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SAP Central Finance – !!! Plan your CUTOVER !!!

This blog focusses on the cutover activities of the SAP Central Finance project. Before we reach this stage it is assumed that the test activities are complete, business sign off is received to starting with the production cutover activities.

We will not explain what cutover is and what is the relevance of this activity in this blog as you must have done the cutover several times in any ERP implementation.

When Central Finance project goes live we need to ensure that below activities are being taken care in sequence and also its assumed that you have already tested data replication from source production system to SAP Central Finance Non-Production system. If this is the case then the activity of deleting staging table is also very important and critical. Let see the core activities by stream. Its a joint effort and not just one team can make it happen

Infrastructure Area

  • Source Production system is ready with all relevant SAP notes including those which are identified during testing
  • Capacity Check of source production system is complete
  • Productive SLT system is running
  • SAP S/4HANA production system is ready from connectivity standpoint – RFC, SLT, SLD
  • All SAP S/4HANA Functional & Technical Transports are moved to Productive system (via solution manager or manual or some other tool) and those are validated by the functional team
  • Other key activities include
    • AIF Configurations
    • AIF number ranges
    • User access for AIF in AIF Recipients
    • Creation & maintenance of logical systems

 

Security & authorisations Area

  • All users have necessary access to the SAP Production system
  • All fiori related access are provided
  • All RFC users have right authorisations
  • Any custom roles needed are built and tested

 

Functional & Technical

  • Validation of Configuration data
  • Manual activities on top of configuration like number ranges, custom tables or any other such activity
  • Open Posting periods
  • OKB9 settings if needed at all
  • Exchange rate maintenance
  • CO documents number ranges using KANK
  • Substitution accounts for Reconciliation & open items
  • Clearing accounts

Data 

Master Data load including but not limited to

  • GL Accounts
  • Cost Centers
  • Profit Centers
  • Cost Elements
  • Business Partners
  • Materials
  • Mappings of all relevant objects either using FINS_CFIN_MAP_MANAGE or any custom entity
  • Master Data replication should be planned as Central Finance assumes that master data replication from source system is up & running before you start transaction data replication
  • Mapping test & simulation
  • Any other data related activity

 

Functional

  • Smoke test for Internal Order replication
  • Smoke test for CO documents
  • Validation of data in CFIN system for which smoke test is done

 

Now we will start with the Initial Load activities which are mostly functional in collaboration with Basis & security along with data team.

Before we do this we need to ensure that on source system the month end activities are complete, period is closed to ensure we don’t miss anything.

  • Extraction of Finance Data
  • Complete CO Initial Load preparation activities
  • Complete AUFK (Internal Order) data load using SLT
  • Resolve AIF errors for Internal Order Data
  • Run simulation postings for Finance
  • Resolve all errors in FI postings (these don’t go to AIF rather different window)
  • Validation Data via standard reconciliation reports
  • Validate data using custom reports (if any)
  • Execute CO Initial load via SLT
  • Resolve AIF errors in CO Data
  • Reconcile CO data using standard reports
  • Mark Initial load as complete in VCFIN_SOURCE_SET for the company code related to
  • Monitor AIF for replication
  • Fix errors

And you are live now.

Please note – This is the list of basic & standard activities which you have to do in any program. On top of this any relevant custom solution needs to be be considered which might ask for any additional activity at different point in time depending on the relevance and alignment of data.

Some key transactions you will need during this process are below however you can directly access them using SPRO or CFINIMG

Initial Load

FINS_CFIN_LOAD_GRP_E Execute Initial Load by Load Group
FINS_CFIN_LOAD_GRP_M Monitor Initial Load by Load Group
FINS_CFIN_LOAD_MON1 Initial Load: Extraction Status
FINS_CFIN_LOAD_MON2 Initial Load: Posting Status
FINS_CFIN_LOAD1 Central FIN Initial Load – Extract
FINS_CFIN_LOAD2 Central FIN Initial Load – Post
FINS_CFIN_LOAD_COMP Compare CO Data
FINS_CFIN_MONI_CJ4 Initial Load: Simulate Mapping
FINS_CFIN_MONI_CJ5 Initial Load: Simulate Posting
FINS_CFIN_PCA_LOAD EC-PCA  Initial Load Transfer
FINS_CFIN_PCA_SIMU Central Finance: EC-PCA Simulation
FINS_CFIN_SHOW_DRBO Display Related Document
FINS_CFIN_SHOW_SDOC Display Sender Document
CFIN_CO_INIT_PREP Initial load Prep for CO

 

Execution

FINS_CFIN_MAP_MANAGE Manage mapping
FINS_CFIN_CC Configuration consistancy check
FINS_CFIN_LOAD_GRP_E Execute Initial Load by Load Group
FINS_CFIN_LOAD_GRP_M Monitor Initial Load by Load Group
FINS_CFIN_LOAD_MON1 Initial Load: Extraction Status
FINS_CFIN_LOAD_MON2 Initial Load: Posting Status
FINS_CFIN_MAP_LOG Central Finance: Manage Mappings Log
FINS_CFIN_MAP_MANAGE Central Finance:  Manage Mappings
FINS_CFIN_MAP_REL Display Mapping Relationships
FINS_CFIN_MONI_CJ4 Initial Load: Simulate Mapping
FINS_CFIN_MONI_CJ5 Initial Load: Simulate Posting
FINS_CFIN_PCA_LOAD EC-PCA  Initial Load Transfer
FINS_CFIN_PCA_SIMU Central Finance: EC-PCA Simulation
FINS_CFIN_SHOW_DRBO Display Related Document
FINS_CFIN_SHOW_SDOC Display Sender Document
FINS_CFIN_SO_UPDATE Update Sales Order Information
FINS_CFIN_SP_AIF Call AIF Monitor for FI Document
/AIF/IFMON Interface Monitor
/AIF/ERR Monitoring and Error Handling
FINS_CFIN_LOAD1 Central FIN Initial Load – Extract
FINS_CFIN_LOAD2 Central FIN Initial Load – Post
FINS_CFIN_LOAD_COMP Compare CO Data
FINS_CFIN_SHOW_DRBO Display Related Document
FINS_CFIN_SHOW_SDOC Display Sender Document

 

Reconciliation

FINS_CFIN_DFV_CO_BAL Comparison of CO Balances
FINS_CFIN_DFV_CO_DOC Comparison of CO Line Items
FINS_CFIN_DFV_CO_NUM Comparison of CO Document Headers
FINS_CFIN_DFV_FI_BAL Comparison of FI Balances
FINS_CFIN_DFV_FI_DOC Comparison of FI Line Items
FINS_CFIN_DFV_FI_NUM Comparison of FI Document Headers
FINS_CFIN_DFV_PCA_CN Comparison of PCA Document Counts

 

Deletion

FINS_CFIN_LOAD_DEL Delete Initial Load Data
FINS_CFIN_DEACT_CLR Deactivate Clearing Transfer
FINS_MIG_CJ3 Reopen technical clearings
/AIF/PERS_DEL Delete AIF messages
FINS_CFIN_DOC_DELETE Central Finance: Delete Documents
FINS_CFIN_PCA_DEL Central Finance: EC-PCA Deletion

Please share your experiences and views. Will share more blogs on SAP Central Finance…

 

Happy reading..

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