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Author's profile photo Jayshri Tamrakar

Automate the National ID Population from SAP SuccessFactors Onboarding solutions to SAP SuccessFactors Employee Central solutions

Introduction:

SAP SuccessFactors portfolio has many solutions and features. Each module is integrated and interrelated. SAP SuccessFactors Onboarding solutions and SAP SuccessFactors Employee Central solutions are such modules which are tightly integrated. National ID is an important object/data element which needs to be integrated/updated from SAP SuccessFactors Onboarding solutions. Usually, customer won’t prefer any manual intervention for these kinds of objects.

National ID identifier field and properties of SAP SuccessFactors Employee Central solutions are not directly identical with that of SAP SuccessFactors Onboarding solutions.

National ID SSN is applicable for many countries. Example, Azerbaijan (AZE) & Angola (AGO). However, SAP SuccessFactors Onboarding solutions do not have such identifier or differentiator to get uniqueness. SAP SuccessFactors Onboarding solutions gets the National ID data from picklist. But  picklist can’t have non-unique id. Parent-child relationship is one-to-one which means one country can have one unique National ID.

Hence its not possible to map SSN to two different countries.

Its mandatory to have same National ID in SAP SuccessFactors Employee Central solutions and SAP SuccessFactors Onboarding solutions.

Here is a solution through which we can address the disparities of mapping between SAP SuccessFactors Onboarding solutions and SAP SuccessFactors Employee central solutions. I have considered an example of AZE & AGO countries to elucidate the complete flow.

 

How to map Unique National ID from SAP SuccessFactors Onboarding solutions to SAP SuccessFactors Employee Central solutions non-unique National ID?

National ID identifier in SAP SuccessFactors Employee Central solutions are not unique for example there are multiple National ID’s with the code ‘SSN’.

Here is screenshots depicting two different countries national ids.

 

Step by Step process

  1. Create a National ID Panel in SAP SuccessFactors Onboarding solutions

Create fields Country, ID Number, & Document Type.

Tip 1: Panel can be multi Panel or single Panel.

Below screen shot illustrates the configuration that need to be maintained for each field.

Tip 2 : ID Number – Regular Expression for National ID must match with SAP SuccessFactors Employee Central solutions National ID -> Regular Expression (it is country specific).

Regular Expression

Document Type – Parent picklist is Country for Document Type.

2. SAP SuccessFactors Employee Central solutions and SAP SuccessFactors Onboarding solutions Field Mapping

 

In this scenario the National ID’s  primary data is coming from Super Admin. Field can be created in Panel to pass the value.

3. SAP SuccessFactors Onboarding solutions National ID Picklist Management

We have moved to new MDF Picklist recently.

We have two options : External codes & non- unique external code.  External code can be the actual one, but we can store the mapping in non-unique external code.

It doesn’t matter that the External Code is different between SAP SuccessFactors Onboarding solutions and SAP SuccessFactors Employee Central solutions as far as the value maintained by SAP SuccessFactors Employee Central solutions is same in the ‘non-unique external code’ value:

 

 

Conclusion:

In this way we can address the National ID replication from SAP SuccessFactors Onboarding solutions to SAP SuccessFactors Employee Central solutions for multiple countries.

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      12 Comments
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      Author's profile photo Pradeep Parakala
      Pradeep Parakala

      Very useful blog, thank you for sharing 🙂

      Author's profile photo Danya Bharathi Muniyan
      Danya Bharathi Muniyan

      Excellent Jayshri !! Thanks for sharing !!!

      Author's profile photo Vishwas Nanjundaswamy
      Vishwas Nanjundaswamy

      Well Explained. Nice Blog 🙂

      Author's profile photo Tarun Aggarwal
      Tarun Aggarwal

      Very information blog Jayshri.

      Author's profile photo Nikhil Kumar
      Nikhil Kumar

      Very useful blog. Thanks a lot Jayshri.

      Author's profile photo Govind Setia
      Govind Setia

      Well Structured and specific. Good one!

      Author's profile photo Manoj Kumar Sahoo
      Manoj Kumar Sahoo

      As usual very Useful Blog. Thanks for sharing

      Author's profile photo Niranjan Yoga
      Niranjan Yoga

      very helpful

      Author's profile photo Shambhavi Thakur
      Shambhavi Thakur

      Well explained Jayshri. Have not come across this kind of detailed information on this mapping. Thanks for sharing

      Author's profile photo Devender Singh Soni
      Devender Singh Soni

      Very well constructed Blog !   Excellent Jayshri  🙂

      Author's profile photo Syambabu Allu
      Syambabu Allu

      Very useful info.Thanks for sharing!

      Thank you,

      Syam

      Author's profile photo anitra carol
      anitra carol

      Useful Information, your blog is sharing unique information…
      Thanks for sharing!!!

      SAP SuccessFactors Employee Central is the heart of your HR system and the basis for all HR processes in your company. SAP SuccessFactors Employee Central scores with fully integrated employee and manager self-services, simple approval processes, and cool mobile applications.