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User cases with calculation example


User cases:



  • PO Item Without valuated GR


  • o Purchasing of consumable material or service – without goods receipts


    o Purchasing of consumable material or service – with non-valuated goods receipts




    • PO Item with valuated GR


    • o Purchasing of consumable material – with valuated goods receipt postings


      o Purchasing of service – with service entry sheet postings




      Example:


      * Explanation of abbreviation in T-accounts


      GR: Posting of valuated goods receipt


      AC: Posting of accruals


      SIV: Posting of invoice


      ACRV: The accruals of the former period are reversed



      User case A


      Purchasing office material:


      A PO post on 06/01/2020 with total amount of 6000 EUR without good receipts


      Delivery Schedule:


      12/02/2020 10 PCs


      10/03/2020 15 PCs


      09/04/2020 25 PCs


      11/05/2020 10 PCs


      Net price 100 EUR/PC



      Invoice post on:


      15/2/2020 500 EUR


      25/03/2020 3500 EUR


      06/06/2020 2000 EUR



      Event:




      Accrual Calculation:




      T-accounts:




      User case B


      Purchasing office material:


      A PO post on 06/01/2020 with total amount of 6000 with non-valuated goods receipts.



      Good receipt(Non-valuated 😞


      12/02/2020 10 PCs


      10/03/2020 15 PCs


      09/04/2020 25 PCs


      11/05/2020 10 PCs



      Invoice post on:


      15/2/2020 500 EUR


      25/03/2020 3500 EUR


      06/06/2020 2000 EUR



      Event:




      Accrual Calculation:




      T-accounts:




      User case C


      Purchasing office material:


      A PO post on 06/01/2020 with total amount of 6000 with valuated goods receipts

      Delivery Schedule:


      12/02/2020 10 PCs


      10/03/2020 15 PCs


      09/04/2020 25 PCs


      11/05/2020 10 PCs


      Net price 100 EUR/PC



      GR post the cost on:


      15/2/2020 500 EUR


      25/03/2020 3500 EUR


      06/06/2020 2000 EUR



      Invoice post on:


      05/03/2020 2000 EUR



      16/06/2020 5000 EUR



      Event:




      Accrual Calculation:




      T-accounts:




      In this scenario will not consider invocie cost into actual cost.



      User case D (1)


      Standard PO total amount of 6000 EUR, item category E, post on 06/01/2020


      Start date and end date respectively are 01.01.2020 to 31.06.2020


      Received an invoice on 10.02.2020 with amount 1500 EUR


      Received an invoice on 25.06.2020 with amount 4500 EUR



      Event:



      The frequency of accrual postings is customized to By Posting Period. As a consequence, the Accrual Engine splits the lifetime into intervals of dates which correspond to the first and last day of the fiscal periods. Afterwards it uses for each such interval the last day of each period as key date for the calculation of the accrual amounts. This will be the result:



      Accrual Calculation:





      T-accounts:




      User case D (2) – PO Amount is revised


      On 15/04/2020 the total PO amount is changed from 6000 to 9000


      Received an invoice on 10.02.2020 with amount 1500 EUR


      Received an invoice on 25.06.2020 with amount 7500 EUR



      Event:




      Accrual Calculation:





      T-accounts:


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