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Author's profile photo Sandeep Dinesh Janardan

Extension fields in employee time sheet in Business ByDesign

In the last few years, we have had quite a few requests from customers to allow extension fields to be made available in the employee self service timesheet. The purpose varied from allowing the capture of the region that the time recording was performed (requested by many of our US customers) as well as capturing additional reportable attributes as part of work being done.

The challenge with the ESS timesheet was that the way it was designed, it was not possible to make use of the generic extensibility concepts that we have in ByD to make extension fields available.

To circumvent this technical roadblock, with the 2011 release, a few pre-delivered extension fields – are made available :

  1. Country / Region
  2. State
  3. Extension Field 1
  4. Extension Field 2

These fields are already part of the employee self service timesheet and time administration UIs such as the time file, and only need to be made visible (or renamed) by the key user (in adaptation mode) or by the employees (via personalization). These are also part of the employee data sources such as HCMTLMB07 and HCMTLMU01.

Extension%20fields%20in%20the%20employee%20self%20service%20time%20sheet

Extension fields in the employee self service time sheet

Extension%20fields%20in%20the%20employee%20time%20file%20in%20Time%20Administration%20work%20center

Extension fields in the employee time file in Time Administration work center

Extension%20fields%20made%20visible%20in%20report%20via%20Add%20Fields%20option

Extension fields made visible in report via Add Fields option

 

While the Time File and time administration timesheet continue to support the creation of extension fields via ByDesign’s regular field extensibility concepts, these customer-created extensions cannot be made visible on the employee self service timesheet.

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      14 Comments
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      Author's profile photo Rene Vijverberg
      Rene Vijverberg

      Thanks and is it also possible to make these field available in the Mobile Application?

      Best regards,

      Rene Vijverberg

      Author's profile photo Sandeep Dinesh Janardan
      Sandeep Dinesh Janardan
      Blog Post Author

      Hello Rene

      Currently these fields are not enabled in the mobile version of the time sheet. They will be added in an upcoming release.

      Thanks,
      Sandy

      Author's profile photo Rene Vijverberg
      Rene Vijverberg

      Thanks

      Author's profile photo Stefan Stögmüller
      Stefan Stögmüller

      Now they have been added to the mobile applications!

      Enjoy,

      Stefan

      Author's profile photo Hervé CHAPON
      Hervé CHAPON

      Hi Sandeep Dinesh,

      I saw your video on integration between ByD & Employee Central in the virtual SAP Innovation Day for Partners event.

      It was very interesting, thanks !

      I was not able to download it (link did not work).

      Could you please send it to me ? thanks.

      Best regards,

      Hervé Chapon

      itelligence France

      Author's profile photo Sandeep Dinesh Janardan
      Sandeep Dinesh Janardan
      Blog Post Author

      Hello Hervé

      Thank you for your kind words !

      Could you please try accessing the content in the jam page - https://jam2.sapjam.com/groups/xuXgMdJ4DYtHvWvesPK2nw/overview_page/EoutvPjt8TOkbJGLGHGMSk

      I believe you should be able to access the content there as well.

      I've also a link to a trouble shooting guide for the Learning Rooms - https://partneredge.sap.com/en/library/assets/partnership/training_education/lhub/tr_ug_lhub_ped.html

      Regards,
      Sandy

      Author's profile photo Hervé CHAPON
      Hervé CHAPON

      Hello Sandeep,

      It worked out fine, thanks !

      Have a good day.

      Best regards,

      Hervé

       

       

      Author's profile photo Hervé CHAPON
      Hervé CHAPON

      my e-mail adress : herve.chapon@itelligence.fr

       

      Thanks !

      Author's profile photo Jacques-Antoine Ollier
      Jacques-Antoine Ollier

      Thanks for the blog Sandeep Dinesh Janardan !

      Author's profile photo Pedro Muller
      Pedro Muller

      Hi Sandeep Dinesh Janardan,

      I really appreciate your post and detail information on this new functionality, it is really helpful for us and many customers.

      I am wondering if these fields are available for the forms such as the Itemized list of Expense? If not, could you please provide me with some advice on how to add them?

      Thank you,

       

      Author's profile photo Maida Gondal
      Maida Gondal

      Hello Sandeep,

       

      thanks for your blog.

      Is it possible to change the type of the extension fields and that this fields are available in the activity report ?


      It would be a huge benefit for customers.

      The background to the question is the following business scenario:

      In addition to the invoices, some service providers send an activity report to customers so that they can understand exactly what has been invoiced. If the customer-specific field is also visible in this report, detailed information can be passed on, which on the one hand can provide internal support for the creation of invoices, but also represent an additional information field for customers.

      Thank you.
      Kind regards, Maida

      Author's profile photo Sandeep Dinesh Janardan
      Sandeep Dinesh Janardan
      Blog Post Author

      Hello Maida Gondal

      Thank you very much for pointing this out. We missed adding this to the Activity Report of the time sheet, this is something we would add to our product backlog.

      Regards,
      Sandy

      Author's profile photo Maida Gondal
      Maida Gondal

      Hello Sandeep Dinesh Janardan ,

      I would be very glad about this implementation

      Thank you.

      Best regards,

      Maida

      Author's profile photo Koki Hayashi
      Koki Hayashi

      Hello Sandeep

       

      Thank you for the posting

      Is there any release plan to add those Extension Fields in the Employee Time Record report ?

      If not able to see from the report then it is not really useful.