Batch Split Items in Billing Documents

Hi,

The Purpose of this Blog is how to handle Batch Split items Pricing and Cost in Billing document

Target Audience

Business Users / Key Users / Consultants

Target Industry / Component

Any

Overview

Material is Batch Managed

In the delivery document there is a batch split, that is more batch items are created for one main item.

While creating billing document for the delivery, the system can handle the batch items in different ways as below

Depending on customizing setting, the following Options are available

1. The main item is billed, the batch items are displayed (that is have quantity zero).
2. The main item is displayed (that is has quantity zero), the batch items are billed.
3. The main item is billed. The batch items are not present in billing document.

Option 1 – The main item is billed, the batch items are displayed

1. The item category of main item and batch items can be the same, for example TAN.
2. Transaction VOV7: the item category must have Billing relevance TVAP-FKREL = A – Delivery-related billing document.
3. Transaction VTFL at item level: the Billing quantity V_TVCPFLP-FKMGK = G – Cumulative batch quantity minus invoiced quantity.

Option 2 – The main item is just displayed, the batch items are billed.

1. The item category of main item and batch items can be the same, for example TAN.
2. Transaction VOV7: the item category must have Billing relevance TVAP-FKREL = A – Delivery-related billing document.
3. Transaction VTFL at item level: the Billing quantity V_TVCPFLP-FKMGK = B – Delivery quantity less invoiced quantity.

Option 3 – Only the main item is billed.

1. The batch item must have a different item category, for example ZTAN
2. Transaction 0184: setup item category ZTAN as batch sub-item category of TAN

Transaction VOV7:

1. Item category of main item must have Billing relevance TVAP-FKREL = A – Delivery-related billing document.
2. Item category of batch item must have Billing relevance TVAP-FKREL blank – Not relevant for billing.
3. Transaction VTFL at item level: the Billing quantity V_TVCPFLP-FKMGK = G – Cumulative batch quantity minus invoiced quantity.

By the standard, the system bills main item or batch item depending on customizing copy control for Delivery to Billing.

It is not possible set the system variably in such a way that depending on a certain characteristic of the material, the batch main item or subitems are billed.

Cost determination

In the billing document the Cost is represented by condition type VPRS.
In classic sales process, VPRS condition type value is taken from goods issue document.
When the delivery has batch items, only the batch items are posted in the goods issue document.
It means that the main item has not posted goods issue in the document flow. It affects solutions 1 and 3.
To make the system considers the goods issue of batch items in determination of VPRS of main item, it is necessary to set the flag ‘Cumulate cost’ (V_TVCPFLP-KVPRS) in customizing copy control at item level, transaction VTFL

Pricing

The pricing is logically applicable only to billing items with quantity greater than zero.

Related SAP Notes

SAP Note 547570 – FAQ: VPRS (cost) in pricing

SAP Note 77414 Billing during batch split

SAP Note 351025 Variable billing with batch split

SAP Note 352441 Accumulated cost is missing in the main item

SAP Note 372772 How is the cost determined?

SAP KBA 1466873 Different condition value between sales document and billing document

Summary

This blog addresses some common questions surrounding Batch Split Cost & Pricing in Billing