Automate your SAP Transaction Code Authorization Approval Process using Simple Workflow
In every Project you have worked or will work you will get this Error Message.
“You are not Authorized to use this Transaction Code”
General procedure after that if you have worked with SAP before, you will take a SU53 Transaction Code dump and send it to SAP Security Team or you create a Ticket/Request in your Requesting System.
If you do not know you bug the IT Department and they will tell you to do the above. For a long time I thought this thing need to stop. The solution below can help you to solve this issue by the most Sophisticated Technology SAP had and still has which is SAP Workflow. I am bragging about it as I am a SAP Workflow Consultant trying to learn little by little:)
First Login to SAP System.
In this Example I am using a Transaction Code
for which I am not Authorized as mentioned below.
Click on Help
Now click on Technical Information as mentioned below
Note down the Message Class and ID
Go To Transaction Code SWUY
Provide the Area as Message Class and Message as Message Id we got from the Authorization Error.
After this Hit Continue
Workflow is generated and you give some meaningful information to Identify the Workflow Template. Please Save it
Now Click Workflow Builder
Right Click as mentioned below and Hit Create
Select Decision Task as mentioned below.
Provide the below Information as mentioned
Now Press Activate to Activate the Workflow.
Now is Testing Time.
Execute same Transaction code.
You get the Error message and now you hit Help Button.
Now click on Workflow Icon
This Triggers our Workflow Approval. Ideally you will have different Role/User who will Approve the Different Transaction Codes.
This can be used in both SAP ECC and SAP S/4HANA
Below is the Video version