SAP Intelligent RPA 2.0 - Explore Outlook features

Chaitanya_Priya · ‎12-15-2020

This blog post is part of the SAP Intelligent RPA 2.0 Best Practices Series.

This blog post explains Outlook features in SAP Intelligent RPA 2.0 using Low Code/No Code approach.

For latest updates on the Outlook please refer to the store sample.

Functionalities covered in the Blog Post

1.Search Emails.

2.Read the Email Content (Get Subject, Get Body, Get Sender)

3.Download the email attachments and save them in the specified location.

4.Using Logic Controls (Forever, Each)

1.Add dependencies to the Project

To access the Outlook Activities, make sure to add Outlook SDK as a dependency to the project.

Repeat the steps to add the core library.

Once the dependency is added, You can view the Outlook SDK under Dependencies TAB.

2.Create an Automation

SAP Intelligent RPA 2.0 has features available in the Cloud Studio to create automation.

3.Explore Outlook Activities and Logic/Controls

Step 1: Activity-Open Outlook instance

Initializes the Outlook Instance.

Step 2: Activity -Search Email

Search the mails with the specified criteria.

Step 3: Activity -Get Number of Email Items in Context

Gets the number of mails available in the Context which satisfies the Search Condition

Step 4: Activity -Log

Displays the number of emails

Step1-Step4

Step 5: Activity -Forever.

Use the Logic Control Forever to read the Email content of all the emails.

Step 6: Activity-Is Context Current Email Not Exist.

Activity retrieves false if there is no email in the context.

Step7: Logic/Controls-Condition.

Condition is mapped to the output parameter isContextCurrentEmailNotExist.

Step8-Activity-Log

Displays the message “Emails not found”

Step 10-Step 16 -Activities Get Subject, Get Sender, Get Body and Log

Activities to read and print the Subject, Sender and Body.

Step 18-Activity-Save All Attachments

Saves all the attachments to the specified path.

Step 19-Logic/Controls-For Each

Loops through the attachments.

Map the Looping List to the output parameter of Step 18.

Step 20-Activity Log

Displays the Attachment Name

Step 21-Activity-Get Next Email Item in Context

Reads the Next Email Item.

Step 22-Activity Log

Step 23-Release Outlook Instance

Releases the Outlook Instance

Step 24-Activity -Open Message Dialogue

Opens a Message Dialog. Different types of templates are available.

Recording of the steps from 5-24

Complete Workflow

Save and Deploy the Project.

Test Results:

Click on Test Button to view the output.

The BOT would read all the emails matching the selection criteria, Reads the Subject, Email Content, and saves the attachments in the specified location.

Test Results

Further information links

Find more information on SAP Intelligent RPA: