel You can mass upload tags via Excel. once uploaded , you can download the tags for a task if you download task list as spreadsheet

Update Feb 22,2022

Topic Functionality Details
Requirement Management Feature Creation You can now create Features from Requirements

Requirement and Task Management Adjust dates in Gantt chart by dragging You can now use the drag and drop control to adjust durations in Gantt chart

Requirement and Task Management Mass Edit in Gantt chart Now Gantt chart also supports selection of items and mass edit

Update Feb 14,2022

Topic Functionality Details
Requirement Management Test case assignment You can now assign Test cases to Requirements

Update Jan 26,2022

Topic Functionality Details
Task Management API Enhancements

Extended for reading

– Scope
– Story Points
– Assigned Role
– Attachments
– Comments

Requirement and Task Management Obsolete and Delete First obsolete and then delete
Task Management API Enhancements More query options
Task Management Add as Favorite User specific Favorites
Project Management Add same CBC Project to multiple SAP Cloud ALM Projects
Task Management Tags uploads Add and assign tags to tasks via Excel upload
Task Management API enahancements Set tasks to Obsolete via API

Update Jan 12,2022

Topic Functionality Details
Task Management API enhancements Get Timebox details for value mapping via API to retrieve/create
Task Management Peer relations

Relate a User story to a Project task as a Peer

 

Task Management Timeboxes are shown in Gantt chart

Task Management Filter task list via Tags by using Text search

Task Management Set status in Gantt view

Task Management Update attachments in Edit mode

Update Dec 22,2021

Topic Functionality Details
Task Management icons for Tasks Different task types are shown with different icons.
Requirement Management icons for Requirements Different icons for Approved Requirement and un approved Requirement
Project Management Support multiple CBC Tenants You can connect multiple CBC tenants to same SAP Cloud ALM tenant
Task Management Process content is shown grouped by content version
Project Management Navigation to “Manage Scopes” from Project Setup
Requirement Management New status schema for Requirement
Task Management, Requirement Management When you change the values in the Type filter , create options in UI also get changed

Update Dec 1

Topic Functionality Details
Project Management Add custom phases You can now add custom phases. Please note the order in which the custom phases appear depends on the dates maintained.
Project Management Deactivate phases

In case your Project does not use a phase , you can deactivate it. Please note items belonging to deactivate phases will be shown in Task list but not in Overview page/Analytical Reports.

Please note this action is reversible.

You can not add new items to a Deactivated phase

Task and Requirement Management Tags assignment You can now assign tags provided by SAP activate to other items as well
Task and Requirement Custom Tag creation management You can create custom tags by just typing in the Tags field in the detail view for Tasks or Requirements. Tags created by one user will be visible to other users as well

Update Nov 17

 

Topic Functionality Details
Requirement and Task Management Save Views as Tiles in Fiori Launchpad You can now save views as Tiles
Requirement and Task Management Share URLs You can now share URLs to Requirements or Tasks via email
Requirement Management API Enhancement You can now create Requirements via API
Task Management Tag Enhancements You can see actual tags in addition to counts of tags in Task List
Requirement Management Mass Deletion Requirements can be deleted easily. At Deletion you are prompted if you want to delete associated user stories and Project tasks also.

Update Nov 02

 

Topic Functionality Details
Project Management Foundation Milestones All new created Projects see 3 milestones created by default

  • Kick Off date
  • Planned Go Live Date
  • Actual Go Live Date
Task Management User story and Feature Relations You can now create a User story from a Feature, Feature link is shown in additional information for a user story
Task Management You can navigate from Task list to Analytics apps
Project Management Easy option to navigate to Team Setup
Task Management SAP Central Business Configuration Tasks now visible in Task List if Project linked
Requirement Management Mass update for Status for Requirements

In the Requirements application, if you select only Requirements and go to Mass Edit , you can update the Requirement status easily

Update Oct 20

 

Topic Functionality Details
Project Management You can now close sprints Blog Post
Requirement/Task Management Mass Edit of Teams You can now mass edit Team assignment

Update Oct 11

 

Topic Functionality Details
Requirement Management Mass Upload of Requirements Blog Post
Scope not mandatory
Approval in a different field
Approval has no effect on status
Combined view of Requirements and user stories possible
Requirement copy possible
Requirement comments possible
Create view for Requirements

Update Sep 8

Topic Description
Multiple team in a Project You can now create multiple teams in a Project
Custom selection in due date filter In the task list you can now filter due date by custom selection

Navigation to Timebox maintenance from task list if you are a Project lead then you can have easy navigation to timebox maintenance from Task list itself

Project lead available in General Information You can now maintain the Project lead only in the system defined default team called “PMO team” and it appears also in General Information
Maintain Relationships via Gantt chart You can now manually maintain predecessor and successor relationship between Project tasks and user stories using Gantt chart view
Edit mode for Template tasks You now see the Edit button even next to template tasks. Description of template tasks can not be edited but attributes for template tasks as an example story points can be edited
Predecessor and successor relations via Excel upload You can now easily mass upload tasks via Excel Template maintaining predecessor and successor relationships

Update July 29

Topic Description
API for Tasks Updated New attributes available

  • Priority
  • Assignee
  • Timebox

Update July 14

Topic Description
Support for Tags provided by SAP Activate You can now find Tags provided by SAP Activate content in the Task list. You can use them for filtering. You can not create your own Tags yet.
Scope visible in Project Setup Scope created becomes automatically visible in a new Tab called “Scope” in Project
Restructured Task Details Description becomes the first Tab so that the content becomes easier to read. Attributes are pushed to the last Tab called “Additional Information”

Update June 17

 

Topic Description
Addition of new Roles possible now You can now add a custom role in addition to the roles provided by Activate team
Priority Attribute It is now possible to set a Priority for Tasks in a four point scale

  1. Very High
  2. High
  3. Medium
  4. Low

In case the system finds a task without a Priority value , it will be treated a medium Priority

Copy Tasks and Sub Tasks It is now possible to Copy a Task with an option  to copy Sub-tasks

Update June 03

Topic Description
Project Status Project status can be set to

  • On Track
  • Needs attention
  • Critical

This needs to be set manually. Project status is also available in the Overview Page

Download Selected Tasks You can now download a sub-set of tasks as template or as spreadsheet. When you download as Template you see additional sheets in the Excel sheet that tell you about the allowed values that are supported by the upload
Start Date of tasks Now you get an option to set a start date of a Task
Gantt Chart Now you can switch between List view and Gantt charts

Decoupling due date from Timebox When a task is assigned to a Timebox, the due date of the task is set to the due date for the timebox. If the start date or due of the task is later changed manually, the Timebox is not recalculated
Timeboxes showing associated phase as secondary header

If you maintain your sprints and milestones aligned to your phases, phase information is shown as sub-header.

Update May 07

Topic Description
Editing Project Task created from Requirement Previously it was not possible to edit a Project task created via Requirement. This behaviour is changed now. After approval , Requirement text and tasks created from Requirements can be changed easily
Mass Edit for scope
Displaying Deliverable Text

You can now read the Deliverable text provided by SAP Activate methodology.

In the task detail screen,  a Click on Deliverable link opens the Deliverable text in a new Column.

Story points for Template tasks Since Template tasks can also be assigned to Sprints, to facilitate Sprint planning you can now assign Story points even to Template tasks.
Allowing sub-tasks for Project and Template tasks It it possible now to decompose Project Tasks and Template tasks into sub-tasks.
Uploading sub-tasks via Excel Import As you are aware , you can mass upload User stories and Project tasks via Excel upload. Now the upload format also supports sub-tasks. To do it you can

  1. Create a Project task and a sub-task.
  2. Download as template
  3. Note the download format paying attention to parent row
  4. Modify the Template as per your needs
  5. Upload the Template to create Tasks and sub-tasks via Excel Import

Update Apr 21

Topic Description
New Roadmaps More Roadmaps released to production

  • SAP S/4HANA private cloud edition ( new implementation)
  • SAP S/4HANA private cloud edition ( system conversion)
Side Panel Navigation Access to SAP Cloud ALM applications is now available via side Panel navigation

Linking multiple SAP Central Business projects Now one SAP Cloud ALM Project can be linked to multiple SAP Central Business Configuration Projects
Task Type filter available in Overview Page You can click on adapt filters and add Task Type filter in Overview Page

Update Mar 31

Topic Description
Introduction of Task types Task types can be

  • Template Task
  • Project task
  • User story
  • sub-task
Modification of task sources Task sources can be

  • SAP Cloud ALM Setup
  • SAP Activate methodology
  • Manually created
  • Requirement
  • Scoping
Introduction of story points

User stories can be assigned story points using modified Fibonacci sequence values

1,2,3,5,8,13,20,40,100

Update Feb 24

Topic Description
Ability to create views You can now create multiple views in Task list, show and hide filter attributes and set your own view as Default
New Foundation Deliverable To help the customers perform the initial Setup a new Deliverable is introduced
Changed Default view of Task list

The Default view is changed to Group by Deliverable. You an easily access the Group icon

to change it and save your own view if you wish.

Update Feb 10

Topic Description
Phase as a Timebox The phase in the Project will have start and end dates. If you have maintained the Phase dates as milestones in the past , we recommend you to revisit Project setup and ensure phase dates are as your expectations and adjust them as required.
Ability to create sprints You can now create sprints in a Project
Ability to create user stories You can create a new Task type called user stories
Ability to create sub tasks You can create a new Task Type sub-task below a User Story
Hide or Unhide Projects If you are not using a Project Actively , you can hide it, Later you can unhide it.
New Layout for Project Setup Project Setup now shows a flexible column layout in which you can switch the project easily before entering the setup.

What Next

Did you find this list useful.  Are you looking for more information on an existing feature ?

Lets start a dialogue , feel free to leave a comment or give feedback.

You can visit the blog post below that is one central place for Project and Task management in SAP Cloud ALM

Project and Task Management capabilities-Master List

To get latest updates you can follow me by clicking Jagmohan Singh Chawla

 

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      3 Comments
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      Author's profile photo Tobias Mache
      Tobias Mache

      Hi Jagmohan Singh Chawla,

       

      this list is very helpful for me. As a SAP Activate Project-Manager that used CLOUD-ALM the areas of Projekt- and Taskmanagement are very important.

      Thank you for your work in the ALM-Community..

       

      Greetings Tobi

      Author's profile photo Eka Tirtadji
      Eka Tirtadji

      Useful info!

      Author's profile photo Rical Onman
      Rical Onman

      Thank you.