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Author's profile photo Maya Shiff

Locked Period? Transactions Are Open!

Another year ended and a new one just begun. The calendar is very clear about the exact points of beginning and end, but in accounting this is more of a process: opening new posting period and in parallel wrapping up the previous one. Eventually, the previous posting periods are set to the status “Locked”, preventing users making modifications. But what if some amendments or finetuning are still needed?

To save you the effort of changing the period status back and forth SAP Business One allows you to define whether certain fields in Journal Entries can be updated even when posting period is locked:

By default, this checkbox is not selected. When selected, you can update the fields Ref. 1, Ref. 2, Ref. 3, Remarks, and User-Defined Fields header and lines in journal entries recorded for posting period with status “Locked”.

Available in SAP Business One 10.0 FP 2011 and SAP Business One 10.0 FP 2011, version for SAP HANA. This tip and all the other tips are available on the Tip of the week community page. You can also visit the Implementation Arena for useful implementation tips.

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