ESS – Withholding Taxslip for Japan in SuccessFactors Employee Central

Introduction

Every customer wants to provide Self-Service capabilities to their employees like

• update Personal details – Address, Dependents, Status etc.,
• access Paystubs
• update W4 (US) information etc.,

As year end approaching, employees at some point need access to their tax statements.

In this blog, I shall focus on how we can enable self-service capability especially for Japan employees, which allows them to access and download “Withholding Taxslip” from SuccessFactors Employee Central via mashups.

Prerequisites

• SAML (SSO) should be enabled between Employee Central and Employee Central Payroll – SAP KBA 2253359 provides more info on how to configure SAML.
• Access to Employee Central Payroll system is setup via “Payroll Unified Configuration”
• Role based permissions needs to be enabled in Employee Central for employees to access Pay Statement and Tax Form applications.
• Tax form must be generated in Employee Central Payroll prior to accessing them in Employee Central by employees.

Now let’s continue with configuration steps in Employee Central payroll:

• Access service HRESS_A_REP_JP_YEA_WTS via transaction SICF

• Activate Service “HRESS_A_REP_JP_YEA_WTS“

• Make sure the following properties are set correctly
  • check box is selected under “SAML Configuration”
  • Authentication should be set to “Standard SAP User” if Employee Central and Employee Central Payroll uses same User ID’s. if not, then select “Internet User” for aliases.

• Check and activate business function “HCM_ESS_WDA_1” using transaction SFW5 (refer SAP KBA 1641394 for more info on how to activate business functions)

• capture the URL of webdynpro application which needs to be configured in Employee Central by accessing the application HRESS_A_REP_JP_YEA_WTS via transaction SE80

Now, lets jump into Employee Central configuration steps:

• access transaction “Payroll Unified Configuration” – select Country/Region “Japan” and make sure the status of the system configuration is “Active”

• Now create a link under “Portlets” by clicking on “Add Link”

• as the service is a webdynpro based application we need to choose the Link Type as “URL”
• Permission Category = Self Service”
• maintain translations in Japanese

• use the URL captured from Employee Central Payroll system and save the configuration

Let’s check the form now

• login to Employee Central and proxy as any “Japan Employee”
• click on “Payroll” portlet
• access Withholding Taxslip by clicking on the link

Conclusion

Employees can now access their year end tax forms directly from Employee Central using mashups.