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Author's profile photo Urs Henle

Generic Object Services (GOS) Attachments for Business Partner

Introduction

Generic Object Services (GOS) provide different functions in various applications for many business objects. You can find a detailed description of the different services in the SAP Help Portal.

One of those business objects is the ‘Business Partner’. In SAP S/4HANA, the Business Partner is the leading object to maintain Customer and Supplier data. Please see SAP note ‘2265093 – S4TWL – Business Partner Approach’ for an overview.

This blog post discusses the possibility to attach documents to Business Partner, Customer, and Supplier data in SAP S/4HANA On Premise compared to SAP ECC 6.0.

GOS Document Attachments in SAP ECC 6.0 for Customer and Supplier Data

In SAP ECC 6.0 it is possible to create GOS attachments for customer and supplier data on different levels. For example, a user can assign a PDF of a contract to a customer on a sales area data level and another user can assign a map of the customer’s premises on a general data level.

The following table shows the relevant customer and supplier objects.

Object Type Description
KNA1 Customer General Data
KNB1 Customer Company Code Data
KNVV Customer Sales Area Data
LFA1 Supplier General Data
LFB1 Supplier Company Code Data
LFM1 Supplier Purchasing Data

Taking up the example of the contract PDF, you need to access the respective customer’s sales area data with (e.g.) transaction VD02, use the GOS toolbox on the top left corner of the screen, and then add the PDF using the file import dialog pop up.

To be able to do so and to later look up this attachment, you need to have the corresponding authorization profile to access customer master sales area data (business object KNVV) whereas for a document attached to the company code data of a customer (business object KNB1), a user needs a different authorization.

The link between the business object and the document in GOS is stored in table ‘SRGBTBREL’, ‘Relationships in GOS Environment’.

Our example is the third entry in above screen shot, the Instance ID being the customer number concatenated with the sales area. As you can see, there were other attachments made for the same customers but on different levels.

GOS Document Attachments up to SAP S/4HANA 1909 OP for Business Partner, Customer and Supplier Data

As mentioned in the introduction, the Business Partner is the leading object in SAP S/4HANA to maintain customer and supplier data. The single point of entry is SAPGUI transaction BP and SAP Fiori Apps ‘Maintain Business Partner’ as well as ‘Manage Customer Master Data’ and ‘Manage Supplier master Data’. Customer and Supplier data are accessed using Business Partner roles. Furthermore, with the new Business Partner concept, it is possible to merge customer and supplier data into one Business Partner for the same legal entity.

Up to SAP S/4HANA 1909 OP it was only possible to attach documents using GOS for object Business Partner itself (business object BUS1006) using above transactions and SAP Fiori Apps.

With SAP note 2446970, the BADI implementation GOS_BP_CUSTVEND for  BADI GOS_MULT_PUBLISH was provided so that the document attachments done in ECC for customer and supplier objects can be displayed based on BP role and organizational unit in SAP S/4HANA after conversion from ECC.

So, from a document attachment point of view, it is not possible to differentiate between customer and supplier and it is not possible to attach a document to (e.g.) the customer accounting view as part of a Business Partner.

GOS Document Attachments in SAP S/4HANA 2020 OP for Business Partner, Customer and Supplier Data

With SAP S/4HANA 2020 OP it is now again possible to attach documents to the customer and supplier business objects. The solution is based on BP roles and the organizational levels (general, company code, sales area, purchasing area).

Let us make some examples:

  • Attachment for Business Partner itself:
    If you access a Business Partner with transaction BP and role ‘000000’, ‘Business Partner (Gen.)’ and add an attachment, the attachment is related to business object BUS1006.
  • Attachment for Customer, General Data:
    If you access a Business Partner with transaction BP and role ‘FLCU00’, ‘FI Customer’ (or any other customer related BP role) working on a general data screen (e.g. the Address tab) and then add an attachment, the attachment is related to business object KNA1.
  • Attachment for Customer, Company Code Data:
    If you access a Business Partner with transaction BP and role ‘FLCU00’, ‘FI Customer’ working on a company code related data screen (e.g. the Account Management tab) and then add an attachment, the attachment is related to business object KNB1.

You could now do the same for sales area data using BP role FLCU01, for supplier related data using BP roles FLVN00 and FLVN01. Ultimately, the links between the documents and the different business objects are again stored in table SRGBTBREL, Relationships in GOS Environment.

Here, you see the attachments made to the different objects using transaction BP. The instance ID contains again the object key (Business Partner/Customer/Supplier number plus organizational units if applicable.

Conclusion

With this solution in SAP S/4HANA 2020 OP, it is now possible to assign GOS document attachments according to business needs and according to the user’s authorizations similar to the possibilities in SAP ECC 6.0 but adapted to the new Business Partner concept in SAP S/4HANA.

The functionality is currently available in SAP S/4HANA 2020 OP in SAPGUI transaction BP and in the SAPGUI for HTML Fiori App ‘Maintain Business Partner’.

Update on November 17, 2020: Downport of above mentioned functionality to SAP S/4HANA OP releases 1610 to 1909 is now available with SAP notes 2954598 and 2980139.

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      8 Comments
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      Author's profile photo Oliver Butz
      Oliver Butz

      Hi Urs,

      thx for the information, was very helpful.

      regards Oliver

      Author's profile photo Tikeer Guo
      Tikeer Guo

      Hi Urs,

      Thanks a lot for sharing.

      If save sapoffice ntoe into supplier in S/4HANA by calling FM  'SO_OBJECT_INSERT' and CALL FUNCTION 'BINARY_RELATION_CREATE' to save the relationship between sapoffice note and supplier, where to see the saved sapoffice note? Are there some transaction code or Fiori App? As I know this kind of sapoffcie note is saved in content folder in file server.

      The save note cannot find in BP transaction code.

      Thanks a lot.

      Best regards.

      Author's profile photo Urs Henle
      Urs Henle
      Blog Post Author

      Hi Tikeer,

      I can't tell how you need to use the two FMs you mentioned so that the note shows up in the the attachment list of transaction BP. What I usually do when developing add-ons is to manually do the same first. In your case, you could create a note with the GOS button in transaction BP. Depending on the BP role you have used an entry with relationship type 'NOTE' and object type 'BUS1006', 'LFA1', ... and BP number of vendor number as instance Id will be created in table SRGBTBREL. These notes will show up in the GOS attachment list in transaction BP. So, if you manage to create a similar relation using the FMs, they should show up too, I assume.

      Kind regards,

      Urs

      Author's profile photo Tikeer Guo
      Tikeer Guo

      Hi Urs,

      Thanks a lot for your reply. The two FMs mentioned above I got from the already implemented Fiori App backend code, it is a freestyle Fiori app we took over which not developed by us, the code called the two FMs to save note for BP(Vendor rule) and indeed the table SRGBTBREL and SOOD etc. are inserted, but anyway not displayed in BP transaction for the corresponding role.

      By the way, as data populated in the backend table SRGBTBREL and SOOD etc. after associated note to BP(not directly created note in BP transaction but from the application Fiori app side I mentioned above), from my understanding when archiving/deletion BP, those data should also be archiving/deleted. Is it correct?

      Thanks a lot for your kindly support.

      Best regards,

      Tikeer

      Author's profile photo Urs Henle
      Urs Henle
      Blog Post Author

      Hi Tikeer,

      Unfortunately, I don't have an answer here. You need to check with the responsible for archiving object CA_BUPA.

      Kind regards,

      Urs

      Author's profile photo Atasoy Bünyamin
      Atasoy Bünyamin

      Hello Urs,

      Thanks for sharing. I wonder how can I add the GOS toolbox button in Fiori App? Is there any guidance?

       

      Regards.

      Bünyamin

      Author's profile photo Urs Henle
      Urs Henle
      Blog Post Author

      Hi Bünyamin,

      Thank you for your question.

      SAP Fiori App 'Maintain Business Partner' (App ID 'BP') offers the same functionality as SAPGUI transaction BP. You can access the attachments based on the Business Partner role and the organizational level using the pull down menu entry 'Services for Object'.

      For SAP Fiori Apps 'Manage Business Partner' (App ID 'F3163'), 'Manage Supplier Master' (App ID 'F1053A', and 'Manage Customer Master (App ID 'F0850A'), it is only possible to access and maintain the attachments on general Business Partner level in the respective section.

      Kind regards,

      Urs

      Author's profile photo Atasoy Bünyamin
      Atasoy Bünyamin

      Thank you Urs. That was useful.

       

      Regards.