Technical Articles
SAP S/4HANA Cloud: New Business Configuration (SSCUI) for Regions
This blog post describes the steps to configure the SAP S/4HANA Cloud to meet custom requirements for inserting or updating regions. This extension scenario is implemented using Business Configuration (SSCUIs).
Prerequisites
You have administrative access to SAP S/4HANA Cloud and have implementation and configuration experience on the system.
Required Authorizations
If it is not yet available, ask your system administrator to assign the following Business Catalog to a given configuration user (that will be used later).
| Business Catalog | Business Catalog ID |
|---|---|
| Business Services Address Management – Configuration | SAP_CA_BC_IC_LND_ADDR_PC |
Business Need
Before we go into the details of the configuration itself, let’s understand the Business Need context.
The region can be used as part of the address, for tax reporting in FI, or pricing in SD (only for tax). This usage can vary from country to country.
Attention: The regions we are configuring here mean usually the geographic division of a country (state in US, department in FR, province in BE/CA/NL, estado in BR, etc.).
It may seem a small and simple configuration, but it is a very important one since, as stated above, it deals with tax reporting or tax condition access.
Login for configuration
Log in as an user (that has the Business Catalog reported above) in your quality (Q) system. From the Implementation Cockpit tab, open the app Manage Your Solution.
Verify whether the local country version is set on the country you wish to configure. If not, you should choose the respective country by clicking on the button Set Country Version, located in the right bottom corner of your screen. For the examples here we are going use Bahamas (BS). However, we will see later that for this particular setting is not used as any filter in this configuration.
Click on the first option Configure Your Solution. Please keep in mind that a business change project must be open, in order for you to be able to record the changes.
Custom Configuration
Once you are logged in for configuration, filter it to (Application Area) Application Platform and Infrastructure, (Sub Application Area) General Settings, (Item Name) Basic Settings. Tip: you can also just type “500286” on the search field (Configuration Item ID).
For all the SSCUIs, remember that you have access to the Configuration Help by clicking on the dropdown option of the Configure button. Read all the documentation to make sure you are following the rules and recommendations (e.g. namespaces).
- Go to “Step 4 – Insert Regions” (ID 103826) and click on Configure button.
- Now you can define regions accordingly to your requirements
- Just need to enter a key and description for the regions
- Save your changes
- Your regions will be available for usage in the relevant parts of the system
Configure Your Solution
Regions (overview)
Conclusion
As we have seen above, it is now possible for customers to configure their own regions accordingly to their needs.
Thank you for reading this blog post. Please send your feedback or collaboration below.
Hi Andre,
Thank you very much for this post, it has been very helpful.
Regarding the Business Catalog I have a question, I have added this catalog but I still do not have permission to create the new regions, I can only see them.
Is it necessary to add any more?
Regards,
Ángela
Hi Angela,
Good that you liked the post, thanks!
Regarding your question: make sure to add the business catalog to a role the user is assigned to.
For example (in a typical scenario), business catalog SAP_CA_BC_IC_LND_ADDR_PC is assigned to the business role SAP_BR_BPC_EXPERT, which then is assigned to a business user (e.g. BPC_EXPERT). This business user should be used to access the SSCUI for Regions. Remember that sometimes, depending on your browser, it is recommended to remove all the cookies 🙂
Notice that I am not an "Authorization" specialist, then I recommend to talk to your SAP Administrator to align this configuration properly.
Here are some links that may collaborate:
How to Manage Authorizations by via Business Roles for Customer and Supplier Business Partner Master Data in S/4HANA Cloud - the use case is a little different, but the same concept.
https://answers.sap.com/questions/13255556/how-could-i-get-the-edit-access-for-the-sscui.html
Best regards,
André
Hi again Andre,
I have a new question about this topic.
Right now, I can't delete some regions after I save it, is it possible delete it?
In afirmative case, how can I do it?
Thank you so much!
Kind regards,
Ángela
Hi Angela,
Most of the SSCUIs (configuration activities) - from my last list of them... 1680 of 2269 - do not allow deletion. And this is the case for the "Insert Regions" activity. See this blog post SAP S/4HANA Public Cloud : Hints and Tips for Configuration and SSCUIs (section "Latest news on deleting unwanted record").
You can check this in the Configuration Help (dropdown on the configuration step - see screenshot for the configuration help of this activity).
My recommendation is to set the text for something that will prevent its usage (e.g. "DO NOT USE!", "OBSOLETE", etc.).
BR,
André
Dear Andre,
Thank you very much again!
Kind Regards,
Ángela
Dear Andre,
I hope you are well.
Is it possible to import a list of regions instead of uploading them one by one?
Thank you very much!
Best regards,
Ángela