SAP S/4HANA International Trade – Managing Licenses

Business Scenario

Licences are managed centrally in SAP S/4HANA International trade. At the time of creation of Sales Order, Business would like to review the available valid licenses automatically as per the legal regulation of the Company code, Country, Business Partner, Product, Control class etc (in a flexible way). If a valid license is found, Sales document shall be released for further processing (Delivery and Billing). Otherwise The sales document will have to be kept on block for further processing. Trade compliance specialist can review the blocked documents and can release them either by assigning a new valid license or an exception licence to release them for further processing.

SAP S/4HANA Product Coverage on International Trade

S/4 International trade covers the following functional areas.

(1) Classification for International Trade

(2) International Trade Compliance

          (2.1) Legal Control

(2.1.1) Control of legal regulations for import and export.

(2.1.2) Managing of licenses in accordance with legal control

(2.1.3) Managing and release of blocked legal control documents

          (2.2) Embargo

(3) Intrastat

This blog focuses on managing of license checks (Green Highlighted above) at the time of sales processing.

Configuration

Step C.1 : SPRO → Governance, Risk and Compliance → International Trade → General Settings → Trade Compliance → Activate Trade Compliance for Sales Order Document

Activate trade compliance for document type.

Step C.2 : SPRO→ Governance, Risk and Compliance → International Trade → General Settings → Trade Compliance → Activate checks for company codes                              

Activate Check for Company Codes at “Company code / Document type Level” and activate flag “Legal Control”

Add the relevant document type and flag “Legal Control” (if activation level is company code / document type level)

Step C.3 : SPRO→ Governance, Risk and Compliance → International Trade → General Settings → Trade Compliance → Switch off Subsequent function in SD Processes              

This configuration node allows to decide what are the follow-on process permitted when the sales document is blocked because of no valid license availability

Note : The blocked sales document generally will be set with status “Decision Pending”.

Step C.4 : SPRO→ Governance, Risk and Compliance → International Trade → General Settings → Partner Roles → Define Partner Roles

Step C.5 : SPRO→ Governance, Risk and Compliance → International Trade → General Settings → Partner Roles → Mapping of Partner function to Partner roles

Step C.6 : SPRO→ Governance, Risk and Compliance → International Trade → General Settings → Legal regulations  → Define Legal Regulations

Step C.7 : SPRO→ Governance, Risk and Compliance → International Trade → Legal control  → Activate Legal regulation

Step C.8 : Before you can create rules for legal control, please see SAP Note 2748526.

This contains all the necessary information about how the application and the rules of the Business Rules Framework (BRF+) can be imported into the system. This is a pre-requisite to complete configuration in Step C.9.

(Use the transaction Code : /SAPSLL/BRF_LCC or Fiori app : Manage Legal control rules to maintain the sequence / licence type determination)

Step C.9 : SPRO→ Governance, Risk and Compliance → International Trade → Legal control  → Control Setting for Legal Regulations

Note : (Optional) If you want license check should be activated only for specific Product, Please change the option for Product Maint. to “B-Only specifically selected products are relevant for checks”. You however will have to activate the Control Relevance in Fiori App: F2390 (Classify Products – Legal Control) for the specific products

Step C.10 : SPRO→ Governance, Risk and Compliance → International Trade → Legal control  → Define Number Ranges for Licenses

Step C.11 : SPRO→ Governance, Risk and Compliance → International Trade → Legal control  → Define License Type

Note : General Attribute controls the license master data views. It is used in determination of right license during sales order creation.

Roles

To use the International Trade Compliance apps, the following roles must be assigned to the user:

·       SAP_BR_TRD_CLS_SPECIALIST (Classification Specialist)

·       SAP_BR_TRD_CMPLNC_SPECIALIST (Trade Compliance Specialist)

SAP Fiori Apps

Process flow

Master Data (License)

Create License and set to Expired to continue scenario 1.

Note

During sales order creation, License will be determined considering the validity (1) and available amount (2) and quantity (3). Also Configuration step (C.11) general attribute decides the parameters (4) that can be maintained in license and also it is used while automatic determination of license during sales order creation. Please maintain all the parameters in license as flagged in the license type configuration. (In this example, Company code, Country, Partner, Product is maintained)

Set the License to Expiry by Clicking to continue the Scenario 1

This will change the license to Status “License Expired (C)”

Scenario 1 (S1) : License is expired.

Sales order created but set to blocked status, as there is no valid license available (License Expired). User manually extends the license and assigns to Sales document and releases for further processing.

Step S1.1 : Create Sales Order
Step S1.2 : Create Delivery
Delivery Creation Failed. The schedule line is blocked by legal control as there is no suitable license.

Step S1.3 : Review document Document is blocked as there is no active and valid license available.

Legal control status for the document item is set to “Decision Pending”.

Step S1.4 : Activate license Set the License to Active

This will change the license to Status “License Active (B)”

Step S1.5 : Resolve document Select the Sales document

Input the valid license (Activated in Step S1.4) and save.

This will reset the legal control status of Sales Document to “Released by user” and will release for further processing. Status reset can be verified in App : Manage Documents – Trade compliance ( as explained in Step S1.3).

Scenario 2 (S2) : License is Active

Valid License Exists (as license is already activated ins Step S1.4). License determined based on selected parameters and assigned to sales document. Sales document is released automatically for further processing.

Step S2.1 : Create Sales Order
Step S2.2 : Review document                                                                                                              

Document is set to status “released” automatically by system and also Legal control status is set to “Released by System Check”.

Important Tables

SAP S/4HANA International trade uses a separate name space /SAPSLL

Debugging Tips

License Type Determination using BRF+ Function can be analysed within Function Module : /SAPSLL/ITM_LC_BRF_RULES_EXEC

License Determination can be analysed within Method /SAPSLL/CL_LICENSE_TYPE_CHECK~GET_LICENSES

SAP Notes

2748526 – Configuration of rules for legal control in international trade

Acknowledgement

Thanks to my colleague Jean-Marie CONSEIL  and Teophane KESSOU  for the motivation and review.

Conclusion

This blog post is to share an insight on how the licenses can be managed within Trade Compliance module of SAP S/4HANA International Trade. You can refer more details in the link below from help.sap.com

https://help.sap.com/viewer/dfb1ceeb602c4a1dbde1171e3493209e/1909.002/en-US/6edbee556fd5692de10000000a4450e5.html

Note : International Trade is now integrated into the apps Sales Order Fulfillment – Analyze and Resolve Issues and Track Sales Orders.

The following trade compliance issues are now available:

Trade compliance issue in sales orders

Trade compliance issue in delivery