Product Information
Accrual Calculation for 2VB: Purchase Order Accruals on S/4HANA Cloud (Part 2)
User cases with calculation example
User cases:
- PO Item Without valuated GR
o Purchasing of consumable material or service – without goods receipts
o Purchasing of consumable material or service – with non-valuated goods receipts
- PO Item with valuated GR
o Purchasing of consumable material – with valuated goods receipt postings
o Purchasing of service – with service entry sheet postings
Example:
* Explanation of abbreviation in T-accounts
GR: Posting of valuated goods receipt
AC: Posting of accruals
SIV: Posting of invoice
ACRV: The accruals of the former period are reversed
User case A
Purchasing office material:
A PO post on 06/01/2020 with total amount of 6000 EUR without good receipts
Delivery Schedule:
12/02/2020 10 PCs
10/03/2020 15 PCs
09/04/2020 25 PCs
11/05/2020 10 PCs
Net price 100 EUR/PC
Invoice post on:
15/2/2020 500 EUR
25/03/2020 3500 EUR
06/06/2020 2000 EUR
Event:
Accrual Calculation:
T-accounts:
User case B
Purchasing office material:
A PO post on 06/01/2020 with total amount of 6000 with non-valuated goods receipts.
Good receipt(Non-valuated ):
12/02/2020 10 PCs
10/03/2020 15 PCs
09/04/2020 25 PCs
11/05/2020 10 PCs
Invoice post on:
15/2/2020 500 EUR
25/03/2020 3500 EUR
06/06/2020 2000 EUR
Event:
Accrual Calculation:
T-accounts:
User case C
Purchasing office material:
A PO post on 06/01/2020 with total amount of 6000 with valuated goods receipts
Delivery Schedule:
12/02/2020 10 PCs
10/03/2020 15 PCs
09/04/2020 25 PCs
11/05/2020 10 PCs
Net price 100 EUR/PC
GR post the cost on:
15/2/2020 500 EUR
25/03/2020 3500 EUR
06/06/2020 2000 EUR
Invoice post on:
05/03/2020 2000 EUR
16/06/2020 5000 EUR
Event:
Accrual Calculation:
T-accounts:
In this scenario will not consider invocie cost into actual cost.
User case D (1)
Standard PO total amount of 6000 EUR, item category E, post on 06/01/2020
Start date and end date respectively are 01.01.2020 to 31.06.2020
Received an invoice on 10.02.2020 with amount 1500 EUR
Received an invoice on 25.06.2020 with amount 4500 EUR
Event:
The frequency of accrual postings is customized to By Posting Period. As a consequence, the Accrual Engine splits the lifetime into intervals of dates which correspond to the first and last day of the fiscal periods. Afterwards it uses for each such interval the last day of each period as key date for the calculation of the accrual amounts. This will be the result:
Accrual Calculation:
T-accounts:
User case D (2) – PO Amount is revised
On 15/04/2020 the total PO amount is changed from 6000 to 9000
Received an invoice on 10.02.2020 with amount 1500 EUR
Received an invoice on 25.06.2020 with amount 7500 EUR
Event:
Accrual Calculation:
T-accounts:
Hello Camile.
Thanks for your articles here. They are very elucidative and help me understanding this functionality.
I am having an issue that I want to share to see if you can help me.
I run SAP Cloud, and I customized the Accrual Item Type as
SACCRL with method SPLN-ACT
SCSTPLN with method PLN_DSNVGR
SCSTACT with method SACT-COSTS
When I create a PO with a single account assignment to a cost center and I post a Non valuated Goods receipt. After run job "Propose Period Ammounts" the system determines the planned cost as the quantity received * net price as expected on the accrual object (1 subobject)
But if my PO has Multiple Account assignment to for instance 2 costs centers (50% each), and I post a Goods receipt. After run job "Propose Period Ammounts" the system does not determine value for the planned cost. It considers 2 subobjects (one for each cost center) but the planned cost is zero.
How can I solve this problem?
Thanks.
Hi Suporte,
If you post the non-valuated GR, then the planned costs are decided from non-valuated GR.
Best regards,
Camile