Delivery date proposal in purchase orders
Purchasers want a reasonable proposal for the delivery date in the purchase order.
If you do not define anything, the delivery date in the purchase order is proposed 7 days in the future which might not always fit and therefore need a manual change. That’s why you can define now the number of days in the future that is used for the proposal of delivery dates.
This will result in a less error-prone purchase order creation, especially if your typical delivery duration is less or more and users tend to forget to change it.
You can now flexibly define the number of days which the delivery date proposal considers.
The setting of the number of days can be made in the new Common Task: “Define Purchase Order Delivery Date” in the Purchase Requests and Orders Work Center.
In the purchase order item, the delivery date is calculated considering these settings.
The proposal is made for the first purchase order item. For the following items, the date is copied from the previous item (as is). Keeping this behavior is beneficial in case the user changes the date of the first item, then, the additional items will have the same date proposed.
You can also have a look at the short video.
This sounds like a configuration item - should this really be available to all users with access to Purchase Requests and Orders? I think there should be a way to limit the access of this functionality for specific users only.
it is designed to directly ease the user handling without a big effort. So, we put it under common task same as the 'Automatic Creation of Purchase Orders' functionality.
With the determination based on company, purchasing unit and supplier, users have the option to differentiate on the needed number of days without disturbing each other.
If you think it is very important to allow this functionality for specific users only, please could you create an influencing request via our influencing portal.
Thanks a lot for the detailed explanation. I have tried for the specific supplier, this is working fine.
Would like to know when defining the number of days we have other parameters like nested table. What does this signifies and how does it work.
Thanks in advance.
the nested table functionality is a generic functionality which comes with the decision tables. If you have many entries, you can structure the entries. The link to the SAP Business ByDesign Help explains it in general.
Iris Zimmermann Hi
Thanks for Sharing the blog. It is really helpful.
I have a question on the Upload functionality. Currently when I click on download, Please find the attached screenshot for the files.
The Files are not relevant for Uploading, Can you please share some insights on the Bulk upload functionality
not sure if you intended to add this comment here. I do not see how it is related to the proposed number of days in the purchase orders since there is no bulk upload functionality provided.
Iris Zimmermann Looking at the screen I assumed that we have an option to Bulk upload/download the Supplier Specific No of Days.
Thanks for your hint. I see your point. It seems this is an issue for all the decision tables at the moment. I have informed development. If you create an incident, you will get informed once it is fixed.
Thank you for the functionality.
If I set up a rule for one supplier only, all other suppliers/POs will still be driven by the 7-days proposal delivery date rule ?
yes, all other suppliers will get the 7-days default.
Only in case you have maintained in the determination table on line with all *, then this entry will be considered.
Thanks for the great insights into this topic.
Can you please advise if the system can consider weekend dates and move the delivery date ahead while proposing.
We have a typical scenario where the system proposes Sunday delivery date. This needs to automatically move to the next working day so as to keep the supplier compliant with the agreed tight timelines. Adjusting the date manually is not an option due to the volumes expected.
In effect, we need the system to change the delivery date if the proposed delivery date falls on a weekend or a non-working day like bank holiday.
Thanks in advance.
the solution supports simple number of days, the weekend is not excluded.
Thank you for the advice and confirmation.
Really appreciate the quick response.
Can I also define the delivery date in Purchase Request?
As I have tried to create from PR, it will overwrite the rule I set for that supplier.
e.g. setup 10 days for Supplier A, PR is 7 days. When I create PO from PR, it remains as 7 days.
It would be great if I can control PR delivery date.
this is currently not supported. But it would be a nice enhancement for the future.
If you want, you can create an influencing request in the SAP Business ByDesign Influencing Portal. We regularly review it and together with the number of votes as one of the criteria, it might make it into one of the next releases.