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Product Compliance in SAP S/4HANA Cloud 2102

When you produce, sell, and ship products, you must comply with regulatory and stakeholder requirements for ingredients, registrations, provision of safety data sheets, labeling, packaging, and safe transportation. SAP S/4HANA Cloud helps fulfill these requirements while also ensuring product marketability, reducing compliance costs, and protecting your brand.

This blog provides you with the latest and greatest innovations that our SAP S/4HANA Cloud 2102 release has in store for you in the area of Product Compliance. To name just a few highlights:

  • Regulatory content update
  • Delivery of ~2700 embedded phrases and their translations
  • Continuous delivery for phrases using a regulatory content service from SAP
  • Enhanced SAP Fiori apps for unpackaged and packaged dangerous goods products
  • New SAP Fiori apps to maintain data for safety data sheets (SDS), sections 3, 7, 8,
    and 15.

In case you do not need all the information below and just briefly want to get an overview of the release highlights, please watch this video with the top 3 key innovations:

Release video: SAP S/4HANA Cloud 2102 for Product Compliance: Top 3 key innovations

Compliance Data Foundation:
Regulatory content update

With the update and enhancement of the integrated regulatory content, you stay compliant with your product portfolio using the most recent regulatory updates.

With the SAP S/4HANA Cloud 2102 release, SAP provides the following new and updated compliance requirements in each solution area:

Product Marketability:

  • 36 updated compliance requirements with this release
  • In total 135 compliance requirements (Substance list check pattern) available now

Safety Data Sheet Management:

  • 3 updated compliance requirements within this release
  • In total 53 compliance requirement for Safety Data Sheets, each compliance requirement is assigned to one country

Dangerous Goods Management:

  • 6 updated compliance requirements with this release
  • In total 14 compliance requirements available now.

 

 

Figure 1: Overview of the SAP delivery concerning the content for compliance requirements

Note 1: For more information about SAP Content for Compliance Requirements, please click here to access the SAP Help Portal.

Note 2: The related scope items are: 31G (Chemical Compliance Approval for Purchased Material and Supplier), 31H (Assess Marketability of a Product), 31J (Chemical Compliance in Sales), 3VR (Manage Safety Data Sheets for Products), 3VQ (Safety Data Sheets in Sales), 3FC (Assess Dangerous Goods for a Product), 3G8 (Dangerous Goods in Sales)

 

Compliance Data Foundation:
Delivery of ~2700 embedded phrases and their translations

The idea of Phrase Management is to provide standardized texts, called phrases, to consumers. These consumers could be, for example, applications that provide value help for specific fields, or document generation services that put texts in documents. A phrase is used in SAP S/4HANA Cloud for product compliance as a value for specific fields, such as in the compliance requirement World First Aid Measures or simply, Colors. Phrases contain standardized text strings that are provided in different languages. These phrases are used for processes and documents needed for transporting and selling your products in many different countries/regions. Phrases are provided as SAP content for complying with regional, national, and international regulations.

With the SAP S/4HANA Cloud 2102 release, new phrases will be delivered that provide information for product compliance relevant documents like safety data sheets, labels, and reports.

  • You will receive updates of phrases in Manage Physical-Chemical Properties and Ecological Information. This phrase was delivered in preview releases of SAP S/4HANA Cloud.
  • Phrases are now integrated into Managing Accidental Release Measures and Manage Toxicological Information. These enhancements help to ensure up-to-date product declarations.
  • And phrases are embedded phrases in
    • US SARA class properties (Jan 2018)
    • DE TRGS 510 storage class (Nov 2015)
    • DE-components with occupational exposure limits (Jun 2020).

Demo 1: Compliance data foundation – Embedded phrases (note: no audio voice available)

Compliance Data Foundation:
Continuous delivery for phrases using a regulatory content service from SAP

With this service, you receive regular updates for phrases of SAP branded content.

New regulatory content is delivered by SAPs content partner. SAP takes over the new content and pushes it to the GitHub repository of the Regulatory Content Service.

During the process, various automated tests like security, integration, and acceptance tests are performed. SAP S/4HANA for product compliance automatically loads updated regulatory content deployed in the Content Service.

Key Features:

This service provides the following key features:

  • SAP Content includes:
    • Phrases
  • Runs on the SAP Business Technology Platform.
  • Included in the Product Compliance license.
  • Is an SAP-managed communication scenario.

Figure 2: Compliance data foundation – Continuous delivery for phrases

Note 3: Stay tuned on the progress of this function as in the future release, SAP will continuously add more features here.

 

Dangerous Goods Management:
Enhanced dangerous goods classification

With Dangerous Goods Management, you can assess unpackaged and packaged dangerous goods, classify them according to dangerous goods regulations, and decide whether transportation of a product is allowed, allowed with restrictions, or forbidden.

Dangerous Goods Management also provides classification data for checks in sales and delivery processes for transport permissions on the dangerous goods involved. If the transport of dangerous goods by a particular mode of transport is forbidden in a specific country, the transport must be prevented. If transport is possible only under certain restrictions, a warning appears. If transport is forbidden, or the dangerous goods classification has not yet been assessed, the sales and delivery documents are blocked.

As part of the SAP content for Dangerous Goods Management, the following new content-based compliance requirements are delivered:

RID 2019

  • Compliance requirement with data from the Convention concerning International Carriage by Rail (COTIF) Appendix C – Regulation concerning the International Carriage of Dangerous Goods by Rail (RID).

ADN 2019

  • Compliance requirement with data from the European Agreement concerning the International Carriage of Dangerous Goods by Inland Waterways (ADN) regulation.

ADG 2019

  • Compliance requirement with data from the Australian Code for the Transport of Dangerous Goods by Road and Rail.

NZS 5433:2012

  • Compliance requirement with data from the NZS New Zealand DG.

SANS 10228:2012

  • Compliance requirement with data from the South African National Standard of Dangerous Goods.

These compliance requirements contain detailed classification data for a UN number, such as packing group, proper shipping name, special provisions, and labeling information.

When classifying an unpackaged product using these content-based compliance requirements, you only select the applicable data set for the UN number and the other provided classification data is filled automatically into the corresponding fields in the apps for classifying unpackaged products according to one of these dangerous goods regulations.

Figure 3: Dangerous Goods Management – Enhanced dangerous goods classification

Emergency Response Guidebook

The Emergency Response Guidebook is a Guidebook for First Responders During the Initial Phase of a Dangerous Goods/Hazardous Materials Transportation Incident (ERG) is used by emergency response personnel (such as firefighters, paramedics, and police officers) in Canada, Mexico, and the United States when responding to a transportation emergency involving hazardous materials. First responders in Argentina, Brazil, and Colombia have recently begun using the ERG as well. It is produced by the United States Department of Transportation, Transport Canada, and the Secretariat of Communications and Transportation (Mexico).

The ERG is primarily applicable for hazardous materials transported by highway and railway but also is applicable for materials transported by air or waterway, as well as by pipeline. It was first issued by the US Department of Transportation in 1973, but later became a joint publication of the Department of Transportation (US DOT), Transport Canada (TC), and the Secretariat of Communications and Transportation (SCT) of Mexico, with collaboration with the Chemistry Information Center for Emergencies (CIQUIME) of Argentina.

Now with the SAP S/4HANA Cloud 2102 release, SAP updated the Compliance requirement for Chile, and we adjusted the regulations for Brazil and Mexico with the ERG Codes.

And also in relation to this new ERG code, we also include in this 2102 release a new version of CFR 49 for the US, also for the Regulations for Canada (Road/rail / and Inland water) and we include also the NEW RID 2021 regulation for the International Carriage of Dangerous Goods by Rail.

Demo 2: Regulatory content update – Emergency Response Guidebook Code (note: no audio voice available)

Dangerous Goods Management:
Enhanced SAP Fiori apps for unpackaged and packaged dangerous goods products

With the 2102 release for SAP S/4HANA Cloud, we enhanced the SAP Fiori app to manage packaged dangerous goods for your products with capabilities to:

  • Automate generation of dangerous goods descriptions based on a split of the description templates (which are defined in the dangerous goods compliance requirements that are delivered by SAP).

Just as a reminder: These templates are used to communicate to your customers the dangerous goods data via for example sales order documents, delivery notes. With SAP S/4HANA Cloud 2011 we basically had a description template with different enclosure variants, but here we need more flexibility, and now we split ONE description template into THREE of them.

And now the customer can decide in which of the documents (purchase order, delivery notes) he will use and control the information. Before with one template, the customer has no flexibility, and the same information was printed on all documents.

Demo 3: Dangerous Goods Management – Split of the description template (note: no audio voice available)

 Note 4: The customer can improve the flexibilities with the SSCUI in which the customer can decide the sequence of the output.

 Note 5: Stay tuned on the progress of this function as in the future release, SAP will in future releases of SAP S/4HANA Cloud add more templates than you can mix together.

Dangerous Goods Management:
Manage Technical Names for Substances

With this app, you can enter and manage technical names for components of products classified as dangerous goods, as required by regulation. You can view whether a substance consists of dangerous components. For each dangerous component, you can view or change existing technical names or provide new technical names if necessary. For example, as a dangerous goods expert, you might need to enter a commonly accepted technical name for a component to replace a company-specific name. Permissions to manage technical names are restricted to dangerous goods experts.

Key Features

You can use this app to:

  • If the UN number of the substance has NOS in its description, maintain up to three technical names in English for the dangerous components of that substance, as required by regulation. Use a commonly accepted name as the technical name for the component.
  • Enter the technical name in additional languages, if necessary.
  • For each dangerous component, view or change its current technical name, if any.

Figure 4: Dangerous Goods Management – Management of technical names for substances

 

Safety Data Sheet Management:
New SAP Fiori apps to maintain data for safety data sheets (SDS), sections 3, 7, 8
and 15

With the SAP S/4HANA Cloud 2102 release, you can enter and release hazardous ingredients, occupational exposure limits, SARA hazard classification data, and storage class data for products.

The new SAP Fiori apps to:

  • Management of Hazardous Ingredients information: With this feature, you can enter information on hazardous ingredients of an unpackaged product based on the legal composition or the analytical composition. This information is needed for section 3 of a safety data sheet.
  • Management of storage class data: With this feature, you can add Storage Class data to an unpackaged product in the Manage Storage Class app. You can update the data to ensure that it stays compliant. Once you have provided the data, you can release it for further use. This information is needed for section 7 of a safety data sheet.
  • Management of occupational exposure limits: With this feature, you can add occupational exposure limits data to an unpackaged product in the Manage Occupational Exposure Limits app. You can update the data to ensure it stays compliant. Once you have provided the occupational exposure limits data, you can release it for further use. This information is needed for section 8 of a safety data sheet.
  • Management of SARA hazard classification: With this feature, you can add SARA Hazard Classification data to an unpackaged product in the Manage SARA Hazard Classification app. You can update the data to ensure that it stays compliant. Once you have provided the data, you can release it for further use. This information is needed for section 15 of a safety data sheet.

Demo 4: Management of occupational exposure (note: no audio voice available)

Thanks for reading this blog post. Stay tuned!

If you want to learn more and actively engage with SAP subject matter experts on SAP S/4HANA Cloud, join our SAP S/4HANA Cloud Customer Community. This platform which is available to SAP S/4HANA Cloud customers and partners has a clear mission: deliver an interactive community to engage with one another about best practices and product solutions.

For more information on SAP S/4HANA Cloud, check out the following links:

  • SAP S/4HANA Cloud release info: http://www.sap.com/s4-cloudrelease
  • Sven Denecken’s SAP S/4HANA Cloud 2102 Release Blog
  • The Link Collection for Product Compliance here
  • SAP S/4HANA Cloud Community for Sales here
  • Latest SAP S/4HANA Cloud Release Blogs here
  • Product videos on our SAP S/4HANA Cloud and SAP S/4HANA YouTube playlist
  • SAP S/4HANA PSCC Digital Enablement Wheel here
  • Early Release Webinar Series here
  • Inside SAP S/4HANA Podcast here
  • SAP S/4HANA Microlearning (OP/CL) – The ultimate collection blog
  • Best practices for SAP S/4HANA Cloud here
  • Feature Scope Description here
  • What’s New here
  • Help Portal Product Page here
  • Implementation Portal here

Follow us via @SAP and #S4HANA, or myself via @VoglerChrist and LinkedIn

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