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Author's profile photo arghadip kar

Automate your SAP Transaction Code Authorization Approval Process using Simple Workflow


In every Project you have worked or will work you will get this Error Message.

“You are not Authorized to use this Transaction Code”

General procedure after that if you have worked with SAP before, you will take a SU53 Transaction Code dump and send it to SAP Security Team or you create a Ticket/Request in your Requesting System.

If you do not know you bug the IT Department and they will tell you to do the above. For a long time I thought this thing need to stop. The solution below can help you to solve this issue by the most Sophisticated Technology SAP had and still has which is SAP Workflow. I am bragging about it as I am a SAP Workflow Consultant trying to learn little by little:)


First Login to SAP System.

In this Example I am using a Transaction Code


for which I am not Authorized as mentioned below.


Click on Help


Now click on Technical Information as mentioned below

Note down the Message Class and ID

Go To Transaction Code SWUY


Select Start

Provide the Area as Message Class and Message as Message Id we got from the Authorization Error.

After this Hit Continue

Click Complete


Workflow is generated and you give some meaningful information to Identify the Workflow Template. Please Save it


Now Click Workflow Builder

Right Click as mentioned below and Hit Create

Select Decision Task as mentioned below.



Provide the below Information as mentioned

Now Press Activate to Activate the Workflow.

Now is Testing Time.

Execute same Transaction code.

You get the Error message and now you hit Help Button.

Now click on Workflow Icon


This Triggers our Workflow Approval. Ideally you will have different Role/User who will Approve the Different Transaction Codes.


This can be used in both SAP ECC and SAP S/4HANA


Below is the Video version


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      Author's profile photo Muhammad Ilyas
      Muhammad Ilyas

      Awesome ?. Need to asses it for auth objects. Have you deal with it?

      Author's profile photo Arghadip Kar
      Arghadip Kar

      I think you can code it inside the Workflow template since it is custom and you can code it however you want it to behave.

      If required the initiator can attach the SU53 Dump also but I think the SAP Security team can check SU53 for other users also or it can be coded to get all those details



      Author's profile photo suraj bhat
      suraj bhat

      So is it a parallel way to authorize users for the activity they want to perform where the workflow approvers approve the actiok to be done where users get auth error

      Author's profile photo arghadip kar
      arghadip kar
      Blog Post Author

      Yes that is true and this completely Auditable as it has Workflow associated with it. I will create a separate blog for missing config data based on this concept.




      Author's profile photo Amith Vallabhaneni
      Amith Vallabhaneni

      Will the workflow send an item to the approver's SAP inbox? Also when the approver approves it, what happens? Does the user get a message in his SAP inbox that the authorization has been approved? If yes, where does the assignment of authorization happen?

      Author's profile photo arghadip kar
      arghadip kar
      Blog Post Author

      Sky is the Limit. You can do whatever you want inside the Workflow. The user can get exactly the same notification which he gets for other Workflow item.

      Author's profile photo James Farmer
      James Farmer



      So do you have to do this for each tcode ( or at least each which has a different message class - which is usually different between todes) a user might not have access to? Not sure if that is very efficient then?

      Author's profile photo arghadip kar
      arghadip kar
      Blog Post Author

      This Message class is Generic and is used everywhere. There might be some difference but that should be good.

      You can search this message in t100 table



      Author's profile photo sangameshwari bhalaji
      sangameshwari bhalaji


      Thank you so much for the post.

      I have implemented the same and I am new to workflow. This is my first workflow creation.

      At first I got binding and container issues. Resolved by creating new task with BOR object category, Decision object type and assigning to the user decision step. On execute of the workflow, I got workflow initiated message but I didn't get the decision options screens/ approval screen.

      Could you help me how to achieve the screen?

      Best Regards,