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ESS – Withholding Taxslip for Japan in SuccessFactors Employee Central

Introduction

Every customer wants to provide Self-Service capabilities to their employees like

  • update Personal details – Address, Dependents, Status etc.,
  • access Paystubs
  • update W4 (US) information etc.,

 

As year end approaching, employees at some point need access to their tax statements.

In this blog, I shall focus on how we can enable self-service capability especially for Japan employees, which allows them to access and download “Withholding Taxslip” from SuccessFactors Employee Central via mashups.

 

Prerequisites

  • SAML (SSO) should be enabled between Employee Central and Employee Central Payroll – SAP KBA 2253359 provides more info on how to configure SAML.
  • Access to Employee Central Payroll system is setup via “Payroll Unified Configuration”
  • Role based permissions needs to be enabled in Employee Central for employees to access Pay Statement and Tax Form applications.
  • Tax form must be generated in Employee Central Payroll prior to accessing them in Employee Central by employees.

 

Now let’s continue with configuration steps in Employee Central payroll:

  • Access service HRESS_A_REP_JP_YEA_WTS via transaction SICF

SICF

  • Activate Service “HRESS_A_REP_JP_YEA_WTS

  • Make sure the following properties are set correctly
    • check box is selected under “SAML Configuration”
    • Authentication should be set to “Standard SAP User” if Employee Central and Employee Central Payroll uses same User ID’s. if not, then select “Internet User” for aliases.

  • Check and activate business function “HCM_ESS_WDA_1” using transaction SFW5 (refer SAP KBA 1641394 for more info on how to activate business functions)
  • capture the URL of webdynpro application which needs to be configured in Employee Central by accessing the application HRESS_A_REP_JP_YEA_WTS via transaction SE80

 

Now, lets jump into Employee Central configuration steps:

  • access transaction “Payroll Unified Configuration” – select Country/Region “Japan” and make sure the status of the system configuration is “Active”

  • Now create a link under “Portlets” by clicking on “Add Link”

  • as the service is a webdynpro based application we need to choose the Link Type as “URL”
  • Permission Category = Self Service”
  • maintain translations in Japanese

  • use the URL captured from Employee Central Payroll system and save the configuration

Let’s check the form now

  • login to Employee Central and proxy as any “Japan Employee”
  • click on “Payroll” portlet
  • access Withholding Taxslip by clicking on the link

 

Conclusion

Employees can now access their year end tax forms directly from Employee Central using mashups.

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